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For Companies At a Glance
- Tasks: Support senior leadership by managing calendars, coordinating meetings, and handling administrative tasks.
- Company: KBR, Inc. is a dynamic IT services company focused on innovation and teamwork.
- Benefits: Enjoy flexible working options and a supportive, people-first culture.
- Why this job: Join a collaborative environment where your organisational skills can shine and make a real impact.
- Qualifications: Proficiency in MS Office, strong multitasking abilities, and attention to detail are essential.
- Other info: This role offers a chance to grow within a diverse and inclusive workplace.
The predicted salary is between 30000 - 50000 £ per year.
KBR, Inc. Leatherhead, England, United Kingdom
Executive Assistant
KBR, Inc. Leatherhead, England, United Kingdom
Title
Executive Assistant
Location: Leatherhead/Hybrid – we offer agile and flexible working
The Role
As an Executive Assistant, you will play an integral role in driving the smooth execution of daily activities and supporting strategic initiatives, ensuring efficiency and cohesion across the organisation. Acting as a key support to senior leadership and cross-functional teams, you’ll manage complex calendars, coordinate high-level meetings, and handle critical administrative responsibilities with discretion and efficiency. Your proactive mindset, organisational expertise, and keen attention to detail will be instrumental in driving productivity and supporting strategic priorities across the business.
Responsibilities
- Manage the Directors calendar, schedule appointments, and coordinate meetings
- Supporting Senior Directors who are part of the DNTS leadership team
- Manage travel arrangements and accommodations for staff members, as required
- Assist with the preparation and coordination of company events, offsites and meetings
- Maintain electronic and filing systems, ensuring accuracy and confidentiality
- Assist staff with expenses
- Attending weekly/ monthly nuclear/quarterly nuclear meetings to record/ distribute actions
- Supporting the Nuclear team raising invoices/ Financial Invoices (FI’s) and P Card payments for events & Company memberships. This includes liaising with the procurement/ Accounts team and the suppliers to ensure payment is made quickly and efficiently
- Working co-operatively with colleagues/ peers, providing support and cover as required
- Working co-operatively/ building strong relationships with clients EA’s
What We Need
- Ability to multitask and prioritise tasks effectively
- Proficient computer skills, including MS Office Suite (Word, Outlook, MS Teams) and ability to learn new software systems quickly
- Strong organisational and time management abilities, with exceptional attention to detail
- Demonstrated problem-solving skills and the ability to work independently
- Ability to maintain confidentiality and handle sensitive information with discretion
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Belong. Connect. Grow.
At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together.
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
R2109182
Seniority level
-
Seniority level
Mid-Senior level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Administrative
-
Industries
IT Services and IT Consulting
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Executive Assistant employer: KBR, Inc.
Contact Detail:
KBR, Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, particularly the MS Office Suite. Being proficient in these applications will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed complex schedules or coordinated high-level meetings in the past. This will illustrate your ability to handle the responsibilities outlined in the role.
✨Tip Number 3
Network with current or former Executive Assistants at KBR or similar companies. Engaging with them can provide valuable insights into the company culture and expectations, which you can leverage during interviews.
✨Tip Number 4
Prepare to discuss your problem-solving abilities in detail. Think of specific instances where you've had to think on your feet or manage unexpected challenges, as this is a key skill for the role.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of an Executive Assistant. Focus on your organisational skills, ability to manage complex calendars, and any experience you have in supporting senior leadership.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples of how your skills and experiences make you a great fit for managing high-level meetings and coordinating travel arrangements.
Highlight Key Skills: Emphasise your proficiency in MS Office Suite and any other software you are familiar with. Mention your problem-solving abilities and attention to detail, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an Executive Assistant.
How to prepare for a job interview at KBR, Inc.
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex calendars and coordinate meetings is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules or events in the past, highlighting your attention to detail and proactive approach.
✨Demonstrate Discretion and Confidentiality
Handling sensitive information is a key part of the role. During the interview, emphasise your understanding of confidentiality and provide examples of situations where you've maintained discretion while managing sensitive tasks or communications.
✨Familiarise Yourself with Relevant Software
Proficiency in tools like MS Office Suite is essential. Before the interview, ensure you're comfortable discussing your experience with these applications, and be ready to explain how you've used them to enhance productivity in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to multitask. Prepare for scenarios where you might need to prioritise conflicting demands or resolve issues independently, showcasing your critical thinking and adaptability.
