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- Tasks: Support daily operations, event planning, HR management, and IT support.
- Company: Join a successful global professional services group with a supportive team culture.
- Benefits: Enjoy a hybrid work model, competitive salary, and opportunities for progression.
- Why this job: Be part of a dynamic team that values growth, collaboration, and impactful work.
- Qualifications: Ideal for graduates with strong admin skills; PowerPoint or Salesforce experience preferred.
- Other info: Salary ranges from £35,000 to £40,000, with flexible options for the right candidate.
The predicted salary is between 28000 - 42000 £ per year.
A very successful and growing executive mentoring group with a global presence is looking for an Operations Executive to join their Operations team.
They are a hardworking team of people within a supportive and inspiring environmnent and there is huge scope for progression.
This is a varied role working across different areas of the business:
1. Operations & Administration
- Provide daily operational support to the Operations team including the COO, Operations Director and Operations Executive
- Prepare materials for meetings (research briefs, reports, presentations, board packs).
- Track and maintain documentation for operational processes.
- Manage company subscriptions and ensure efficiency and value for money.
2. Event Planning & Logistics
- Support planning and execution of internal and external events, including logistics, supplier engagement, and communications.
- Coordinate logistics for the Annual Meetings (hotel, travel, dietary needs, app updates).
- Work closely with the Operations Executive across all events to support on logistics management, communication to attendees, preparation of powerpoints for Team engagements
- Internal meetings; support in the preparation of Partner and team meetings, including preparing documents, agendas, taking minutes and monitoring follow ups from meetings
3. Human Resources / People Management
- Manage and maintain the HR portal; ensure timely updates of policies and documentation.
- Coordinate onboarding/offboarding: set up emails, arrange IT, complete onboarding forms, help arrange induction process
- Support bi-annual performance review cycles ensuring meetings are scheduled
- Work with external providers on employee benefits.
4. IT Support
5. Legal & Compliance
8. Marketing, Website & SEO
This role would suit a graduate with strong administrative skills including PowerPoint or/and Salesforce although flexible for the right candidate.
Salary £35,000- £43,000 and it is a hybrid role working 3 days in the office, 2 days from home.
Operations Assistant employer: TalentYard Ltd
Contact Detail:
TalentYard Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Assistant
✨Tip Number 1
Familiarise yourself with the company's operations and values. Research their recent projects and initiatives to understand their approach and how you can contribute. This knowledge will help you stand out during any discussions.
✨Tip Number 2
Network with current or former employees on platforms like LinkedIn. Engaging with them can provide insights into the company culture and the specific skills they value, which can be beneficial when discussing your fit for the role.
✨Tip Number 3
Prepare to discuss your experience with event planning and administration. Think of specific examples where you've successfully managed logistics or supported a team, as these are key aspects of the Operations Assistant role.
✨Tip Number 4
Showcase your proficiency in tools like PowerPoint and Salesforce during conversations. If you have any relevant certifications or completed courses, mention them to demonstrate your commitment to developing the necessary skills for the job.
We think you need these skills to ace Operations Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Operations Assistant role. Emphasise your administrative skills, event planning experience, and any familiarity with tools like PowerPoint or Salesforce.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific aspects of the job description that excite you and how your background makes you a great fit for the team.
Highlight Relevant Experience: In your application, focus on experiences that demonstrate your ability to manage operations, support event planning, and handle HR tasks. Use concrete examples to illustrate your contributions in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Operations Assistant.
How to prepare for a job interview at TalentYard Ltd
✨Showcase Your Organisational Skills
As an Operations Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised events or managed documentation, highlighting your attention to detail and time management skills.
✨Familiarise Yourself with the Company
Research the professional services group thoroughly before the interview. Understand their operations, values, and recent projects. This will not only help you answer questions more effectively but also show your genuine interest in the role and the company.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle various situations. Think of scenarios related to event planning, HR processes, or IT support, and be ready to discuss how you would approach these challenges.
✨Demonstrate Your Tech Savviness
Since the role involves using tools like PowerPoint and potentially Salesforce, be prepared to discuss your proficiency with these applications. If possible, bring examples of presentations you've created or describe how you've used technology to improve operational efficiency.
