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- Tasks: Assist with event logistics, manage guest lists, and support the Alumni Relations Team.
- Company: Join a prestigious postgraduate institution dedicated to alumni engagement and community building.
- Benefits: Enjoy a hybrid work model with flexible hours and opportunities for professional growth.
- Why this job: Be part of exciting events that connect alumni and make a real impact in the community.
- Qualifications: Previous event planning experience and strong organisational skills are essential.
- Other info: Position starts immediately and runs until October 2025, with potential for future opportunities.
The predicted salary is between 30000 - 42000 £ per year.
Prospectus is delighted to support a prestigious postgraduate institution in recruiting a temporary Alumni Events Assistant. This full-time (35 hours/week) hybrid role requires three days per week onsite in Battersea, moving to South Kensington from September. Some early evening and occasional weekend work may be required. The position is set to begin as soon as possible and will run until the end of October 2025. Supporting the Advancement and Alumni Relations Team, you will assist with event logistics, invitation lists, RSVPs, data entry (Raiser’s Edge), and general administrative tasks. On event days, responsibilities include managing a welcome desk, greeting guests, ordering name badges, and distributing branded materials. The ideal candidate will have previous experience in event planning, delivery, and execution, ideally within fundraising, alumni relations, or higher education. Strong organisational and communication skills are essential, along with experience in database management. Proficiency in Microsoft Office is required, and prior use of Raiser’s Edge is advantageous. The role is due to start immediately, so candidates must be available to begin right away or have no more than one week’s notice. …
Alumni Events Assistant employer: PROSPECTUS-4
Contact Detail:
PROSPECTUS-4 Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Alumni Events Assistant
✨Tip Number 1
Network with alumni and professionals in the higher education sector. Attend events or webinars related to alumni relations and event planning to make connections that could lead to job opportunities.
✨Tip Number 2
Familiarise yourself with Raiser’s Edge and other database management tools. Consider taking a short online course or tutorial to boost your confidence and demonstrate your commitment to learning.
✨Tip Number 3
Showcase your organisational skills by volunteering for local events or community projects. This hands-on experience will not only enhance your CV but also provide you with practical examples to discuss during interviews.
✨Tip Number 4
Prepare for potential interview questions by researching common challenges faced in alumni events. Think about how you would handle these situations and be ready to share your ideas on improving event logistics.
We think you need these skills to ace Alumni Events Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event planning and administration. Emphasise any previous roles in fundraising, alumni relations, or higher education to align with the job requirements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational and communication skills. Mention specific examples of past events you’ve assisted with and how you contributed to their success.
Highlight Technical Skills: Since proficiency in Microsoft Office and experience with Raiser’s Edge are important, be sure to mention these skills prominently in your application. Provide examples of how you've used these tools in previous roles.
Show Enthusiasm for the Role: In your application, express your excitement about the opportunity to work with the Advancement and Alumni Relations Team. Highlight your willingness to work flexible hours, including evenings and weekends, as required.
How to prepare for a job interview at PROSPECTUS-4
✨Showcase Your Event Planning Experience
Make sure to highlight any previous experience you have in event planning, especially within fundraising or alumni relations. Be prepared to discuss specific events you've worked on and your role in their success.
✨Demonstrate Strong Organisational Skills
Since the role requires excellent organisational skills, come prepared with examples of how you've managed multiple tasks or projects simultaneously. This could include managing guest lists, coordinating logistics, or handling data entry efficiently.
✨Familiarise Yourself with Raiser’s Edge
If you have experience with Raiser’s Edge, be ready to discuss it in detail. If not, do some research on the software and its functionalities, as this will show your willingness to learn and adapt quickly.
✨Prepare for Questions on Communication Skills
As communication is key in this role, think about times when you've effectively communicated with guests or team members. Prepare to share examples that demonstrate your ability to greet guests warmly and manage a welcome desk smoothly.
