VAMF Office and Training Administrator
VAMF Office and Training Administrator

VAMF Office and Training Administrator

Farnborough Full-Time 30000 - 42000 £ / year (est.) No home office possible
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At a Glance

  • Tasks: Support daily operations, manage training logistics, and ensure a welcoming environment.
  • Company: Vista Aircraft Maintenance provides top-notch maintenance for a prestigious fleet of aircraft.
  • Benefits: Enjoy a full-time role with opportunities for training and professional development.
  • Why this job: Join a dynamic team in aviation, where your contributions directly impact service excellence.
  • Qualifications: Strong communication skills, organisation, and a willingness to learn First Aid are essential.
  • Other info: Ideal for those looking to kickstart their career in a fast-paced, supportive environment.

The predicted salary is between 30000 - 42000 £ per year.

Vista Farnborough, England, United Kingdom

VAMF Office and Training Administrator

Vista Farnborough, England, United Kingdom

3 days ago Be among the first 25 applicants

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Job Profile

Vista Aircraft Maintenance is the in-house maintenance provider for the Vista Members’ fleet, which comprises an unrivalled fleet of light, super mid-size, long-range and ultra-long-range aircraft. Vista Aircraft Maintenance has multiple maintenance hubs strategically located across the U.S. and Europe. By investing in internal maintenance, Vista is able to prioritize the highest standards of service, safety, security, reliability, and value, demonstrating a continued commitment to providing a seamless service to clients globally. Vista Aircraft Maintenance offers a robust regional support network for Vista’s growing fleet, with one the leading base maintenance facilities in the world.

Job Profile

Vista Aircraft Maintenance is the in-house maintenance provider for the Vista Members’ fleet, which comprises an unrivalled fleet of light, super mid-size, long-range and ultra-long-range aircraft. Vista Aircraft Maintenance has multiple maintenance hubs strategically located across the U.S. and Europe. By investing in internal maintenance, Vista is able to prioritize the highest standards of service, safety, security, reliability, and value, demonstrating a continued commitment to providing a seamless service to clients globally. Vista Aircraft Maintenance offers a robust regional support network for Vista’s growing fleet, with one the leading base maintenance facilities in the world.

We are seeking an Office and Training Administrator at Vista Aircraft Maintenance Farnborough (VAMF). This role provides vital administrative, facilities, and coordination support to VAMF. You will act as the first point of contact for all visitors, employees, and contractors, the role ensures smooth day-to-day operations across reception, training logistics, facilities management, and security access. The position also includes managing site resources, maintaining first aid provision, supporting the Hangar Management Team with administrative tasks, and ensuring a professional and welcoming environment for all.

Your Responsibilities

  • To act as first point of contact to VAMF either in person via Reception, telephone or access to the facility via security barrier, providing a welcoming, professional and efficient service.
  • To facilitate and undertake all checks to obtain security passes for all new employees, contractors and visitors to VAMF, liaise with airport security, and act as the named Security Coordinator on behalf of Hangar Management Team.
  • To manage resources for VAMF including but not limited to room bookings, the order and control of stationary, the purchase of supplies & refreshments, and ordering PPE.
  • To assist Training Manager in local oversight of training, including but not limited to ensuring all training records are maintained and up to date for local population, collaborate with HR for onboarding of new employees, plan and schedule training, allocate and prepare resources such as training materials, manage registration process for participants, communicate training details, schedules and expectation to participants and collect feedback from trainees.
  • To act as Facilities Manager for VAMF, logging Job Logic tickets, managing the process and being first point of contact for all visitors to site for facilities repairs/services.
  • Maintain First Aider status for VAMF and control and stock First Aid kits throughout the Hangar.
  • Book adhoc activities/requirements – training, travel arrangements, events and catering for VAMF.
  • Maintain and send staff list including contractors to Strategic Cost Control.
  • Support VAMF Management Team with administrative tasks as and when required.
  • Any other task in line with the role as required by VAMF in order to provide a full and efficient administrative support service.

Required Skills, Qualifications, And Experience

Essential:

  • Excellent Communication skills (verbal and in writing)
  • Strong organisation and time management skills
  • First Aid at Work certificate (or willing to train and obtain First Aid at Work certificate)
  • Computer Literate with the ability to use/pick up various software
  • Good working experience of Microsoft Office
  • Experience of Administrative work in previous role
  • Positive attitude and adaptable
  • Ability to handle confidential information discreetly
  • Must be able to obtain basic DBS clearance

Desirable:

  • Customer Focussed
  • High level of attention to detail
  • NVQ level 2 or 3 in business Administration Experience
  • Experience of working in Aviation

Seniority level

  • Seniority level

    Associate

Employment type

  • Employment type

    Full-time

Job function

  • Industries

    Airlines and Aviation

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VAMF Office and Training Administrator employer: Vista

Vista Aircraft Maintenance in Farnborough is an exceptional employer, offering a dynamic work environment that prioritises employee growth and development. With a strong commitment to safety and service excellence, employees benefit from comprehensive training opportunities, a supportive team culture, and the chance to be part of a leading maintenance provider in the aviation industry. The location not only provides a vibrant community but also access to cutting-edge facilities, making it an ideal place for those seeking meaningful and rewarding careers.
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Contact Detail:

Vista Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land VAMF Office and Training Administrator

✨Tip Number 1

Familiarise yourself with the aviation industry, especially the specific operations of Vista Aircraft Maintenance. Understanding their fleet and maintenance processes will help you speak confidently about how you can contribute to their team.

✨Tip Number 2

Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This will demonstrate your ability to handle the diverse responsibilities of the Office and Training Administrator position.

✨Tip Number 3

Network with current or former employees of Vista Aircraft Maintenance on platforms like LinkedIn. Engaging with them can provide valuable insights into the company culture and expectations, which you can leverage during interviews.

✨Tip Number 4

Prepare to discuss your experience with training logistics and administrative support. Be ready to share specific instances where you facilitated training sessions or managed resources effectively, as these are key aspects of the role.

We think you need these skills to ace VAMF Office and Training Administrator

Excellent Communication Skills
Strong Organisation Skills
Time Management Skills
First Aid at Work Certificate
Computer Literacy
Proficiency in Microsoft Office
Administrative Experience
Customer Focus
Attention to Detail
Ability to Handle Confidential Information
Adaptability
Collaboration Skills
Resource Management
Event Planning

Some tips for your application 🫡

Understand the Role: Before applying, make sure to thoroughly read the job description for the VAMF Office and Training Administrator position. Understand the key responsibilities and required skills, as this will help you tailor your application.

Tailor Your CV: Customise your CV to highlight relevant experience and skills that align with the job requirements. Emphasise your organisational skills, communication abilities, and any administrative experience you have, particularly in aviation or similar fields.

Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples from your past experiences that demonstrate your ability to manage resources, coordinate training, and maintain a professional environment.

Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for the role of an Office and Training Administrator.

How to prepare for a job interview at Vista

✨Showcase Your Communication Skills

As the role requires excellent verbal and written communication, be prepared to demonstrate these skills during the interview. Practice clear and concise responses, and consider sharing examples of how you've effectively communicated in previous roles.

✨Highlight Your Organisational Abilities

The position demands strong organisation and time management skills. Be ready to discuss specific instances where you successfully managed multiple tasks or projects, showcasing your ability to prioritise and stay organised under pressure.

✨Familiarise Yourself with First Aid Procedures

Since maintaining First Aider status is essential, brush up on basic first aid knowledge. If you already have a certificate, mention it; if not, express your willingness to obtain one and discuss any relevant experience you have in emergency situations.

✨Demonstrate Customer Focus

This role involves being the first point of contact for visitors and employees. Prepare to share examples of how you've provided excellent customer service in the past, emphasising your positive attitude and adaptability in various situations.

VAMF Office and Training Administrator
Vista
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  • VAMF Office and Training Administrator

    Farnborough
    Full-Time
    30000 - 42000 £ / year (est.)

    Application deadline: 2027-07-28

  • V

    Vista

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