Research Administrator

Main area Corporate services Grade Band 4 Contract 11 months (11 month secondment) Hours Part time – 22.5 hours per week (Some flexibility in remote working and working hours. Some on-site and regular hour presence is required.) Job ref 328-CP-7187513

Employer South Tees Hospitals NHS Foundation Trust Employer type NHS Site The James Cook University Hospital Town Middlesbrough Salary £26,530 – £29,114 Per annum Salary period Yearly Closing 11/07/2025 23:59

Research Administrator

Band 4

Job overview

This post is for internal candidates to South Tees Trust and North Tees Trust. If you are not currently working within the trust your application will not be reviewed and automatically rejected at shortlisting stage. Please be aware of this when submitting your application.

The post holder will be responsible for supporting research studies developed within the Academic Cardiovascular Unit (ACU). The key duties will be to provide administrative support to ACU, oversee the completion of project set-up tasks, proactively gather information on projects and act as a contact point for local researchers. This work will help ensure that high quality data is stored on researcher activity, increased regular communication from the ACU to researchers and that research projects progress through relevant processes as efficiently as possible. The role will also involve the development and management of research databases and randomisation systems.

The post holder will be tasked with achieving set deadlines but can manage their own time in co-ordinating their different responsibilities alongside responding to ad hoc requests.

Main duties of the job

• Provide administrative support to ACU staff on request
• Responsible for the day-to-day management of ACU logs
• Record and monitor upcoming deadlines for projects
• Communicate requirements of funders and monitor progress
• Pass on information to other ACU team members and wider R&D teams, both locally and nationally – including the local study set-up team, research team leads and clinical support services, so they can advise on capacity to deliver research.
• Ensure communication with non-R&D stakeholders too and that all relevant departments are informed of potential activities
• To be the key contact for researchers who wish to conduct research involving the ACU and answer queries from researchers promptly and efficiently, acknowledging all communication, and ensuring efficient flow of information
• Play a coordinating role, acting as the link between the ACU, South Tees Hospitals NHS Trust Research & Development office and investigators, service leads, networks and other stakeholders.
• Provide guidance, support and assistance to any new ACU team members and research staff within the organisation
• Support activities in training staff in Trust processes and systems on a one to one basis or in small groups

Working for our organisation

Leadership and Improvement Training

South Tees Hospitals NHS Foundation Trust offers leadership and improvement training to all new staff to the Trust; this training programme has been designed to support our leaders in developing their understanding of leadership and management skills. You will be expected to attend the New and Aspiring leaders programme, and the Foundation Quality Improvement Programme that the Trust delivers. After you complete this one and a half day of training you will be able to explore further leadership and improvement training opportunities, we offer further in-house courses and bitesize programmes and leadership apprenticeships at level 3,5 and 7.

Detailed job description and main responsibilities

Please see the full job description and person specification document(s) attached for main responsibilities of the role.

Person specification

Qualifications

• GCSE in Maths and English (A-C/4-9) or Functional Skills (level 2)
• Knowledge of secretarial and administrative procedures and systems, the majority of which are non-routine, acquired through training and experience to Vocational Level 3 or equivalent; plus knowledge of specialist functional/medical/legal terms, organisational policies and procedures and knowledge and experience to deal with non-routine issues such as problem solving for an area of work or developing alternative or additional procedures.
• Degree or equivalent qualification
• Research qualification

Knowledge and Skills

• Advanced computer/keyboard skills and working knowledge of computer based packages e.g. Word and Excel needed for ability to access, input and retrieve information onto a computer and monitoring of trials patients. Ability to learn the skills to manage research databases and randomisation software
• Organisational and time management skills to manage and deliver a range of tasks and projects to tight deadlines
• Awareness of the importance of the data protection act and confidentiality in research

Experience

• Experience of database management
• Three years administrative experience preferably in a healthcare / academic environment
• Experience of working in NHS research and development

Disclosure and Barring Checks (DBS)
It is now the policy of South Tees Hospitals NHS Foundation Trust that all successful candidates who are new to the Trust who require DBS clearance for the post they have been offered, are required to pay the cost of their DBS. The method of payment for this is via salary deduction from your first month\’s pay.

Equality, Diversity and Inclusion
South Tees Hospitals NHS Foundation Trust is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. We welcome applications from the Black and Minority Ethnic (BAME) Network; LGBT+ Network; Disability and Long-Term Health Conditions Network, Faith Network, Childless not by Choice Network and the Menopause Support Group.

As an inclusive employer,we are here to support you.

The Trust welcomes applications from all candidates who meet the criteria for the role. Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here Work in the UK – GOV.UK (www.gov.uk) .

Please provide full and accurate details of your current immigration status on the application form. Your current immigration status will not be considered as part of the shortlisting or interview process.

Please note that not everyone needs a ‘Skilled Worker’ visa. If you are applying for a vacancy in health or adult social care, you may be eligible to apply for the Health and Care Worker visa instead.

Please note: if the job you are applying for does not meet the eligibility criteria above, we will be unable to offer you sponsorship and you will need to explore whether you may be eligible to apply for an alternative immigration route which will secure your right to work in the UK before you apply. If you are in the UK already on a visa, please ensure you have no restrictions that would prevent you from taking this post.

The Trust encourages and supports all applicants to be fully vaccinated against both COVID19 and influenza.

Please be aware, there are occasions where some vacancies may close prior to the closing date advertised. This will only happen where sufficient applications are received AND will be made evident on the job advert.

Please note if you are successfully shortlisted, we will contact you via the email address that you have applied from so please ensure you check your emails regularly.

Existing employees of South Tees NHS Foundation Trust currently on the Redeployment Register, who meet the essential criteria for this post, will be shortlisted and interviewed prior to all other applicants.

IMPORTANT–Please ensure you read the \’Guidance Notes for Applicants\’ document attached to this advert before you start to complete your application form.

This document provides detailed advice regarding the completion of your application form.

The guidance document also provides in detail what identification and certificates you must provide at interview should you be shortlisted.

As part of our pre-employment screening process, all applicants are required to provide references from their last continuous 3 year employment and/or training/education. The refereesMUSTbe a Line Manager/Supervisor. Applicants are requested to ensure email addresses for all referees are included on their application form. Personal references and references from colleagues are not acceptable.
Unfortunately we are unable to respond to all applicants and those who are not contacted within six weeks of the closing date should assume that their application has been unsuccessful.

Employer certification / accreditation badges

Application numbers

Please note that this vacancy will close when we receive sufficient completed applications.

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