Project Support Assistant in Didcot

Project Support Assistant in Didcot

Didcot Full-Time 29923 - 31418 £ / year (est.) No home office possible
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At a Glance

  • Tasks: Support project management and administrative tasks for the Voluntary Exit Scheme and HR projects.
  • Company: Join STFC, a leading research organisation making impactful discoveries in science and technology.
  • Benefits: Enjoy 30 days annual leave, flexible hours, a great pension scheme, and social activities.
  • Why this job: Be part of a dynamic team, learn from experts, and contribute to meaningful projects.
  • Qualifications: Experience in admin roles, strong communication skills, and excellent organisational abilities required.
  • Other info: Confidentiality is crucial; handle sensitive information with discretion.

The predicted salary is between 29923 - 31418 £ per year.

Project Support Assistant

Salary: £29,923 – £31,418 per annum

Hours: Full-time

Contract type: Fixed-term (12 months contract)

Location: Science and Technology Facilities Council, Rutherford Appleton Laboratory, Harwell, Oxfordshire OX11 0DE (we are happy to discuss the possibility of hybrid working with applicants)

Together, our scientists, technologists, engineers and business support team explore the unknown and turn what they find into work that changes the world around us. Whether its sending probes into space or finding new ways to treat cancer, everyone here plays a vital role in making a positive difference to society.

Come and discover how much you can achieve when youre surrounded by world-leading experts, encouraged to constantly learn and empowered to explore your curiosity.

Purpose of the Role

Working closely with the STFC VES Project Support team, this role will provide administrative and project management support to the Project Leads and HR Senior Business Partnering Team, primarily assisting with the Voluntary Exit Scheme, while also supporting other HR tasks as required. This role will help ensure smooth project execution, efficient stakeholder engagement and effective risk management. The role is busy and varied, with key activities required so organisational and prioritisation skills are essential.

Key Responsibilities

Project Coordination and Support

  • Assist in the tracking and maintenance of project plans for the VE Scheme and other HR-led projects, as appropriate.
  • Monitor progress against key milestones, escalating risks and delays to the VE Project Support Team.
  • Support the coordination of those responsible for key tasks to ensure timely delivery.
  • Prioritise workloads and meet deadlines as required.

Administrative Support

  • Schedule and coordinate meetings etc related to the VE Scheme and other HR activities, as appropriate.
  • Maintain accurate records, meeting minutes and action logs to ensure accountability and delivery.
  • Manage documentation, correspondences and data tracking ensuring we remain compliant at all times.
  • Assist in preparing staff communications, briefing papers and guidance materials.
  • Handle and manage confidential data.

Stakeholder Engagement and Communication

  • Facilitate timely responses to employee queries, ensuring clarity and consistency in communications.
  • Maintain VE shared mailbox, ensuring employee queries are dealt with in a timely manner and escalate to appropriate person / team if necessary.
  • Build positive relationships with colleagues and liaising with other external organisations as appropriate.

Risk and Issue Management

Identify potential risks and bottlenecks, ensuring they are escalated to the Project Leads and HR Senior Business Partners and addressed proactively.

Maintain a risk register, ensuring ongoing risk assessment and mitigation.

Support post-implementation reviews, capturing lessons learnings and best practices for future initiatives through a Continuous Improvement Lens.

Person Specification

Experience in an administrative and customer-focused role.

Good written communication skills and attention to detail. Ability to construct grammatical and clear emails, meeting notes and draft simple reports, producing clear and accurate work.

Excellent verbal communication and interpersonal skills.

Proven track record of working within a busy team and in challenging situations.

Proactive and customer focused, with a can do attitude.

Excellent organisational skills.

Well-motivated and capable at times of working under pressure.

Discreet and diplomatic.

Additional Information

  • Due to the sensitivity nature of the VE Scheme and other EB projects, the role requires the strictest level of confidentiality.
  • The postholder must handle all information with the highest discretion and in accordance with HR policies.
  • Any breach of confidentiality will be considered a serious disciplinary matter.

We ask some of the biggest questions in the universe, to answer some of the biggest challenges in the world. Whatever our role, we have the freedom to explore, learn and connect, as part of a community that loves to share knowledge and support one another.

As one of Europes largest research organisations, this is a place where theres always something new to learn about the world around us, about your career, but most of all, about yourself. Join us and discover whats possible.

STFC values their employees by offering a benefits package designed to provide an excellent work/life balance including 30 days annual leave, 10.5 public and privilege holidays, flexible working hours, exceptional average salary pension scheme, social and sporting activities and societies and a subsidised restaurant.

Project Support Assistant in Didcot employer: Science and Technology Facilities Council (STFC)

At the Science and Technology Facilities Council, we pride ourselves on being an exceptional employer, offering a dynamic work environment at the Rutherford Appleton Laboratory in Didcot. Our commitment to employee growth is reflected in our comprehensive benefits package, which includes 30 days of annual leave, flexible working hours, and opportunities for continuous learning alongside world-leading experts. Join us to make a meaningful impact while enjoying a supportive culture that values collaboration and innovation.
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Contact Detail:

Science and Technology Facilities Council (STFC) Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Project Support Assistant in Didcot

✨Tip Number 1

Familiarise yourself with the Science and Technology Facilities Council (STFC) and their projects. Understanding their mission and recent initiatives will help you engage in meaningful conversations during interviews and demonstrate your genuine interest in the role.

✨Tip Number 2

Network with current or former employees of STFC, especially those in project support or HR roles. They can provide valuable insights into the company culture and expectations, which can be beneficial when preparing for your interview.

✨Tip Number 3

Highlight your organisational and prioritisation skills in any discussions. Given the busy nature of the role, showcasing examples from your past experiences where you successfully managed multiple tasks or projects will set you apart.

✨Tip Number 4

Prepare to discuss how you handle confidential information and sensitive situations. Given the nature of the Voluntary Exit Scheme, demonstrating your understanding of confidentiality and discretion will be crucial in the selection process.

We think you need these skills to ace Project Support Assistant in Didcot

Project Management
Organisational Skills
Attention to Detail
Written Communication Skills
Verbal Communication Skills
Interpersonal Skills
Customer Service Orientation
Time Management
Risk Management
Confidentiality and Discretion
Proactive Problem-Solving
Meeting Coordination
Data Management
Stakeholder Engagement

Some tips for your application 🫡

Tailor Your CV: Make sure your CV highlights relevant experience in administrative and project support roles. Emphasise skills such as organisation, communication, and attention to detail, which are crucial for the Project Support Assistant position.

Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the key responsibilities outlined in the job description. Mention your experience with project coordination, stakeholder engagement, and risk management, and explain how these experiences make you a great fit for the role.

Showcase Your Communication Skills: Since good written communication is essential for this role, ensure that your application materials are free from grammatical errors and clearly structured. Use concise language and bullet points where appropriate to enhance readability.

Highlight Confidentiality Awareness: Given the sensitive nature of the Voluntary Exit Scheme, mention any previous experience handling confidential information. This will demonstrate your understanding of the importance of discretion and compliance with HR policies.

How to prepare for a job interview at Science and Technology Facilities Council (STFC)

✨Showcase Your Organisational Skills

As a Project Support Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Be prepared to discuss specific examples from your past experiences where you successfully prioritised workloads and met deadlines.

✨Communicate Clearly and Effectively

Good written and verbal communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've handled communications in previous roles, especially in a customer-focused environment.

✨Demonstrate Discretion and Diplomacy

Given the sensitive nature of the Voluntary Exit Scheme, it's crucial to convey your understanding of confidentiality. Prepare to discuss how you've managed confidential information in the past and why discretion is important in a professional setting.

✨Be Proactive and Solution-Oriented

The role requires a proactive approach to identifying risks and issues. Think of instances where you've taken initiative to solve problems or improve processes, and be ready to share these during your interview to highlight your can-do attitude.

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