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- Tasks: Join us as an Office Administrative Assistant, coordinating events and managing daily operations.
- Company: Soubliere Interiors Ltd. is a dynamic company focused on creating inspiring spaces.
- Benefits: Enjoy a competitive salary of $35/hour and full-time hours with opportunities for growth.
- Why this job: Be part of a supportive team that values inclusivity and offers mentorship for personal development.
- Qualifications: A college diploma and some experience in administration are required; tech-savvy skills are a plus.
- Other info: This role is on-site in Gloucester, ON, with a commitment to accessibility and equal opportunities.
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Job details
office administrative assistant
Posted onJuly 15, 2025 by a licensed third-party for Employer details Soubliere Interiors Ltd.
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Job details
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years. Tasks: Arrange and co-ordinate seminars, conferences, etc.. Coordinate the activities of the HR department in order to ensure they meet the organization\’s goals . Coordinate the flow of information within the team. Direct and control daily operations . Direct staff. Evaluate daily operations . Open and distribute mail and other materials. Plan and control budget and expenditures. Supervise other workers. Train staff. Establish and implement policies and procedures. Record and prepare minutes of meetings, seminars and conferences. Answer telephone and relay telephone calls and messages. Answer electronic enquiries. Compile data, statistics and other information. Greet people and direct them to contacts or service areas. Type and proofread correspondence, forms and other documents. Provide customer service. Supervision: 5-10 people. Computer and technology knowledge: MS Excel. MS Outlook. MS Windows. MS Word. Screening questions: Do you have previous experience in this field of employment?. Experience: 7 months to less than 1 year. Support for persons with disabilities: Provides physical accessibility accommodations (for example: ramps, elevators, etc.). Provides visual accessibility accommodations (for example: braille, screen readers, etc.). Provides auditory accessibility accommodations (for example: transcription software, teletypewriters, etc.). Participates in a government or community program or initiative that supports persons with disabilities . Offers mentorship, coaching and/or networking opportunities for persons with disabilities . Provides awareness training to employees to create a welcoming work environment for persons with disabilities. Support for newcomers and refugees: Participates in a government or community program or initiative that supports newcomers and/or refugees. Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.). Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.). Support for youths: Participates in a government or community program or initiative that supports youth employment. Offers on-the-job training tailored to youth. Offers mentorship, coaching and/or networking opportunities for youth. Support for Veterans: Participates in a government or community program or initiative that supports Veterans . Offers mentorship, coaching and/or networking opportunities for Veterans. Provides awareness training to employees to create a welcoming work environment for Veterans . Support for Indigenous people: Participates in a government or community program or initiative that supports Indigenous people. Offers mentorship, coaching and/or networking opportunities for Indigenous workers . Support for mature workers: Participates in a government or community program or initiative that supports mature workers . Applies hiring policies that discourage age discrimination . Supports for visible minorities: Participates in a government or community program or initiative that supports members of visible minorities. Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.).
- Location Gloucester , ON K1J 1K6
- Workplace information On site
- Salary $ 35.00 HOUR hourly / 35 to 40 hours per week
- Terms of employment Permanent employment Full time
- Day, Evening, Morning
- Starts as soon as possible
- vacancies 1 vacancy
- Source Job Bank #3352852
- Gloucester, ON
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience
7 months to less than 1 year
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
- Coordinate the flow of information within the team
- Direct and control daily operations
- Direct staff
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Supervise other workers
- Train staff
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
- Provide customer service
Supervision
- 5-10 people
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS Windows
- MS Word
Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for persons with disabilities
- Provides physical accessibility accommodations (for example: ramps, elevators, etc.)
- Provides visual accessibility accommodations (for example: braille, screen readers, etc.)
- Provides auditory accessibility accommodations (for example: transcription software, teletypewriters, etc.)
- Participates in a government or community program or initiative that supports persons with disabilities
- Offers mentorship, coaching and/or networking opportunities for persons with disabilities
- Provides awareness training to employees to create a welcoming work environment for persons with disabilities
Support for newcomers and refugees
- Participates in a government or community program or initiative that supports newcomers and/or refugees
- Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
- Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
Support for youths
- Participates in a government or community program or initiative that supports youth employment
- Offers on-the-job training tailored to youth
- Offers mentorship, coaching and/or networking opportunities for youth
Support for Veterans
- Participates in a government or community program or initiative that supports Veterans
- Offers mentorship, coaching and/or networking opportunities for Veterans
- Provides awareness training to employees to create a welcoming work environment for Veterans
Support for Indigenous people
- Participates in a government or community program or initiative that supports Indigenous people
- Offers mentorship, coaching and/or networking opportunities for Indigenous workers
Support for mature workers
- Participates in a government or community program or initiative that supports mature workers
- Applies hiring policies that discourage age discrimination
Supports for visible minorities
- Participates in a government or community program or initiative that supports members of visible minorities
- Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
Membership in a group is not a job requirement. All interested applicants are strongly encouraged to apply.
This employer is committed to providing all job applicants with equal employment opportunities, and promoting inclusion. If you self-identify as a member of any employment group, you are encouraged to indicate it in your application.
Who can apply for this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada
- other candidates, with or without a valid Canadian work permit
Advertised until
2025-08-14
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
Report a problem with this job posting * What’s wrong? This job posting contains incorrect information Inaccurate salary Inaccurate job title Email Provide more details: Report potential misuse of Job Bank
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The median wage is the salary of a given occupation where half the workers earn more than that amount, and half earn less. This information is presented on job postings to help job seekers determine how the salary compares to the amount earned by other workers working the same job. Job Bank preferred indicating the median wage, which is less affected by extremely high or low wages, rather than the average wage which is calculated by adding up all the salaries of a group of people and then dividing that total by the number of people.
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office administrative assistant employer: Employment and Social Development Canada
Contact Detail:
Employment and Social Development Canada Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land office administrative assistant
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, like MS Excel, MS Outlook, and MS Word. Being proficient in these tools will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight any previous experience you have in coordinating events or managing administrative tasks. Be prepared to discuss specific examples during the interview that showcase your organisational skills and ability to handle multiple responsibilities.
✨Tip Number 3
Research Soubliere Interiors Ltd. to understand their company culture and values. This knowledge will help you tailor your responses in the interview and show that you're genuinely interested in being part of their team.
✨Tip Number 4
Prepare questions to ask during the interview about the HR department's goals and how you can contribute to achieving them. This shows initiative and a proactive approach, which are key traits for an office administrative assistant.
We think you need these skills to ace office administrative assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of an office administrative assistant. Focus on your organisational skills, proficiency in MS Office, and any previous administrative roles.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job description. Mention your experience in coordinating activities, managing information flow, and any relevant achievements that demonstrate your capability to meet the organisation's goals.
Highlight Relevant Skills: In your application, emphasise your computer skills, particularly in MS Excel, Outlook, Word, and Windows. Also, mention any experience you have in supervising staff or managing budgets, as these are key aspects of the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for an administrative position.
How to prepare for a job interview at Employment and Social Development Canada
✨Know Your Responsibilities
Familiarise yourself with the specific tasks listed in the job description, such as coordinating seminars and managing HR activities. Be prepared to discuss how your previous experience aligns with these responsibilities.
✨Showcase Your Tech Skills
Since the role requires proficiency in MS Excel, Outlook, Word, and Windows, be ready to demonstrate your skills. You might be asked about how you've used these tools in past roles, so have examples at the ready.
✨Prepare for Team Dynamics
As the position involves supervising 5-10 people, think about your leadership style and how you would manage a team. Be prepared to share examples of how you've successfully led or trained others in the past.
✨Emphasise Communication Skills
This role requires excellent communication, both written and verbal. Prepare to discuss how you've effectively communicated in previous jobs, whether through emails, reports, or face-to-face interactions.
