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For Companies At a Glance
- Tasks: Support executives with diary management, travel planning, and event coordination.
- Company: Join a dynamic co-work space developer transforming office environments across London and Europe.
- Benefits: Enjoy flexible part-time hours and the chance to work in a vibrant office culture.
- Why this job: Be part of exciting projects while developing your skills in a fast-paced environment.
- Qualifications: 3+ years of experience supporting senior executives and strong organisational skills required.
- Other info: Ideal for those looking to grow in administrative roles within real estate and consultancy.
The predicted salary is between 30000 - 45000 £ per year.
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Direct message the job poster from Madison Hive
Our client co-work space developer and consultancy, looking to regenerate office spaces around London, and Europe.
Role Summary
We’re seeking a proactive and commercially aware Personal Assistant to provide high-level administrative support to the leadership team and help run a smooth and professional office environment. You’ll be responsible for diary management, travel planning, inbox control, event coordination, marketing, and tech support.
Key Responsibilities
Executive Support & Administration
- Provide end-to-end diary, inbox, and travel management for GEC members.
- Prepare agendas, take meeting minutes, and ensure timely follow-up on actions.
- Coordinate documentation, reports, and presentations with a polished, professional finish.
- Manage correspondence, filter communications, and make decisions or take holding actions where appropriate.
Meetings & Events
- Organise internal and external meetings, events and video conferences.
- Support corporate events and social gatherings, from catering to room setup.
- Liaise across teams and manage event logistics with professionalism and discretion.
Special Projects & Business Support
- Assist on cross-functional business projects and support commercial initiatives.
- Coordinate stakeholders and contribute administrative structure to project delivery.
- Gather and manage statistical data and internal reporting to support business goals.
- Collaborate with other EAs and team assistants to share best practices and provide mutual support.
What You’ll Bring
- 3+ years’ experience supporting senior executives in a fast-paced business environment.
- Exceptional organisational skills and proven success in diary, travel, and inbox management.
- Commercial acumen and comfort contributing to business projects and decisions.
- Strong communication skills and confidence liaising with stakeholders at all levels.
- Advanced proficiency in Microsoft Office and a high level of digital fluency.
- Experience in facilities or office management is highly desirable.
- A calm, can-do attitude and the ability to juggle competing priorities with grace and discretion.
Seniority level
-
Seniority level
Mid-Senior level
Employment type
-
Employment type
Part-time
Job function
-
Job function
Administrative and Human Resources
-
Industries
Real Estate, Investment Management, and Real Estate and Equipment Rental Services
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PT Personal Assistant employer: Madison Hive
Contact Detail:
Madison Hive Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PT Personal Assistant
✨Tip Number 1
Network with professionals in the real estate and consultancy sectors. Attend industry events or join relevant online forums to connect with people who might have insights into the role or even know the hiring team.
✨Tip Number 2
Familiarise yourself with the latest tools and software used for diary management and event coordination. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 3
Prepare to discuss your experience in managing multiple priorities and how you've successfully supported senior executives in the past. Use specific examples that highlight your organisational skills and ability to remain calm under pressure.
✨Tip Number 4
Research the company culture of Madison Hive and be ready to articulate how your values align with theirs. Showing that you understand their mission and vision can make a strong impression during your conversations.
We think you need these skills to ace PT Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in diary management, travel planning, and administrative support. Use specific examples that demonstrate your organisational skills and ability to manage competing priorities.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive attitude and commercial awareness. Mention how your previous experiences align with the responsibilities outlined in the job description, particularly in supporting senior executives.
Highlight Technical Proficiency: Since advanced proficiency in Microsoft Office is required, ensure you mention any relevant software skills. If you have experience with digital tools that enhance office efficiency, include those as well.
Showcase Communication Skills: In your application, emphasise your strong communication skills. Provide examples of how you've successfully liaised with stakeholders at various levels, as this is crucial for the role.
How to prepare for a job interview at Madison Hive
✨Showcase Your Organisational Skills
As a Personal Assistant, your organisational skills are crucial. Be prepared to discuss specific examples of how you've successfully managed diaries, travel plans, and inboxes in previous roles. Highlight any tools or methods you use to stay organised.
✨Demonstrate Commercial Awareness
The role requires a proactive approach and commercial acumen. Research the company and its projects beforehand, and be ready to discuss how your skills can contribute to their business goals. This shows that you're not just a support role but a valuable asset.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle competing priorities. Prepare scenarios where you've had to juggle multiple tasks or manage unexpected changes, and explain how you navigated those situations effectively.
✨Exhibit Strong Communication Skills
Since you'll be liaising with stakeholders at all levels, it's essential to demonstrate your communication skills. Practice articulating your thoughts clearly and confidently, and be ready to provide examples of how you've successfully communicated in past roles.
