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- Tasks: Lead the management of project documentation and ensure compliance with standards.
- Company: BRUSH Group delivers innovative engineering solutions for power generation and distribution.
- Benefits: Enjoy a collaborative work environment with opportunities for professional growth and development.
- Why this job: Join a team driving change towards net-zero and enhancing infrastructure resilience.
- Qualifications: Bachelor's degree preferred; 5 years in document control or records management required.
- Other info: Be part of a dynamic team that values motivation, teamwork, and high morale.
The predicted salary is between 43200 - 72000 £ per year.
About The Role
We seek a highly skilled and experienced Lead Document Controller to oversee managing and controlling all project documentation across the BRUSH group.
The Lead Document Controller will establish document control processes, maintain document repositories, and ensure compliance with document management standards and procedures.
The role will manage a centralised team of document control resources and govern embedded resources within group businesses.
The role requires strong organisational abilities, attention to detail, and excellent communication skills.
- Develop and implement document control procedures and policies to ensure the accurate, timely, and efficient management of project documentation.
- Facilitate alignment and standardisation of document control practices across multiple business units.
- Establish a standard document numbering, naming conventions, and version control processes to maintain consistency and integrity.
- Establish assurance activities across all group businesses, ensuring alignment with central governance.
- Ensure compliance with industry standards (e.g., ISO 9001, ISO 27001) and regulatory requirements for document management across all group businesses.
- Audit and monitor document control practices to identify gaps and drive continuous improvement for all group businesses.
- Serve as a liaison between business unit leaders, project teams, and corporate governance to ensure documentation needs are met.
- Promote best practices and knowledge sharing across embedded teams and business groups.
- Select, implement, and manage electronic document management systems (EDMS) or other platforms used across the group.
- Ensure proper user access and permissions are assigned based on roles and business unit requirements.
- Coordinate with internal and external resources for system maintenance, updates, and troubleshooting.
- Develop, implement and maintain KPIs and dashboards to monitor document control effectiveness and compliance across all businesses.
- Report on document control activities, risks, and opportunities to senior leadership or governance boards.
- Lead or contribute to change management efforts related to document control systems, policies, or business mergers/acquisitions.
- Drive process improvements, including digitization, automation, and simplification of document workflows.
- Accountability for ensuring all documents, including technical specifications, drawings, reports, and correspondence, follow the review and approval process per company policy before being distributed externally.
- Track document revisions and ensure all changes are properly documented and communicated.
- Provide training and support to colleagues on document control procedures, tools, and systems.
- Offer guidance and assistance to ensure adherence to document management\’s best practices and standards.
- Act as the escalation point for complex document control issues across the group.
- Manage a team of Document Controllers, providing guidance, support, and feedback to ensure their performance meets or exceeds expectations.
- Set clear performance objectives for team members and regularly assess their progress.
- Provide constructive feedback and coaching to help employees improve their performance.
- Make decisions on behalf of the team, considering input from stakeholders as appropriate, and take responsibility for the outcomes of those decisions.
- Foster a positive work environment that promotes motivation, teamwork, and high morale. Recognise and reward employees for their achievements and contributions.
Qualifications
- Bachelor’s degree in business administration, Information Technology, or a related field is desirable.
- Proficiency in Microsoft software suite (e.g., Microsoft Word, Excel, PowerPoint).
- Proficiency in Microsoft SharePoint.
- Proficiency with Adobe Acrobat Pro.
- Exceptional communication and interpersonal skills.
- The ability to foster a positive work environment that promotes motivation, teamwork, and high morale.
- Stakeholder management skills.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- Proficiency in document control software and systems (e.g., SharePoint, Documentum, Aconex).
- Proven experience (5 years) in document control or records management, preferably in a project-based environment.
- Experience in developing and documenting business processes.
- Proven experience in leading a team.
- Strong understanding of document management principles, practices, and standards.
- Excellent organisational, analytical, and problem-solving skills.
- Attention to detail and accuracy in managing large volumes of documentation.
- Strong communication and interpersonal skills, with the ability to work effectively in a team environment.
About The Company
BRUSH Group provide agile and adaptive engineering solutions and products, including consultancy services, design, and project management as well as award-winning product technology, to a wide range of projects.
A chosen partner for national and regional power generation and distribution network operators, through innovation and a commitment to delivering solutions that address grid-resilience and drive system change, we support the global drive to net-zero, helping create a future-proof Infrastructure.
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Lead Document Controller employer: Brush Transformers
Contact Detail:
Brush Transformers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Lead Document Controller
✨Tip Number 1
Familiarise yourself with document control standards and practices, especially ISO 9001 and ISO 27001. Understanding these frameworks will not only help you in interviews but also demonstrate your commitment to compliance and quality management.
✨Tip Number 2
Network with professionals in the document control field, particularly those who have experience in project-based environments. Engaging with industry peers can provide insights into best practices and may even lead to referrals for the position.
✨Tip Number 3
Showcase your leadership skills by discussing any previous experiences where you managed a team or led a project. Highlighting your ability to foster a positive work environment and drive team performance will resonate well with the hiring managers.
✨Tip Number 4
Prepare to discuss specific document control software you’ve used, such as SharePoint or Documentum. Being able to articulate your hands-on experience with these tools will set you apart from other candidates and show that you're ready to hit the ground running.
We think you need these skills to ace Lead Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in document control and management. Emphasise your proficiency with document control software and systems, as well as your leadership skills, to align with the job requirements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of document management principles and your ability to implement effective processes. Mention specific examples from your past experience that demonstrate your organisational abilities and attention to detail.
Highlight Relevant Qualifications: Clearly state your qualifications, especially if you have a degree in business administration or Information Technology. Include any certifications related to document management standards like ISO 9001 or ISO 27001.
Showcase Communication Skills: Since the role requires excellent communication skills, provide examples of how you've successfully liaised between teams or managed stakeholder relationships in previous roles. This will help demonstrate your fit for the position.
How to prepare for a job interview at Brush Transformers
✨Understand Document Control Standards
Familiarise yourself with industry standards such as ISO 9001 and ISO 27001. Be prepared to discuss how you have ensured compliance in previous roles, as this will demonstrate your expertise in document management.
✨Showcase Your Leadership Skills
As a Lead Document Controller, you'll be managing a team. Highlight your experience in leading teams, setting performance objectives, and providing constructive feedback. Share specific examples of how you've fostered a positive work environment.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Prepare scenarios where you had to implement document control processes or resolve complex issues. This will showcase your analytical skills and attention to detail.
✨Demonstrate Communication Proficiency
Excellent communication is key in this role. Be ready to discuss how you've liaised with various stakeholders and promoted best practices across teams. Use examples that highlight your interpersonal skills and ability to manage multiple priorities.
