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- Tasks: Join our Scheduling Team to manage and track maintenance tasks efficiently.
- Company: A dynamic company in Bellshill focused on delivering top-notch maintenance services.
- Benefits: Enjoy a competitive pay rate of £16.88 per hour and a structured work environment.
- Why this job: Perfect for detail-oriented individuals who thrive under pressure and love problem-solving.
- Qualifications: Experience with CAFM systems and strong IT skills are preferred; teamwork is essential.
- Other info: Flexible working hours from Monday to Friday, 8:00am - 5:00pm.
Contract Administrator
Location:
Bellshill, United Kingdom
Job Category:
Other
EU work permit required:
Yes
Job Reference:
2ce4b118fff2
Job Views:
5
Posted:
14.07.2025
Expiry Date:
28.08.2025
Job Description:
Contract Administrator
Location: Bellshill
Hours: Monday to Friday, 8:00am – 5:00pm
Pay Rate: £16.88 per hour
About the Role
We are seeking a detail-oriented and proactive Contract Administrator to join our Scheduling Team in Bellshill. This role involves ensuring the efficient scheduling, tracking, and completion of planned preventative maintenance (PPM) and reactive works, in line with contractual KPIs.
The successful candidate will liaise with Contract Managers, Supervisors, Engineers, and Sub-contractors, maintaining CAFM systems such as SAP, Coupa, or Planon. This position suits someone who thrives on structure, can reprioritise tasks confidently, and make analytical decisions under pressure.
Key Responsibilities
- Schedule PPM works according to contractual KPIs using approved tools and systems.
- Coordinate with Contract Managers and Schedulers to align subcontractor tasks with timelines.
- Utilise CAFM systems to log, assign, and track job statuses.
- Manage purchase orders and ensure timely invoicing and updates.
- Serve as the primary contact for scheduling queries from engineers and subcontractors.
- Analyze maintenance performance to identify trends and suggest improvements.
- Maintain compliance documentation accurately and promptly.
- Perform general administrative tasks as needed.
Qualifications & Experience
- Experience with CAFM systems (SAP, Coupa, Planon) preferred.
- Strong IT skills, especially Excel and Outlook.
- Excellent communication and teamwork skills.
- Ability to multitask, prioritise, and stay calm under pressure.
- Knowledge of health and safety practices.
- Experience in purchasing and supplier management.
- Industry knowledge of M&E is a plus but not essential.
- Customer-focused with a drive to exceed expectations.
- Decisive with analytical thinking skills.
- High attention to detail and effective time management.
- Strong interpersonal skills for relationship building.
- Professional, reliable, and proactive attitude.
Please call 01214508950 or send your CV to apply.
Note: Proof of RTW & qualifications required before processing application.
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Contract administrator (Md/Adm/ML4) employer: PPM Recruitment
Contact Detail:
PPM Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract administrator (Md/Adm/ML4)
✨Tip Number 1
Familiarise yourself with CAFM systems like SAP, Coupa, or Planon. Having a solid understanding of these tools will not only boost your confidence during the interview but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Brush up on your analytical skills by practising how to interpret data and identify trends. Being able to discuss examples of how you've used data to improve processes will set you apart from other candidates.
✨Tip Number 3
Prepare to showcase your communication and teamwork abilities. Think of specific instances where you've successfully collaborated with others or resolved scheduling conflicts, as this role heavily relies on effective coordination.
✨Tip Number 4
Research the company’s values and recent projects. Understanding their focus areas will help you tailor your responses in the interview and show that you're genuinely interested in contributing to their success.
We think you need these skills to ace Contract administrator (Md/Adm/ML4)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially with CAFM systems like SAP, Coupa, or Planon. Emphasise your strong IT skills and any previous roles that required multitasking and prioritisation.
Craft a Compelling Cover Letter: Write a cover letter that showcases your attention to detail and proactive attitude. Mention specific examples of how you've successfully managed scheduling or administrative tasks in the past.
Highlight Key Skills: In your application, focus on key skills mentioned in the job description, such as communication, teamwork, and analytical thinking. Use bullet points for clarity and impact.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail.
How to prepare for a job interview at PPM Recruitment
✨Know Your CAFM Systems
Familiarise yourself with the CAFM systems mentioned in the job description, such as SAP, Coupa, or Planon. Be prepared to discuss your experience with these tools and how you've used them to manage scheduling and maintenance tasks effectively.
✨Demonstrate Your Analytical Skills
Since the role requires analytical decision-making, think of examples from your past experiences where you identified trends or suggested improvements based on data analysis. This will show your ability to make informed decisions under pressure.
✨Highlight Your Communication Skills
As a Contract Administrator, you'll be liaising with various stakeholders. Prepare to discuss how you've successfully communicated with team members, subcontractors, and managers in previous roles, showcasing your teamwork and interpersonal skills.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your ability to prioritise tasks and manage multiple responsibilities. Think about how you would handle scheduling conflicts or urgent requests while maintaining compliance with contractual KPIs.
