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- Tasks: Review and prepare contract agreements while supporting procurement teams.
- Company: Join the University of Massachusetts, a leader in higher education.
- Benefits: Enjoy a hybrid work schedule and competitive salary up to $75,000.
- Why this job: Be part of a dynamic team impacting educational contracts and policies.
- Qualifications: Requires an associate degree and 3 years of relevant experience.
- Other info: Ideal for those passionate about legal processes in education.
The predicted salary is between 45000 - 75000 £ per year.
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Primary Work Location:
50 Washington Street, Westborough, MA; Hybrid work schedule
Primary Work Location:
50 Washington Street, Westborough, MA; Hybrid work schedule
Position Summary
Reporting to the Contracts Manager, the Contract Specialist is responsible for reviewing and preparing contract agreements per standard policy. The specialist executes low- to mid-dollar routine contracts and/or standard form contracts and related documentation in accordance with established policies and procedures.
The Contracts Specialist will provide contract support to Buyways end-users and be able to interact effectively with procurement specialists, supplier/vendor managers, and external vendors/suppliers.
Essential Functions
- Reviews requests and prepares routine responses to proposals, bids, and contract modifications; may also prepare simple requests for proposals (RFPs).
- Analyzes contract requirements, special provisions, terms, and conditions to make sure they comply with relevant laws, regulations, corporate policies, and department procedures.
- Drafts and negotiates simple contractual instruments commensurate with skills and grade level.
- Communicates contract policy and practice to internal business teams.
- Reviews, approves and executes contracts in accordance with corporate and/or department guidelines.
- Prepares and administers routine correspondence, negotiation memos, and contract documentation to ensure timely and coordinated submittal.
- Prepares, organizes and maintains records and files documenting contract performance and compliance.
- May conduct research to support contract audit and or facilitate department contracting trends.
- Performs contract closeout activities.
- Assists mid- to high-level contract professionals when working with internal or external business teams on issues and developments related to assigned contracts.
- Assists staff with the use of business applications that are used to manage contracts.
Other Functions/Responsibilities
- Perform other duties as assigned.
Minimum Qualifications
- Associates degree in Accounting, Business or related field or equivalent experience
- 3 years of general business or contract-related experience
Preferred Qualifications
- Experience working in an institution of higher education
- Experience with People Soft
- Basic knowledge of corporate policies and procedures
- Basic knowledge of contracting concepts and public contract acquisition law and regulations
- Good to strong analytical and communication skills
- Ability to draft simple contractual documents in accordance with prescribed templates and guidelines
Working Conditions
- Typical office environment
Additional Information
Salary commensurate with experience up to $75,000.
Seniority level
-
Seniority level
Mid-Senior level
Employment type
-
Employment type
Contract
Job function
-
Job function
Legal
-
Industries
Higher Education
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Contracts Specialist employer: University of Massachusetts
Contact Detail:
University of Massachusetts Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contracts Specialist
✨Tip Number 1
Familiarise yourself with the specific contract laws and regulations relevant to higher education. Understanding these nuances will not only help you in interviews but also demonstrate your commitment to the role.
✨Tip Number 2
Network with professionals in the field of contract management, especially those who work in educational institutions. Engaging with them can provide insights into the role and may even lead to referrals.
✨Tip Number 3
Brush up on your analytical and communication skills, as these are crucial for a Contracts Specialist. Consider taking a short course or workshop that focuses on these areas to enhance your capabilities.
✨Tip Number 4
Research the University of Massachusetts and its procurement processes. Tailoring your knowledge about their specific practices can set you apart during the interview process.
We think you need these skills to ace Contracts Specialist
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of a Contracts Specialist. Review the job description carefully and note the key skills and qualifications required.
Tailor Your CV: Customise your CV to highlight relevant experience in contract management, compliance, and any specific software knowledge like PeopleSoft. Use keywords from the job description to ensure your CV stands out.
Craft a Strong Cover Letter: Write a compelling cover letter that explains why you're a great fit for the role. Mention your experience with contract analysis and negotiation, and how your skills align with the needs of the University of Massachusetts.
Proofread Your Application: Before submitting, thoroughly proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is clear and concise. A polished application reflects your attention to detail.
How to prepare for a job interview at University of Massachusetts
✨Understand Contract Basics
Make sure you have a solid grasp of basic contracting concepts and public contract acquisition laws. Brush up on relevant regulations and corporate policies, as this knowledge will be crucial during your interview.
✨Showcase Your Analytical Skills
Prepare to discuss examples where you've analysed contract requirements or terms. Highlight any experiences where your analytical skills led to successful outcomes in contract negotiations or compliance.
✨Familiarise Yourself with the Institution
Research the University of Massachusetts and its procurement processes. Understanding their specific needs and how you can contribute will demonstrate your genuine interest in the role and the institution.
✨Practice Communication Scenarios
Since the role involves communicating contract policies to internal teams, practice articulating complex information clearly and concisely. Prepare for questions that assess your ability to interact effectively with various stakeholders.
