Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support our Leadership and Operations Team with admin, communication, and organisation tasks.
- Company: Seismic is a purpose-driven company focused on sustainability and making a positive impact.
- Benefits: Enjoy flexible working hours, 25 days annual leave, and a £500 professional development budget.
- Why this job: Join a dynamic team, learn from leaders, and contribute to meaningful projects in a fast-growing environment.
- Qualifications: Previous admin experience, strong English skills, and proficiency in Google Suite are essential.
- Other info: Work in a vibrant London office, with opportunities for personal growth and development.
The predicted salary is between 42000 - 70000 £ per year.
Join to apply for the Executive and Operations Assistant role at Seismic
Join to apply for the Executive and Operations Assistant role at Seismic
Direct message the job poster from Seismic
People Manager @ Seismic | CIPD Qualified
What we are looking for
An Executive and Operations Assistant to provide comprehensive support to our Leadership and Operations Team. This key role requires exceptional administrative, communication, and organisational skills, coupled with a proactive and assertive approach. The ideal candidate will be skilled in managing complex calendars, supporting the leadership team’s strategic initiatives and assisting in other administration tasks as required.
About us
At Seismic we have 2 key goals: to be the best place you have ever worked, and to help 10 million people join the shift by 2030.
Along with creating impact through everything we do, connecting and building relationships is a core priority for us. That goes for our relationships with our amazing clients and with our fantastic team of changemakers, made up of a strong mix of B Corp, Net Zero, Reporting and Sustainability Comms experts, throughout the UK and Europe.
We love working with our clients. From SMEs to multinational corporations, we are committed to enabling them to prosper by helping them become ever more impactful forces for good.
All that’s missing is you!
The role and its responsibilities
The exact role definition will be dependent on the desire, capability and experiences of the right person. Key responsibilities are likely to include:
- Leadership Team Calendar Management: Proactively manage and coordinate complex calendars for members of the Leadership Team, including scheduling meetings, appointments, and travel arrangements, while anticipating potential conflicts and ensuring optimal time utilisation.
- Leadership Team Communications Support: Serve as a primary point of contact for internal and external communications on behalf of the Leadership Team. This includes drafting and managing email correspondence, ensuring timely and professional responses, and maintaining confidentiality.
- Leadership Team Administrative Tasks: Provide comprehensive administrative support, including preparing meeting agendas and materials, taking and distributing meeting minutes, generating reports and managing expense reports.
- Leadership Team Thought Leadership Support: Facilitate the Leadership Team\’s thought leadership initiatives by coordinating event travel and logistics, assisting with the preparation of content (e.g., presentations, articles), and managing related administrative tasks.
- External Partner/Vendor Management: Liaise and coordinate with internal and external partners and vendors, such as agencies, event venues, and service providers, ensuring smooth communication, managing contracts, and facilitating effective working relationships.
- Operations Team Development: Work directly with the Chief Operating Officer (COO) this includes observing, reviewing, and analysing processes to identify inefficiencies and areas for improvement, as well as supporting broader business improvement projects.
- Financial Administration: Provide support to the finance team with tasks such as invoicing, expense reports, and budget tracking as required.
- IT and Cybersecurity Operations:
- Provide operational support for our cybersecurity compliance platform, NAQ.
- Liaise with relevant internal teams and external providers to ensure smooth IT operations.
- General Office Management: Assist with general office management duties.
About you
To be successful in this role you would need the following attributes:
- Previous experience in an administrative role within a fast paced environment.
- Excellent English skills, both written and verbal, with strong attention to detail and accuracy.
- Hungry to learn and contribute, with a proactive attitude towards taking on new challenges and responsibilities.
- Assertive and confident in communication, capable of effectively interacting with individuals at all levels, both internally and externally.
- Proven experience in providing high-level administrative support to senior executives.
- Strong organisational and time-management skills, with the ability to prioritise tasks and meet deadlines.
- Proficiency in Google suite (such as Gmail, GoogleSheets)
- Experience working with external partners
You are a team player – you like a laugh, but are not afraid to graft. You are a student of sustainability, have plenty to offer, and know you have even more to learn.
You are action-oriented, have a keen eye for detail and enjoy juggling multiple projects and priorities and enjoy just the right amount of time pressure to help keep productive and focused. You are a ‘people person’ with a knack for building relationships with a diverse group of people.
You are excited by the opportunities of working for a young, fast growing, ever evolving and purpose-driven business.
In your first 3 months you will:
- Be introduced to your guide and mentor
- Go through our onboarding programme
- Join our fortnightly Personal Growth sessions and Friday lunch-and-learns on anything and everything to do with Impact
- Get to know our leadership team
Location
You will be within commuting distance of our London office (Spitalfields Market) and able to be in the office at least 2 days per week.
Working hours
We believe in flexible working hours to better suit our personal lives while being considerate of each other and our clients. We generally work office hours but trust each other to make fair decisions.
Salary and benefits
- 25 days annual leave per year pro-rata
- An extra day of annual leave for your birthday
- The option to swap up to two Bank Holidays per year to suit your religious/cultural/family/personal needs
- £500 per year professional development budget
- Plus two days per year professional development time
- £200 per year wellbeing budget
- £200 home office setup budget
- Employee Assistance Programme
- Wellbeing and benefits platform
- Cycle to Work scheme
- Financial coaching (Bippit)
- …and a roadmap for future benefits as we grow
Seismic is an equal opportunities employer
Seismic recruits, employs, trains, compensates and promotes regardless of race, religion, national origin, gender, sexual orientation, disability or age. We are building a world class team and we know we need a diverse mix of talented people doing their best work.
Seniority level
-
Seniority level
Associate
Employment type
-
Employment type
Full-time
Job function
-
Job function
Administrative and Consulting
-
Industries
Business Consulting and Services
Referrals increase your chances of interviewing at Seismic by 2x
Sign in to set job alerts for “Executive Assistant” roles.
London, England, United Kingdom 1 week ago
London Area, United Kingdom £55,000.00-£65,000.00 11 hours ago
London, England, United Kingdom 5 months ago
Executive Assistant to MD International, PV Sports
London, England, United Kingdom 1 week ago
London, England, United Kingdom 1 week ago
Executive Assistant to the Head of People, Ratings
London, England, United Kingdom 1 week ago
City Of London, England, United Kingdom 4 weeks ago
City Of London, England, United Kingdom 1 week ago
London, England, United Kingdom 3 days ago
Ealing, England, United Kingdom 1 week ago
Executive Assistant – Investor Relations & Trading (London)
London, England, United Kingdom 2 weeks ago
London Area, United Kingdom £40,000.00-£60,000.00 11 hours ago
London, England, United Kingdom 1 day ago
City Of London, England, United Kingdom £100,000.00-£160,000.00 1 week ago
London, England, United Kingdom 1 month ago
London, England, United Kingdom 1 day ago
EA to the Head of HONQ and Clinical Governance Administrator, CAMHS
London, England, United Kingdom 1 week ago
Greater London, England, United Kingdom 1 week ago
City Of London, England, United Kingdom £50,000.00-£50,000.00 2 weeks ago
London Area, United Kingdom £30,000.00-£32,000.00 4 hours ago
Executive Assistant – Legal & Company Secretarial
London, England, United Kingdom 1 month ago
London, England, United Kingdom 2 days ago
London, England, United Kingdom 3 days ago
London, England, United Kingdom £30,000.00-£40,000.00 1 month ago
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr
Executive and Operations Assistant employer: Seismic
Contact Detail:
Seismic Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive and Operations Assistant
✨Tip Number 1
Familiarise yourself with Seismic's mission and values. Understanding their commitment to sustainability and impact will help you align your responses during conversations and demonstrate your enthusiasm for the role.
✨Tip Number 2
Network with current or former employees of Seismic on platforms like LinkedIn. Engaging in conversations can provide you with insider knowledge about the company culture and expectations, which can be invaluable during your application process.
✨Tip Number 3
Prepare to discuss your experience with calendar management and administrative support in detail. Be ready to share specific examples of how you've successfully managed complex schedules and supported leadership teams in previous roles.
✨Tip Number 4
Showcase your organisational skills by preparing a mock agenda or report relevant to the role. Presenting this during your discussions can highlight your proactive approach and ability to anticipate the needs of the leadership team.
We think you need these skills to ace Executive and Operations Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly those that demonstrate your ability to manage complex calendars and support leadership teams. Use specific examples to showcase your organisational skills.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role at Seismic and how your proactive attitude aligns with their goals. Mention your communication skills and provide examples of how you've successfully managed tasks similar to those listed in the job description.
Highlight Relevant Skills: Emphasise your proficiency in tools like Google Suite and any experience you have with external partner management. Make sure to mention your attention to detail and ability to juggle multiple priorities, as these are key attributes for the role.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no spelling or grammatical errors, as this reflects your attention to detail. A polished application will make a strong impression on the hiring team.
How to prepare for a job interview at Seismic
✨Showcase Your Organisational Skills
As an Executive and Operations Assistant, you'll need to demonstrate your ability to manage complex calendars and tasks. Prepare examples from your past experiences where you successfully organised schedules or managed multiple priorities effectively.
✨Communicate Clearly and Confidently
Effective communication is key in this role. Practice articulating your thoughts clearly and confidently, especially when discussing how you've handled communications for senior executives in the past.
✨Demonstrate Proactivity
The ideal candidate is proactive and assertive. Be ready to discuss instances where you took the initiative to solve problems or improve processes without being prompted.
✨Familiarise Yourself with the Company Culture
Seismic values relationships and impact. Research their mission and values, and be prepared to discuss how your personal values align with theirs during the interview.
