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- Tasks: Support various teams with administrative tasks in a fast-paced environment.
- Company: Join Johnson & Johnson, a leader in healthcare innovation dedicated to improving lives.
- Benefits: Enjoy a dynamic workplace with opportunities for growth and learning new skills.
- Why this job: Be part of a mission-driven team that champions patient care and innovative solutions.
- Qualifications: Strong communication, organisational skills, and proficiency in office software required.
- Other info: Inclusive interview process for all applicants, ensuring accessibility and support.
The predicted salary is between 28800 - 43200 £ per year.
Join to apply for the Administration Specialist role at Johnson & Johnson Innovative Medicine
Join to apply for the Administration Specialist role at Johnson & Johnson Innovative Medicine
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At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at https://www.jnj.com
Job Function
Business Support
Job Sub Function
Administration & Secretarial
Job Category
Professional
All Job Posting Locations:
High Wycombe, Buckinghamshire, United Kingdom
Job Description
About Innovative Medicine
Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.
Learn more at https://www.jnj.com/innovative-medicine
We are searching for the best talent for Administration Specialist to be in High Wycombe, Buckinghamshire.
Purpose: This role will provide specific administrative support to various parts of the business; these will include but not limited to Operational Excellence and Sales and Marketing teams.
As a member of the Admin Centre of Excellence you will expect to work in a fast-paced environment where there is a variety of tasks you will take ownership for as well as working as part of a team. You will be encouraged to look at ways to streamline the admin support we offer and look for areas of efficiency.
Marketing Administration
You will be responsible for:
- Logistics of sales meetings (generally 2-3 times per year). This will include agreeing venue with the project lead, handling the venue details, attendees, catering and any other logistical items. This can be offsite and at head office.
- Sourcing and creation (with an agency) of giveaway items (notebooks, hoodies etc).
- Internal communications and announcement emails.
- Creating and maintaining marketing and sales team org charts.
- Managing group outlook email distribution lists.
Recruitment Administration
- Administration for assessment days (printing materials, booking meeting rooms, adding visitors to the internal system).
- Looking after logistics on the day of the events. This will involve meeting the candidates, showing them to their base for the day, checking in on them throughout the day and collaborating closely with the assessor team to check they have everything they need (the team may be in the office or supporting remotely or a mix).
General Administration Duties
- Upload Company Contracts to the data base – general document management and records Coordinator.
- Maintenance of SharePoint sites and distribution lists.
- Support for Senior Leadership Team (as and when required).
Qualifications / Requirements
- Excellent written and verbal communication skills.
- Strong organisational and time management skills, with the ability to prioritise tasks effectively
- Proficient in office software, including Microsoft Office Suite, video conferencing platforms (Zoom/Teams) as well as foundational knowledge of Gen AI tools and applications.
- Strong attention to detail and problem-solving abilities.
- Ability to work independently as well as part of a team.
- Adaptability and willingness to learn new skills, particularly in Gen AI technologies.
- Experience working in an administration role.
Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center (ra-employeehealthsup@its.jnj.com) or contact AskGS to be directed to your accommodation resource. #RPOAMS
Seniority level
-
Seniority level
Not Applicable
Employment type
-
Employment type
Full-time
Job function
-
Job function
Other
-
Industries
Pharmaceutical Manufacturing
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Administration Specialist employer: Johnson & Johnson Innovative Medicine
Contact Detail:
Johnson & Johnson Innovative Medicine Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Specialist
✨Tip Number 1
Familiarise yourself with Johnson & Johnson's values and mission, especially their focus on Innovative Medicine. This will help you align your responses during interviews and demonstrate your genuine interest in the company.
✨Tip Number 2
Network with current or former employees of Johnson & Johnson, particularly those in administrative roles. They can provide valuable insights into the company culture and expectations, which can be beneficial for your application.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This is crucial for the Administration Specialist position, where multitasking is key.
✨Tip Number 4
Stay updated on the latest trends in administrative technologies, especially Gen AI tools. Being knowledgeable about these can set you apart from other candidates and show your adaptability to new technologies.
We think you need these skills to ace Administration Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Administration Specialist role. Focus on your organisational skills, attention to detail, and any previous administrative roles you've held.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position at Johnson & Johnson. Mention specific examples of how your skills can contribute to their mission in Innovative Medicine and how you can streamline administrative processes.
Highlight Relevant Skills: In your application, emphasise your proficiency in office software, time management abilities, and experience with logistics and event coordination. These are crucial for the role and should be clearly stated.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an administrative role.
How to prepare for a job interview at Johnson & Johnson Innovative Medicine
✨Showcase Your Organisational Skills
As an Administration Specialist, you'll need to demonstrate strong organisational abilities. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will show the interviewers that you can handle the fast-paced environment at Johnson & Johnson.
✨Familiarise Yourself with Gen AI Tools
Since the role requires foundational knowledge of Gen AI tools, make sure to brush up on these technologies before your interview. Be ready to discuss how you have used or could use such tools to improve administrative processes.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills and adaptability. Think of situations where you had to overcome challenges in previous roles, especially in administration, and be prepared to explain your thought process and actions.
✨Emphasise Team Collaboration
The role involves working closely with various teams, so highlight your ability to collaborate effectively. Share specific examples of how you've worked as part of a team in the past, particularly in administrative settings, to illustrate your teamwork skills.
