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For Companies At a Glance
- Tasks: Manage and oversee all organisational documents, ensuring accuracy and compliance.
- Company: Join OCU, a leader in infrastructure engineering for utilities and digital markets.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be part of a team that values organisation and compliance while making a real impact.
- Qualifications: Bachelor's degree and experience in document control or records management required.
- Other info: Work with top clients in energy, water, and telecom sectors.
The predicted salary is between 28800 - 43200 £ per year.
Document Controller
Are you a detail-oriented professional with a passion for organisation and compliance? We are seeking an experienced Document Controller to join our team and take ownership of our document management processes. This is an exciting opportunity to play a key role in ensuring accuracy, accessibility, and compliance across all documentation within our organisation.
Key Responsibilities:
Document Management: Oversee the lifecycle of all organisational documents—creation, revision, approval, and maintenance—ensuring adherence to internal standards and guidelines.
System Oversight: Manage the document control system including repositories, file structures, classification, and access controls.
Version Control: Maintain rigorous version control processes to ensure availability of the latest documents and proper archiving of historical versions.
Distribution: Coordinate timely and secure distribution of documents to both internal teams and external stakeholders, maintaining detailed tracking records.
Review & Approval: Lead the document review process, collaborating with subject matter experts and stakeholders to secure approvals.
Compliance: Ensure all document control processes comply with applicable regulations and standards (e.g., ISO 9001, GDPR).
Training & Support: Provide ongoing guidance and training to staff on document procedures and serve as a point of contact for document control inquiries.
Process Improvement: Identify and implement enhancements to streamline documentation workflows and increase overall efficiency.
What You’ll Bring:
- Bachelor’s degree in Business Administration, Information Management, or a related field.
- Proven experience in document control or records management.
- Strong knowledge of document management systems (e.g., SharePoint, Documentum, FileNet).
- Exceptional attention to detail and organisational skills.
- Strong written and verbal communication skills.
- Ability to work both independently and collaboratively.
- Familiarity with relevant standards and regulatory frameworks (ISO 9001, GDPR) is highly desirable.
Company Information:
OCU leads the way in end-to-end infrastructure engineering in the utilities, digital, and energy markets, specialising in safely and efficiently delivering complex client requirements. Our breadth of capabilities and depth of operational capacity, paired with our cutting-edge technology, ensure that we are not just part of the market; we are leading it.
Working directly with many of the country’s leading power, energy transition, water, telecoms and digital clients, we are looking for the very best talent to join our growing team.
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Document Controller OCU Connect · OCU ED2 Office - Denham employer: Opals Group
Contact Detail:
Opals Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller OCU Connect · OCU ED2 Office - Denham
✨Tip Number 1
Familiarise yourself with the specific document management systems mentioned in the job description, such as SharePoint or Documentum. Having hands-on experience or even a basic understanding of these platforms can set you apart during the interview.
✨Tip Number 2
Brush up on your knowledge of compliance standards like ISO 9001 and GDPR. Being able to discuss how these regulations impact document control processes will demonstrate your expertise and commitment to maintaining high standards.
✨Tip Number 3
Prepare examples from your past experiences where you successfully managed document workflows or improved processes. Highlighting your achievements in this area will show that you can bring value to our team right from the start.
✨Tip Number 4
Network with professionals in the document control field, especially those who have worked in similar industries. Engaging with them can provide insights into best practices and may even lead to valuable referrals for your application.
We think you need these skills to ace Document Controller OCU Connect · OCU ED2 Office - Denham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in document control and records management. Emphasise your familiarity with document management systems like SharePoint or Documentum, and showcase your attention to detail and organisational skills.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your background aligns with their needs, particularly in managing document lifecycles and ensuring compliance with standards like ISO 9001 and GDPR.
Showcase Relevant Experience: In your application, provide specific examples of past roles where you successfully managed document control processes. Highlight any improvements you implemented that enhanced efficiency or compliance within your previous organisations.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Document Controller role.
How to prepare for a job interview at Opals Group
✨Showcase Your Attention to Detail
As a Document Controller, attention to detail is crucial. Be prepared to discuss specific examples from your past experience where your meticulous nature helped prevent errors or improved processes.
✨Familiarise Yourself with Relevant Standards
Make sure you understand ISO 9001 and GDPR regulations, as these are key to the role. You might be asked how you have applied these standards in previous positions, so brush up on your knowledge before the interview.
✨Demonstrate Your Organisational Skills
Prepare to explain how you manage document lifecycles and maintain version control. Consider discussing any systems you've used, like SharePoint or Documentum, and how they contributed to your efficiency.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to coordinate document distribution or handle compliance issues, and be ready to share how you approached these challenges.
