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- Tasks: Support executives with admin tasks, manage schedules, and coordinate travel.
- Company: Join a dynamic team focused on luxury lifestyle management and high-level support.
- Benefits: Enjoy flexible hours, remote work options, and opportunities for personal growth.
- Why this job: Be part of a fast-paced environment where your organisational skills shine and make an impact.
- Qualifications: Bachelor's degree preferred; 3+ years as an Executive Assistant required.
- Other info: Must be available 24/7 and handle confidential information with discretion.
The predicted salary is between 36000 - 60000 £ per year.
The Executive Assistant will provide high-level administrative support, ensuring smooth and efficient operations. This role requires discretion, flexibility, and the ability to handle sensitive and confidential information. The ideal candidate will be proactive, organized, and capable of multitasking in a fast-paced environment.
EXPERIENCE / QUALIFICATIONS
- Bachelor’s degree in business administration, Management, or a related field preferred.
- 3+ years of experience as an Executive Assistant, preferably supporting C-level executives or UHNW individuals.
- Experience in managing international travel and itineraries.
- Experience managing commercial projects
- Familiarity with luxury lifestyle management and concierge services.
- Must thrive in high pressured environments and be able to remain calm under pressure.
- High level of emotional intelligence required.
- Proficiency in a second language is a plus.
JOB DESCRIPTION
Administrative Support :
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Manage and maintain the busy calendar, including scheduling meetings, appointments, and travel arrangements.
- Coordinate logistics for meetings, conferences, and events, both domestically and internationally.
- Taking minutes and creating action lists.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research, compile data, and prepare reports for review.
- Handle incoming and outgoing communications, including emails, calls, and mail, ensuring prompt and professional responses.
Personal Assistance :
- Assist with personal tasks and errands as needed, including managing personal schedules, appointments, and travel.
- Coordinate with household staff and manage personal projects and events.
- Handle confidential and sensitive information with discretion.
- Flexibility to work outside regular business hours – 24 / 7 on call.
- High level of discretion and confidentiality.
Project Management :
- Assist in the planning and execution of special projects and initiatives.
- Track project progress and provide updates to the executive.
- Coordinate with internal and external stakeholders to ensure project timelines are met.
- Ability to work independently and handle multiple tasks simultaneously.
Relationship Management :
- Build and maintain relationships with key business contacts, clients, and stakeholders.
- Act as a liaison between the executive and internal / external parties.
- Coordinate and manage communications, ensuring timely and effective follow-up.
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Executive PA employer: cpf.ae
Contact Detail:
cpf.ae Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive PA
✨Tip Number 1
Familiarise yourself with the specific needs of C-level executives. Research their preferences and working styles to demonstrate your understanding of their requirements during any interactions.
✨Tip Number 2
Network with professionals in the luxury lifestyle management sector. Attend relevant events or join online forums to connect with individuals who can provide insights or referrals for the Executive PA role.
✨Tip Number 3
Showcase your organisational skills by preparing a mock calendar or itinerary for a hypothetical executive. This will not only highlight your ability to manage time effectively but also demonstrate your proactive approach.
✨Tip Number 4
Brush up on your emotional intelligence skills. Practice scenarios where you might need to handle sensitive information or high-pressure situations, as this is crucial for an Executive PA role.
We think you need these skills to ace Executive PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant, especially any work with C-level executives or UHNW individuals. Emphasise your organisational skills and ability to manage multiple tasks in a fast-paced environment.
Craft a Compelling Cover Letter: Write a cover letter that showcases your emotional intelligence and discretion. Mention specific examples of how you've handled sensitive information and managed international travel or commercial projects in the past.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office Suite and any other relevant software. Include your strong communication skills and ability to coordinate logistics for meetings and events.
Showcase Flexibility and Availability: Mention your willingness to work outside regular business hours and your ability to remain calm under pressure. This is crucial for the role, so provide examples of how you've successfully managed high-pressure situations in the past.
How to prepare for a job interview at cpf.ae
✨Showcase Your Organisational Skills
As an Executive PA, being organised is key. Prepare examples of how you've managed complex schedules or coordinated events in the past. This will demonstrate your ability to handle the busy calendar and logistics required for the role.
✨Demonstrate Discretion and Confidentiality
Given the sensitive nature of the information you'll be handling, it's crucial to convey your understanding of discretion. Share experiences where you successfully managed confidential information and highlight your commitment to maintaining privacy.
✨Highlight Your Multitasking Abilities
The role demands juggling multiple tasks simultaneously. Be ready to discuss specific instances where you've thrived under pressure and managed various responsibilities effectively, showcasing your ability to remain calm and focused.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and emotional intelligence. Think of scenarios where you've had to navigate challenging situations or manage relationships with stakeholders, and be prepared to explain your thought process and outcomes.
