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- Tasks: Be the operational heartbeat of our busy London office, managing daily admin and supporting leadership.
- Company: Join a creative property investment firm that values initiative and teamwork in a vibrant culture.
- Benefits: Enjoy a dynamic work environment with opportunities for personal growth and team events.
- Why this job: Shape office operations while thriving in a fast-paced, supportive atmosphere that values your input.
- Qualifications: 3+ years in an EA or Office Manager role, with strong communication and tech skills required.
- Other info: Ideal for those who love variety and want to make a real impact in a growing company.
The predicted salary is between 36000 - 60000 £ per year.
Job Title: Office Manager
Location: London – On-site
Job Type: Full Time – Permanent
Company Overview
This independent property investment and advisory business blends creativity with commercial insight to deliver high-quality outcomes across real estate sectors. With a sharp focus on execution and client care, the team works collaboratively across investments, leasing, and development. The culture is tight-knit, energetic, and values initiative—offering the right candidate a rare opportunity to shape how the office runs and supports its leadership.
Role Summary
We’re looking for a resourceful and detail-oriented Office Manager to become the operational heartbeat of a busy London office. Supporting the leadership team while overseeing day-to-day administrative and business functions, you’ll bring structure, energy, and calm to a fast-moving environment.
This is an ideal role for someone who thrives on variety, takes ownership, and loves building efficient, people-centred systems. You’ll be as comfortable managing an inbox as you are arranging team offsites, preparing financial documentation, or liaising with marketing partners. The position also plays a central role in company communications, events, and compliance activities.
Key Responsibilities
Leadership & Admin Support
• Manage executive diaries, internal scheduling, travel bookings, and confidential correspondence.
• Provide logistical support across business and personal matters for senior stakeholders.
• Ensure seamless coordination of meetings, agendas, and follow-ups.
Operations & Office Oversight
• Run the day-to-day rhythm of the office, from supplies and contractors to IT and space presentation.
• Keep physical and digital systems organised and current.
• Maintain a welcoming, professional environment that reflects the business’s culture.
Finance Administration
• Coordinate invoices, expenses, reconciliations, and payroll-related documentation.
• Liaise with external accountants on VAT and statutory reporting.
• Track budgets and assist with monthly financial administration.
People & Culture
• Support employee onboarding, HR record keeping, and internal documentation.
• Lead on wellbeing initiatives, seasonal events, and staff communication.
• Track leave, manage internal comms, and champion a positive team atmosphere.
Marketing & Content Coordination
• Prepare property listings, marketing materials, and social media content.
• Maintain and update the website, digital listings, and CRM platforms.
• Help shape the company’s online presence and audience engagement strategy.
Compliance & Risk
• Conduct AML checks and ensure onboarding procedures meet legal standards.
• Maintain the firm’s compliance records and manage updates to internal policies.
What You’ll Bring
- 3+ years in an EA, Office Manager, or business support role—ideally in property, creative industries, or high-growth SMEs.
- Sharp attention to detail and a naturally structured approach to work.
- Strong communication skills and a polished, proactive demeanour.
- Tech confident—fluent with Microsoft Office and comfortable using CRM or marketing tools.
- Discretion, diplomacy, and a sense of humour.
- A calm, adaptable mindset—ready to spin plates and spot what needs doing next.
Office Manager employer: Madison Hive
Contact Detail:
Madison Hive Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarise yourself with the property investment sector. Understanding the nuances of this industry will not only help you in interviews but also demonstrate your genuine interest in the role and the company.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects simultaneously. This is crucial for an Office Manager, as the role requires juggling various responsibilities.
✨Tip Number 3
Network with professionals in the property and creative industries. Attend relevant events or join online forums to connect with others in the field, which can provide insights and potentially lead to referrals.
✨Tip Number 4
Demonstrate your tech-savviness by being prepared to discuss specific tools and software you’ve used in previous roles. Highlighting your proficiency with Microsoft Office and CRM systems will set you apart from other candidates.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management or business support roles. Emphasise your skills in organisation, communication, and any specific tools you've used that relate to the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific responsibilities from the job description that excite you and explain how your background makes you a great fit.
Highlight Relevant Skills: In your application, focus on skills that align with the key responsibilities listed, such as managing executive diaries, coordinating events, and financial administration. Use examples from your past experiences to illustrate these skills.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Office Manager role.
How to prepare for a job interview at Madison Hive
✨Showcase Your Organisational Skills
As an Office Manager, your ability to keep things organised is crucial. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects simultaneously, and highlight any systems you've implemented to improve efficiency.
✨Demonstrate Your Communication Prowess
Strong communication skills are essential for this role. During the interview, share instances where you've effectively communicated with different stakeholders, whether it's managing executive diaries or liaising with external partners. This will show that you can handle the diverse communication needs of the office.
✨Emphasise Your Adaptability
The job requires a calm and adaptable mindset. Prepare to discuss situations where you've had to pivot quickly in response to changing priorities or unexpected challenges. This will demonstrate your ability to thrive in a fast-paced environment.
✨Highlight Your Tech Savviness
Being tech confident is a must for this position. Familiarise yourself with the tools mentioned in the job description, such as Microsoft Office and CRM platforms. Be ready to talk about your experience with these tools and how you've used them to streamline processes in previous roles.
