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- Tasks: Support C-suite executives with scheduling, travel, and project coordination.
- Company: Join APCOA, Europe's largest parking and mobility services provider, pioneering urban mobility solutions.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be part of a transformative journey in a fast-paced, innovative company shaping the future of mobility.
- Qualifications: 5+ years as an Executive Assistant; strong organisational and communication skills required.
- Other info: APCOA values diversity and encourages applicants from all backgrounds.
The predicted salary is between 36000 - 60000 £ per year.
Company Description
Speed. Scale. Simplification.
This is our philosophy. This is our momentum. This is your opportunity.
At APCOA, we are not just managing parking spaces – we’re pioneering the future of urban mobility and smart city solutions. With a presence in 12 countries, over 12,000 locations, and more than 50 years of operational leadership, we are Europe’s largest parking and mobility services provider.
And now, we’re entering a bold new chapter.
With the launch of our newly formed Group HQ in West London, we are transforming from a collection of high-performing local business units into a truly enterprise-led, future-fit organisation — one that retains its entrepreneurial spirit while unlocking the power of scale.
Job Description
The Executive Assistant will provide high-level administrative support to C-suite executives in a fast-paced parking company, ensuring seamless management of schedules, travel, and communication. This role involves coordinating meetings, handling confidential information, and assisting with key projects to drive operational efficiency and support business growth.
Key Responsibilities
- Provide comprehensive administrative support to C-suite executives, including calendar management, meeting coordination, and travel arrangements.
- Organize and manage executive meetings, events, and special projects across departments, ensuring deadlines and deliverables are met.
- Serve as a communication liaison, handling correspondence, stakeholder relations, and maintaining confidentiality.
- Manage expense reports, office budgets, and ensure the efficient processing of invoices and financial records.
- Support operational efficiency through document preparation, filing, and assisting in streamlining business processes.
Qualifications
Experience
- Minimum of 5 years of experience in an Executive Assistant or administrative role supporting senior leadership in a corporate environment.
- Exceptional organizational and time-management skills with the ability to prioritize tasks effectively
- Strong communication skills, both written and verbal, with a professional demeanor.
- Advanced proficiency with office software (Microsoft Office Suite, Google Workspace, and project management tools).
- Ability to handle confidential and sensitive information with discretion.
- Strong attention to detail and problem-solving skills.
Personal Attributes
- Proactive, resourceful, and solution-oriented.
- High level of professionalism and ability to work independently.
- Flexible and adaptable to changing priorities in a fast-paced environment.
Education
- A bachelor\’s degree in business, management, or a related field is preferred but not required.
Additional Information
At APCOA, we see beyond the parking space. We see a world where mobility is intelligent, sustainable, and seamlessly integrated into daily life.
Our new Group HQ is more than a physical space — it’s the heartbeat of a new enterprise, where high-impact leaders shape the future.
If you’re ready to apply your expertise to meaningful challenges and help transform an industry —join APCOA Group HQ. Let’s build what’s next.
APCOA Group HQ is an equal opportunity employer. We welcome and encourage applicants from all backgrounds to apply.
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Executive Assistant to C-suite employer: Paradies Lagardère - Retail
Contact Detail:
Paradies Lagardère - Retail Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to C-suite
✨Tip Number 1
Familiarise yourself with the company’s philosophy and recent developments. Understanding APCOA's focus on urban mobility and smart city solutions will help you align your conversation during interviews with their vision.
✨Tip Number 2
Network with current or former employees of APCOA, especially those in administrative roles. They can provide insights into the company culture and expectations for the Executive Assistant position, which can be invaluable during your application process.
✨Tip Number 3
Prepare to discuss specific examples from your past experience that demonstrate your organisational skills and ability to manage multiple priorities. This role requires a proactive approach, so showcasing your problem-solving abilities will set you apart.
✨Tip Number 4
Research the tools and software mentioned in the job description, such as Microsoft Office Suite and Google Workspace. Being able to speak confidently about your proficiency with these tools will show that you're ready to hit the ground running.
We think you need these skills to ace Executive Assistant to C-suite
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant. Focus on your organisational skills, time management, and any specific software proficiency that aligns with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of APCOA's mission and how your skills can contribute to their goals. Mention your experience in supporting senior leadership and your ability to handle confidential information.
Highlight Key Achievements: In your application, include specific examples of how you've improved operational efficiency or supported high-level executives in previous roles. Quantify your achievements where possible to demonstrate your impact.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at Paradies Lagardère - Retail
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage schedules and coordinate meetings is crucial. Be prepared to discuss specific examples of how you've successfully organised complex calendars or events in the past.
✨Demonstrate Discretion and Professionalism
Handling confidential information is a key part of this role. During the interview, highlight your experience with sensitive data and how you maintain confidentiality while communicating with stakeholders.
✨Familiarise Yourself with the Company
Research APCOA and its mission in urban mobility. Understanding their philosophy and recent developments will allow you to tailor your responses and show genuine interest in the company’s future.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you had to prioritise tasks under pressure or resolve conflicts, and be ready to share those experiences.
