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- Tasks: Assist in planning and executing events, ensuring every detail is perfect.
- Company: Join William Reed, a global media group in the food and drink industry.
- Benefits: Enjoy hybrid working, 25 days leave, and wellbeing perks like healthcare support.
- Why this job: Be part of a vibrant team creating impactful experiences in the fast-paced events world.
- Qualifications: Strong organisational skills, attention to detail, and proficiency in MS Office required.
- Other info: Opportunity for travel and on-site event management at exciting shows.
The predicted salary is between 28800 - 43200 £ per year.
Who we are
We are William Reed.
We are a global media group delivering exceptional content through events, digital, data & insight.
From agribusiness, ingredients and food processing, to retail, hospitality & fine dining – we provide the inspiration, insight and connections to power our customers’ success.
We have offices in Gatwick, Brighton and London, UK; Montpellier, France; Singapore and Chicago, US. In line with the Company’s current Agile Working Policy, the successful candidate would be eligible to work part of the week from our Gatwick office and to work remotely for the rest of the week.
Position
Position: Full time – FTC (fixed term contract)
Location: Gatwick / Hybrid
Are you detail-oriented with exceptional organisational skills and a passion for the events industry?
We have an exciting opportunity for a Events Assistant to join our award-winning Exhibitions team on a fixed term contract from November 2025 – June 2026. The Show Administrator provides support to all departments including Sales, Operations, Marketing & Features, and works closely with the Accounts Department to maintain correct sales ledgers and operations logs for accounting purposes.
The Events Assistant plays a crucial role in the lead-up to our UK Food & Drink Shows, assisting the team to ensure every detail is meticulously executed to deliver a smooth, seamless experience for our customers and internal stakeholders. This is a fantastic opportunity for anyone eager to be a part of the fast-paced vibrant world of events and creating vital business opportunities for our customers in the food and drink industry.
What you’ll be doing:
- Processing and amending contracts (using STEPS procedures)
- Maintaining accurate and up-to-date records in our database
- Keeping the sales plan up-to-date on Illustrator and assisting the sales team with their requirements and enquiries
- Delivering a high standard of customer service, dealing with general enquiries and taking customer calls
- Updating exhibitor lists on our websites
- Sending out general correspondence for the shows and Adobe emails on behalf of the sales team
- Chasing forms from exhibitors’ manuals
- Collating Food Sampling Forms
- Undertaking contract and floorplan auditing
- Creating designs for event passes, exhibitor party invitations and exhibitor information leaflets
- Keeping sales ledgers and operations logs up-to-date, working collaboratively with the accounts department
- Conducting regular monetary auditing
- Providing general administrative support for the shows
- Managing the sales office on-site at the events (up to 4 nights away at two events in April & May 2026)
Requirements
What you’ll need:
- Excellent time management and organisational skills with the ability to keep accurate records and prioritise tasks
- Strong administration skills with great attention to detail
- Demonstrate the ability to meet strict deadlines and work well under pressure
- Enthusiastic, self-motivated and proactive with fantastic teamwork and communication skills, both written and verbal
- Ability to use own initiative and comfortable in situations with a requirement to think critically, question and determine when to seek guidance or escalate a potential problem
- Proficient IT skills including MS Office, especially Word and Excel
- Experience in design and using programs such as Illustrator is desirable, but not essential
- Willingness to travel and support onsite at the events
Other information
Company Benefits and Initiatives Include:
- 25 days annual leave in addition to bank holidays (pro-rata)
- A volunteer day to take for supporting a chosen charity and giving back to the community.
- Opportunity for hybrid working
- Contributory Pension
- Life Assurance Scheme
- Group Income Protection
- Enhanced family-friendly leave pay entitlements
- Wellbeing benefits, including: A health care cash plan, Employee assistance programme, Virtual GP service and Access to health & wellbeing resources and tools
Why work for us
We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands.
We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics.
If you need any support in accessing this opportunity, please do not hesitate to discuss this with us. #J-18808-Ljbffr
Events Assistant employer: William Reed Ltd
Contact Detail:
William Reed Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Assistant
✨Tip Number 1
Familiarise yourself with the events industry, particularly in food and drink. Attend local events or webinars to understand current trends and challenges, which will help you speak confidently about your passion during interviews.
✨Tip Number 2
Network with professionals in the events sector. Use platforms like LinkedIn to connect with people working at William Reed or similar companies. Engaging with them can provide insights into the company culture and potentially lead to referrals.
✨Tip Number 3
Showcase your organisational skills by volunteering for event planning roles, even if they are small-scale. This hands-on experience will not only enhance your CV but also give you real examples to discuss in interviews.
✨Tip Number 4
Prepare to demonstrate your IT skills, especially with MS Office and any design software like Illustrator. Consider creating a portfolio of your work or mock designs that could be relevant to the role, showcasing your creativity and attention to detail.
We think you need these skills to ace Events Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Events Assistant role. Focus on your organisational skills, attention to detail, and any previous experience in event management or administration.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the events industry. Mention specific examples of how you've demonstrated strong time management and teamwork skills in past roles, and express your enthusiasm for working with William Reed.
Highlight Relevant Skills: In your application, emphasise your proficiency in IT skills, particularly MS Office and any design software like Illustrator. If you have experience in customer service or administrative support, be sure to include that as well.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Events Assistant position.
How to prepare for a job interview at William Reed Ltd
✨Show Your Organisational Skills
As an Events Assistant, you'll need to demonstrate your exceptional organisational skills. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously, and how you prioritised them effectively.
✨Highlight Your Attention to Detail
Attention to detail is crucial in this role. During the interview, mention instances where your meticulous nature helped avoid mistakes or improved a process. This will show that you understand the importance of accuracy in event management.
✨Demonstrate Your Customer Service Skills
Since you'll be dealing with customer enquiries, it's important to showcase your customer service experience. Share stories about how you've handled difficult situations or provided excellent service, emphasising your communication skills.
✨Be Ready to Discuss IT Proficiency
Proficiency in IT, especially MS Office and design software like Illustrator, is key for this position. Be prepared to talk about your experience with these tools, and if possible, bring examples of your work to illustrate your capabilities.
