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- Tasks: Assist the Studio Planning team with coordination and admin tasks in a fast-paced environment.
- Company: Join ARL Recruitment Ltd, a dynamic agency connecting talent with exciting opportunities.
- Benefits: Enjoy flexible working days and gain valuable experience in a creative setting.
- Why this job: Perfect for detail-oriented individuals looking to thrive in a vibrant studio atmosphere.
- Qualifications: Strong admin skills, attention to detail, and familiarity with digital tools like Asana are essential.
- Other info: Immediate start required; work three consecutive days a week from 09:00 to 17:00.
Social network you want to login/join with:
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Client:
ARL Recruitment Ltd
Location:
Job Category:
Other
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EU work permit required:
Yes
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Job Reference:
90c4235d6ad3
Job Views:
6
Posted:
14.07.2025
Expiry Date:
28.08.2025
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Job Description:
Were looking for temporary support to assist the Studio Planning team for our client based in Leicester with coordination and admin tasks.
Ideally, we are seeking someone who is highly organised, detail-oriented, and confident using digital tools to support fast-paced studio operations. We\’d be looking for support 3 consecutive days a week initially .
Key Responsibilities:
- Manage and maintain the freelance inbox, ensuring timely responses and follow-ups
- Ensure the Capacity Document accurately reflects the current Planner and daily shoot volumes
- Maintain consistency between the Capacity Document and Asana planning tool
- Support with location report analysis and transfer relevant data into the Model First document
- Review and update the Model First document daily
- Track and update Asana with shoot counts
- Monitor product drop-offs, particularly items with outstanding briefs or those not yet processed
- Ensure the Studio Board is accurate and up to date
- Feedback to Studio Assistants regarding daily drop-off status and any discrepancies
- Prioritise and respond to item enquiries, ensuring shoot-ready product is flagged
- Update Asana with confirmed model and crew details
- Manage freelance availability emails, send weekly confirmations, and track responses
- Monitor Same Day Fast Shoot (SFS) product timelines to ensure turnaround SLAs are met
- Track and record brand shoot counts weekly
Skills Required:
- Strong admin and communication skills
- High attention to detail and ability to manage multiple priorities
- Experience with Asana (or similar planning tools) preferred
- Confident using shared documentation tools (e.g., Excel/Google Sheets)
- Experience working in a creative or production environment is a plus
This role is for an immediate start
You will be needed on site for a minimum of 3 days per week these days must be any three consecutive days working from 09:00am to 5:00pm on the days agreed with our client.
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Support Administration Assistant employer: ARL Recruitment Ltd
Contact Detail:
ARL Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Support Administration Assistant
✨Tip Number 1
Familiarise yourself with Asana or similar project management tools. Since the role requires managing tasks and coordinating schedules, being comfortable with these tools will give you an edge during the interview.
✨Tip Number 2
Brush up on your communication skills. This position involves a lot of coordination and responding to inquiries, so being able to articulate your thoughts clearly will be crucial in demonstrating your fit for the role.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple priorities in past roles. This will help illustrate your ability to handle the fast-paced environment of the studio.
✨Tip Number 4
Research the company and its creative environment. Understanding their operations and culture can help you tailor your responses and show that you're genuinely interested in contributing to their team.
We think you need these skills to ace Support Administration Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Support Administration Assistant role. Emphasise your organisational skills, attention to detail, and familiarity with digital tools like Asana.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and explains why you are a great fit. Mention specific examples from your past experiences that demonstrate your ability to manage multiple priorities and support fast-paced operations.
Highlight Relevant Skills: In your application, clearly outline your strong admin and communication skills. If you have experience with shared documentation tools like Excel or Google Sheets, be sure to mention this as it is crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this position.
How to prepare for a job interview at ARL Recruitment Ltd
✨Showcase Your Organisational Skills
Since the role requires strong organisational abilities, be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight any tools or methods you used to stay organised.
✨Familiarise Yourself with Asana
If you have experience with Asana or similar planning tools, make sure to mention it during the interview. If not, take some time to learn the basics before your interview, as this will show your initiative and willingness to adapt.
✨Demonstrate Attention to Detail
Prepare to discuss situations where your attention to detail made a difference. You might want to bring up examples where catching small errors led to significant improvements or prevented issues.
✨Ask Insightful Questions
At the end of the interview, ask questions that show your interest in the role and the company. Inquire about the team dynamics, the tools they use, or how success is measured in this position. This demonstrates your enthusiasm and engagement.
