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For Companies At a Glance
- Tasks: Support HR operations, manage recruitment, and maintain employee records with confidentiality.
- Company: De La Rue is a global leader in secure printing and identity solutions.
- Benefits: Enjoy a full-time role with opportunities for growth and a supportive team environment.
- Why this job: Join a diverse team and make an impact in a reputable company while developing your HR skills.
- Qualifications: GCSEs in English and Maths; strong communication and organisational skills required.
- Other info: Ideal for those looking to kickstart their career in HR with a dynamic and inclusive workplace.
The predicted salary is between 24000 - 36000 £ per year.
The Vacancy
As a HR Admin Assistant at DLR, you will provide professional and proactive HR assistance and generalist support to the site while maintaining confidentiality and sensitivity. You will ensure employee matters are handled professionally and efficiently.
Your daily activities will include:
- Monitoring live cyclical and CAT B security checks for all employees to ensure effective turnaround times in clearance, updating relevant documents in our HR Systems once cleared.
- Managing recruitment activities by working closely with management and third parties to shortlist applicants and schedule interviews.
- Preparing or supporting the processing of offer letters/contracts for changes to employee terms and conditions, such as flexible working, role changes, or shift adjustments.
- Coordinating and arranging onboarding for new starters based on advice from the Lead HR Business Partner or HR Advisor, ensuring necessary paperwork is sent ahead of the joining date.
- Processing recruitment via the Recruitment platform to ensure seamless data capture and full recruitment lifecycle management through Recruitment Plus.
- Ensuring all employee records, both electronic and hard copies, are up to date and compliant with audit requirements.
- Maintaining HR systems including Synergy, the Time and Attendance System, and Recruitment+.
- Rectifying daily anomalies in the Time and Attendance System and inputting weekly overtime.
- Checking and validating weekly timesheets for agency employees and raising invoices against purchase orders promptly.
- Participating in HR meetings and special projects as required.
- Managing weekly Occupational Health review schedules and updating all results in the system.
The above list is not exhaustive. You may be required to undertake other duties within your capabilities to support the needs of the business.
Essential Capabilities
- Good attainment of GCSEs or equivalent, including English and Maths
- Excellent written and verbal communication skills
- Ability to maintain confidentiality at the highest level and be assertive yet professional
- Organized with the ability to manage and prioritize a busy workload, with excellent attention to detail and ability to work independently
- Solution-oriented with a team player attitude
Desirable Skills and Qualifications
- Unionized experience
- Previous experience working with HR Information Systems and Time Management Systems
- Educated to A Level or equivalent
- CIPD Level 3 or working towards it
- Previous manufacturing experience and understanding of shift work, as well as administrative experience within an HR environment, are advantageous.
Join the Team
We seek individuals from diverse backgrounds and experiences to help us build a broad and skilled workforce. We value those willing to go the extra mile, bringing unique characteristics and abilities.
Show us you have what it takes, and you\’ll find a great place to work among other talented people. At De La Rue, we believe it\’s an amazing place to work. But don\’t just take our word for it.
Join The Team and Create Your Own Story
Working at De La Rue
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HR Admin Assistant employer: De La Rue
Contact Detail:
De La Rue Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Admin Assistant
✨Tip Number 1
Familiarise yourself with HR Information Systems and Time Management Systems, as these are crucial for the HR Admin Assistant role. Understanding how to navigate these systems will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or plan for managing recruitment activities. This will illustrate your ability to prioritise tasks and manage a busy workload effectively, which is essential for this position.
✨Tip Number 3
Engage with current employees or alumni from De La Rue on platforms like LinkedIn. Ask them about their experiences and any tips they might have for succeeding in the HR department. This insider knowledge can give you an edge during interviews.
✨Tip Number 4
Prepare to discuss your approach to maintaining confidentiality and handling sensitive information. Think of examples from past experiences where you've successfully managed such situations, as this will be a key aspect of the HR Admin Assistant role.
We think you need these skills to ace HR Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the HR Admin Assistant role. Emphasise your organisational skills, attention to detail, and any previous HR or administrative experience.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific responsibilities from the job description and explain how your background makes you a great fit for those tasks.
Highlight Confidentiality Skills: Since maintaining confidentiality is crucial in HR, include examples in your application that demonstrate your ability to handle sensitive information professionally.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this role.
How to prepare for a job interview at De La Rue
✨Research the Company
Before your interview, take some time to learn about De La Rue. Understand their values, mission, and recent news. This will help you tailor your answers and show genuine interest in the company.
✨Prepare for Common HR Questions
Expect questions related to confidentiality, employee relations, and HR processes. Be ready to discuss how you would handle sensitive situations and demonstrate your understanding of HR best practices.
✨Showcase Your Organisational Skills
As an HR Admin Assistant, being organised is key. Prepare examples from your past experiences that highlight your ability to manage multiple tasks efficiently and maintain attention to detail.
✨Demonstrate Team Player Attitude
De La Rue values collaboration. Be prepared to discuss how you've worked effectively in teams before, and share examples of how you contributed to team success while also being solution-oriented.
