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- Tasks: Join our team as a Fleet Administrator, managing schedules and ensuring compliance.
- Company: Facilities by ADF is a leading provider in the UK film and HETV industry.
- Benefits: Enjoy 28 days holiday, life assurance, free parking, and more perks!
- Why this job: Be part of a growing industry with a dynamic team and exciting projects.
- Qualifications: Strong communication skills and experience in fast-paced environments are essential.
- Other info: Opportunity for career growth in a vibrant and expanding company.
The predicted salary is between 24000 - 28000 £ per year.
Facilities by ADF have an exciting opportunity for a Fleet Administrator to join the team. Location: Based at our office in Brynmenyn CF32 9SZ Salary: Up to £28,000 dependant on experience + benefits package Hours: 35 Hour Week, Permanent About Us: The Facilities by ADF Group is the leading provider of premium serviced production facilities along with location services and ground protection equipment to the UK film and high-end television (HETV) industry. The Group serves customers in an industry that has experienced, notwithstanding the Strikes in 2023, significant growth in recent years, with additional demand driven by a material rise in the consumption of film and HETV content via streaming platforms such as Netflix, Disney+, Apple TV+ and Amazon Prime. Facilities by ADF production fleet is made up of more than 700 premium mobile make-up, costume and artiste trailers, production offices, mobile bathrooms, diners, school rooms and technical vehicles. To strengthen its position as a One-Stop-Shop for the Film and HETV industry, ADF acquired Location One Ltd, the UK\’s largest TV and film location service provider, in November 2022, and then further expanded in September 2024 by acquiring Autotrak Portable Roadways Ltd, a market leader in portable roadway solutions, diversifying the Group\’s offerings and customer base. Fleet Administrator – The Role: We\’re looking for a proactive and detail-driven Fleet Administrator to work with a small team based in our offices in Brynmenyn, South Wales. The role will also have responsibility for scheduling the brake testing process in our Main Operational Depot in Longcross, Surrey. The ability to forge strong relationships across the different departments is key to this role. Fleet Administrator – KeyResponsibilities: – Liaise with Account Manager & Planners to schedule Brake Testing protocols in line with the operator licence undertakings – Updating of R2C workshop management system – Arranging inspections/MOTs/IVA’s/Tacho Calibrations with external service providers – Cross-referencing equipment on production against job sheets for Tacho calibration, service and MOTs, electrical certification certificates – Update Hire Vehicle Spreadsheet & Issue Weekly Hire Report – Arranging hire vehicles as requested, including cars, vans, HGV’s – Update in house BMS With Brake Test data – Input into weekly reports and dashboards for compliance – Requesting and issuing PO numbers for all work carried out and authorising invoices – Generating and Running Fleet List – Liaising with Supply Base to ensure Brake Testing Schedules can be achieved – PO Query, Review & Resolution – Any reasonable request by a member of the management Fleet Administrator – You: Essential Criteria – Excellent communications skills, verbal and written – Experience of working in a fast paced and dynamic environment – Knowledge of Microsoft Outlook, Excel, and Word – Ability to work alone and within a team – Ability to multitask efficiently within a dynamic and fast paced transport environment Desirable Criteria – Previous fleet administration experience Fleet Administrator – Benefits: – 28 days holiday (including Bank Holidays) increasing with each year of service to a max of 33 – Life Assurance – Free onsite parking – Free Annual Eye Test – Access to BHN Rewards Network – Informal Reward Scheme – Refer A Friend Scheme To submit your CV for this exciting Fleet Administrator opportunity, click ‘Apply’ today
Fleet Administrator employer: Facilities by ADF
Contact Detail:
Facilities by ADF Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Administrator
✨Tip Number 1
Familiarise yourself with the film and HETV industry, especially the specific services offered by Facilities by ADF. Understanding their operations and how they fit into the larger production process will help you speak confidently about the role during any interviews.
✨Tip Number 2
Network with professionals in the film and television industry, particularly those involved in fleet management or administration. Attend industry events or join relevant online forums to make connections that could provide insights or even referrals for the position.
✨Tip Number 3
Brush up on your knowledge of fleet management software, particularly R2C or similar systems. Being able to demonstrate familiarity with these tools can set you apart from other candidates and show your readiness for the role.
✨Tip Number 4
Prepare examples of how you've successfully managed multiple tasks in a fast-paced environment. The ability to multitask is crucial for this role, so having concrete examples ready will help you illustrate your capabilities during discussions.
We think you need these skills to ace Fleet Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Fleet Administrator role. Emphasise your communication skills, ability to multitask, and any previous fleet administration experience.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific responsibilities from the job description and explain how your background makes you a great fit for the team.
Highlight Technical Skills: Since the role requires knowledge of Microsoft Outlook, Excel, and Word, ensure you mention your proficiency in these applications. Provide examples of how you've used them in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for a Fleet Administrator.
How to prepare for a job interview at Facilities by ADF
✨Show Your Communication Skills
As the role requires excellent verbal and written communication, be prepared to demonstrate your skills. You might be asked to explain complex processes or how you would handle communication between departments, so practice articulating your thoughts clearly.
✨Highlight Your Multitasking Abilities
The job is in a fast-paced environment, so be ready to discuss examples of how you've successfully managed multiple tasks at once. Share specific instances where you prioritised effectively and met deadlines under pressure.
✨Familiarise Yourself with Relevant Software
Knowledge of Microsoft Outlook, Excel, and Word is essential. Brush up on these applications before the interview, and be prepared to discuss how you've used them in previous roles, especially in relation to fleet administration.
✨Demonstrate Your Teamwork Skills
Since the role involves working closely with various departments, think of examples that showcase your ability to collaborate effectively. Be ready to discuss how you build relationships and work towards common goals within a team.
