Contracts and Compliance Coordinator - Chelmsford

Contracts and Compliance Coordinator – Chelmsford

Job Introduction

We’re looking for an experienced and highly organised Contracts and Compliance Coordinator to play a key role in the administration and oversight of business contracts and subcontracts.

Working across multiple stakeholders, you’ll ensure contracts progress efficiently through internal approval processes while supporting compliance tracking, risk identification, and project coordination. This role requires someone with a strong background in contract and project management, exceptional attention to detail, and the confidence to liaise with both operational teams and senior leaders to drive timely, compliant contract execution.

This is a full-time, fixed-term position for one year, offered on a hybrid basis with flexibility to balance time between our County Hall office in Chelmsford, Essex and remote working to suit individual and service needs.

Main Responsibility

• Lead on the administration of business contracts and subcontracts, ensuring they follow internal governance processes and regulatory standards
• Coordinate and track contract progress across multiple stakeholders, managing time-sensitive approvals and documentation with minimal oversight
• Maintain robust records and audit trails in line with compliance and data protection standards (e.g. GDPR, NHS DSPT)
• Proactively identify and escalate potential risks, delays, or non-compliance issues to the appropriate senior leads
• Monitor contract expirations and initiate timely reviews, renewals, or exit processes where required
• Liaise confidently with senior colleagues, legal, finance, and operational teams to ensure contract terms are adhered to and key deadlines are met
• Produce contract performance reports, summaries, and updates for senior management and transformation leads
• Support governance around service retenders, including managing documentation, meeting actions, and bid coordination

Please see the attached job description for a full list of job responsibilities.

The Ideal Candidate

We’re looking for a proactive and detail-focused professional with a strong background in contract and project management , ideally within a regulated or healthcare setting.

You’ll bring:

• Significant experience in contract administration, business support or senior administrative role.
• Proven ability to manage and coordinate projects or contractual workstreams , with multiple stakeholders and deadlines
• Strong organisational skills , with the ability to juggle competing priorities while maintaining accurate, audit-ready records
• Excellent written and verbal communication skills , with confidence in engaging senior stakeholders
• A clear understanding of contract lifecycle management , governance, and regulatory compliance
• Working knowledge of data protection requirements (e.g. GDPR, NHS DSPT) and how they apply in contract handling

Desirable:

• Experience within the NHS, healthcare, or wider public sector environment
• Familiarity with governance frameworks and reporting tools used for contract performance and assurance
• Experience supporting or coordinating procurement, retender, or bid processes

Please see the attached job description for a full person specification.

Package Description

As a Contracts and Compliance Coordinator, you’ll be part of our valued team based at Seax House, County Hall, Chelmsford.

You will feel valued as a Contracts and Compliance Coordinator within HCRG Care Group, receiving access to exclusive rewards and benefits including:

• A salary of £40,000 – £45,000 (depending on experience) with access to our group pension
• Free tea, coffee and milk at your base location
• Membership of My Reward Hub, giving you access to discounts on every day purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you
• Access to your wages as you earn them to help cover life’s emergencies and avoid overdraft fees or high interest rates
• Online and face to face help with your mental and physical wellbeing – from healthy recipes and activity challenges through to post trauma support, legal, debt and life management help, as well career coaching and counselling
• Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our ‘Outstanding’ learning and development team, The Learning Enterprise
• An open, just culture where you’re encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care – backed up by at least £100,000 of ringfenced innovation funding each year

About the Company

We change lives by transforming health and care.Established in 2006, we are one of the UK\’s leading independent providers of community health and care services, working with health and care commissioners and communities to transform services with a focus on experience, efficiency and improved outcomes. We deliver and transform adult and children community health services, primary care services including urgent care, sexual health, dermatology and MSK services as well as adult social care and wellbeing services. Across England, we support communities of many millions and directly help more than half a million people each year – guided by our simple values: we care, we think, we do.We\’re committed to equal opportunities and welcome applications from a broad, diverse range of people who want to join our team. We’re a Disability Confident Committed company, so we work to provide facilities, work environment adjustments and technical solutions to be as inclusive of everyone.While it doesn’t happen often, sometimes a role is very popular, and we’ll need to close it earlier than the date we’ve shown here. If you’re keen to join our team, we’d love to hear from you so please apply as soon as you can.As you’d expect, safeguarding and protecting the children, young people and vulnerable adults that we work with is of the utmost importance so we have policies and procedures in place to promote safeguarding and safer working practices and everyone who joins the team is subject to a safer recruitment process, including the disclosure of criminal records and vetting checks.Finally, we need to let you know that the company you’ll work for is part of HCRG Care Group Holdings Limited and by applying for this job we’ll need to process and hold information about you. If you would like to know a little more about how we use your information, please see our website\’s privacy policy.