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- Tasks: Join us as a Secretary/Receptionist, handling diverse admin tasks and being the friendly face of our office.
- Company: Work for a Top 50+50 Accountancy Practice in Bideford, known for its supportive culture.
- Benefits: Enjoy a competitive salary, flexible benefits, and generous holiday leave that increases with service.
- Why this job: Experience a dynamic role where no two days are the same, perfect for those who thrive in busy environments.
- Qualifications: Must have excellent communication skills and experience in a client-facing reception or admin role.
- Other info: Opportunity for annual salary reviews and access to health and rewards schemes.
The predicted salary is between 25000 - 28000 £ per year.
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Secretary/Receptionist – £25k – £28,000 D.O.E. Bideford – Full Time – 36.25 Hours per week.
- 36.25 hours per week / 5 days per week including the requirement to work Saturday mornings.
- 20 days’ annual leave plus bank holidays increasing to 25 days’ annual leave after three years’ service.
- Opportunity to carry over 1 week’s holiday into the following holiday year.
- Annual salary review.
- Death in service 3 x annual salary.
- Access to Westfield Rewards and Health scheme.
- 24-hour external Employee Assistance Programme helpline.
- Flexible benefits including Buy and Sell holiday, Cycle to Work, Payroll Charity
To work for a Top 50+50 Accountancy Practice, you will enjoy a busy and varied role, where no 2 days are the same.
Main Duties
- Providing ad hoc accounts administration and secretarial support reporting to the Partners and Managers of the office.
- Audio and copy typing, photocopying/binding documents, and scanning and handling incoming and/or outgoing correspondence into the Document Management System
- Key Holder – Open office daily and ensure all Meeting Rooms and Reception are prepared for all Meetings and Visitors as per the diary
- 1st point of contact both in Reception to meet and greet all Visitors and Contractors, answering all incoming calls, taking messages and transferring to the right department/person, or passing on messages
- Responsible for all daily outgoing and incoming post
- Entering information and collating Data for internal reports
Skills
- Warm and Engaging personality as 1st point of contact for the company
- Proficient with MS Word, Excel and Outlook
- Ability to Multi Task in order to meet deadlines and adapt to any situation by using own initiative
- To have worked in similar industry or busy Client Facing Reception/Administration role
- Excellent Oral and Written communication
To achieve the higher salary, you will need to demonstrate your skill and experience for this role
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Secretary/Receptionist employer: Weise Employment
Contact Detail:
Weise Employment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary/Receptionist
✨Tip Number 1
Familiarise yourself with the company culture and values of the accountancy practice. This will help you tailor your approach during any interviews or informal chats, showing that you’re not just a fit for the role but also for the team.
✨Tip Number 2
Practice your communication skills, especially in a client-facing context. Since you'll be the first point of contact, demonstrating a warm and engaging personality can set you apart from other candidates.
✨Tip Number 3
Brush up on your MS Office skills, particularly Word, Excel, and Outlook. Being proficient in these tools is crucial for the role, and showcasing your ability to use them effectively can give you an edge.
✨Tip Number 4
Prepare examples from your past experience that highlight your multitasking abilities and initiative. Be ready to discuss how you've successfully managed similar responsibilities in previous roles.
We think you need these skills to ace Secretary/Receptionist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in secretarial and reception roles. Emphasise your proficiency with MS Word, Excel, and Outlook, as well as any previous client-facing experience.
Craft a Compelling Cover Letter: Write a cover letter that showcases your warm and engaging personality. Mention specific examples of how you've successfully managed multiple tasks in a busy environment and your ability to adapt to different situations.
Highlight Key Skills: In your application, clearly outline your excellent oral and written communication skills. Provide examples of how you've effectively communicated with clients or colleagues in past roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Weise Employment
✨Show Your Warm Personality
As the first point of contact, it's crucial to demonstrate a warm and engaging personality during the interview. Practice your greeting and ensure you come across as friendly and approachable, as this will reflect how you would interact with visitors and clients.
✨Highlight Your Multi-Tasking Skills
In a busy role like this, multi-tasking is key. Be prepared to discuss specific examples from your past experiences where you've successfully managed multiple tasks at once, especially in a client-facing environment.
✨Demonstrate Proficiency in Relevant Software
Since proficiency in MS Word, Excel, and Outlook is essential, be ready to talk about your experience with these tools. You might even want to mention any specific projects or tasks where you used these applications effectively.
✨Prepare for Common Receptionist Scenarios
Think about common situations you might face as a receptionist, such as handling difficult calls or managing visitor inquiries. Prepare responses that showcase your problem-solving skills and ability to remain calm under pressure.
