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- Tasks: Join our OGN team to manage inpatient waiting lists and support theatre scheduling.
- Company: Be part of a leading NHS Trust known for its commitment to staff and community.
- Benefits: Enjoy professional development opportunities and policies that support work-life balance.
- Why this job: Gain valuable experience in healthcare administration while making a real impact on patient care.
- Qualifications: Ideal candidates should have administrative experience and effective computer skills; previous waiting list experience is a plus.
- Other info: This is a fixed-term contract until July 2026, covering maternity leave.
The predicted salary is between 30000 - 42000 £ per year.
This is an exciting opportunity to work within the Obstetrics, Gynaecology and Neonatology (OGN) Team.
We are looking for an enthusiastic individual to join our team of Waiting List Coordinators, to actively support the Directorate in the efficient and effective management of the inpatient waiting lists and the management of the Obstetrics Section and Induction processes.
The successful candidate will have a methodical approach to work, be extremely well organised and have a flexible attitude incorporating the Trust PROUD values.
With a clear understanding of patient confidentiality as well as a background in an administrative setting this post would ideally suit an individual wanting to further their experience in waiting list management.
Previous waiting list coordination experience would be advantageous.
Effective computer skills are essential and experience of using a hospital computer system would also be desirable.
The Post Holder Will
- Robustly manage a PTL against local and national waiting times in accordance with the Access Policy.
- Prepare and attend multidisciplinary planning meetings.
- Be responsible for informing Theatre and Anaesthetic Teams of the Theatre list requirements within the Directorate, such as KIT requirements, including bespoke items and products. Ensuring any cancellations or changes are communicated to appropriate department and persons.
- Use appropriate booking processes to facilitate the admission of patients adding, removing and suspending patients to and from the inpatient waiting list.
- Be responsible for making sure all relevant information is accurately recorded on the trust EPR, ORMIS, CCBS, COO report and any other relevant information system as required by Trust and local processes.
- Be responsible for the production of theatre lists using the ORMIS database ensuring all relevant information is recorded and documented including updating alterations making sure they are accurate and delivered in a timely manner.
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
To work as part of the OGN team to actively assist the Directorate in the efficient and effective management of the Gynaecology inpatient waiting lists in line with both national and local standards, and the management of Obstetrics Section and Induction processes. The post holder will ensure workload is managed in a timely and accurate manner, efficient planning and scheduling of fully utilised theatre lists, and escalation of any underutilisation or capacity issues.
This vacancy is advertised on a fixed term contract basis for a period until July 2026 due to maternity leave of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust\’s legal obligations regarding fixed term contracts and statutory maternity provisions.
Please also note any secondment must first be agreed with your current line manager.
For further details / informal visits contact: Name: Jessica Moore Job title: Service Coordinator Email address: jessica.moore39@nhs.net Telephone number: 0114 2713905
Chloe Webster
Interim Assistant Service Manager
Email: chloe.webster23@nhs.net #J-18808-Ljbffr
Waiting List Co-ordinator employer: Sheffield Teaching Hospitals NHS Foundation Trust
Contact Detail:
Sheffield Teaching Hospitals NHS Foundation Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Waiting List Co-ordinator
✨Tip Number 1
Familiarise yourself with the specific software and systems mentioned in the job description, such as ORMIS and EPR. Having a solid understanding of these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Reach out to current or former employees in similar roles within the OGN team. They can provide valuable insights into the day-to-day responsibilities and expectations, which can help you tailor your approach during interviews.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've effectively managed waiting lists or schedules in previous roles. Be ready to discuss specific challenges you faced and how you overcame them.
✨Tip Number 4
Emphasise your understanding of patient confidentiality and the importance of adhering to Trust values. This is crucial in healthcare settings, and demonstrating your commitment to these principles can set you apart from other candidates.
We think you need these skills to ace Waiting List Co-ordinator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the responsibilities and requirements of the Waiting List Co-ordinator position. Tailor your application to highlight how your skills and experiences align with these needs.
Highlight Relevant Experience: If you have previous experience in waiting list coordination or a similar administrative role, make sure to emphasise this in your CV and cover letter. Use specific examples to demonstrate your organisational skills and methodical approach.
Showcase Computer Skills: Since effective computer skills are essential for this role, mention any relevant software or hospital systems you have used in the past. If you have experience with databases like ORMIS, be sure to include that as well.
Craft a Strong Cover Letter: Write a compelling cover letter that reflects your enthusiasm for the role and the organisation. Discuss your understanding of patient confidentiality and how you embody the Trust's PROUD values in your work.
How to prepare for a job interview at Sheffield Teaching Hospitals NHS Foundation Trust
✨Understand the Role
Make sure you thoroughly understand the responsibilities of a Waiting List Coordinator. Familiarise yourself with terms like PTL, ORMIS, and EPR, as well as the importance of managing waiting lists efficiently.
✨Showcase Your Organisational Skills
During the interview, highlight your organisational abilities. Provide examples of how you've managed multiple tasks or projects simultaneously, especially in an administrative setting.
✨Demonstrate Flexibility
The job requires a flexible attitude. Be prepared to discuss situations where you've adapted to changing circumstances or handled unexpected challenges in your previous roles.
✨Emphasise Confidentiality
Since patient confidentiality is crucial, be ready to talk about your understanding of data protection and how you've ensured confidentiality in past positions. This will show your commitment to the Trust's values.
