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For Companies At a Glance
- Tasks: Join our team as an Administrator, handling documentation and supporting project management.
- Company: Gentech Recruitment partners with a dynamic company in Newtownabbey, focused on service excellence.
- Benefits: Enjoy perks like medical aid, health checks, and long service awards.
- Why this job: Be part of a supportive culture where your organisational skills make a real impact.
- Qualifications: 2 years admin experience required; proficiency in Microsoft Office is a must.
- Other info: Flexible working hours and opportunities to grow within a varied portfolio.
The predicted salary is between 24000 - 36000 £ per year.
Administrator
Newtownabbey
Permanent + Benefits
Monday – Thursday 8am-5pm Friday 8am-3pm
Gentech Recruitment are delighted to be partnering with our client based in Newtownabbey who are recruiting an experienced Administrator to join their team.
Key Responsibilities
- Review and prepare documentation for uploading to our document control, project management, and/or field reporting systems
- Process site attendance requests received internally, and from clients
- Issue required checklists and documents internally or to client ensuring they are completed and returned in a timely manner
- Process completed reports and documents received internally or from clients
- Attend department meetings, record meeting minutes and distribute accordingly
- General administrative duties
- Any other duties deemed necessary by Management
Essential Criteria:
- Minimum 2 years experience in an administrative role within a service or maintenance company completing similar duties
- Ability to work systematically in document management and control
- Ability to manage priorities of multiple tasks to meet relevant deadlines
- Flexibility to work with a varied portfolio of work
- Computer literate and proficient in using the Microsoft Office suite of products
- Good verbal communication skills in person, via video meetings, and over the phone
- Proficient written communication skills with attention to detail
- Good interpersonal skills both internally with colleagues and externally to clients
- Agility in reporting to multiple managers with differing administration requirements
Desirable Criteria:
- Experience with data entry, retrieval, and reporting
- Working knowledge of Viewpoint for Projects (4P) CDE
- Working knowledge of Field View
Please contact Gemma Dunlop on or email
Skills:
Administrator Data Entry Document Control Computer Literate
Benefits:
Parking Medical Aid / Health Care Group Life Assurance Health Checks Flu Vaccine Long Service Awards
Administrator employer: Gen Tech Recruitment
Contact Detail:
Gen Tech Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Familiarise yourself with document management systems, as this role heavily involves processing and uploading documentation. If you have experience with specific software like Viewpoint for Projects or Field View, be sure to highlight that in your discussions.
✨Tip Number 2
Demonstrate your ability to manage multiple tasks effectively. Prepare examples from your previous roles where you successfully prioritised tasks and met deadlines, as this will show your potential employer that you can handle the varied portfolio of work.
✨Tip Number 3
Brush up on your verbal and written communication skills. Since the role requires good interpersonal skills, practice articulating your thoughts clearly and concisely, especially in a team setting or during meetings.
✨Tip Number 4
Be prepared to discuss your flexibility and adaptability in previous roles. The job description mentions working with multiple managers, so having examples ready of how you've successfully navigated differing requirements will set you apart.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in administrative roles, particularly within service or maintenance companies. Emphasise your skills in document management and control, as well as your proficiency with Microsoft Office.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Use examples from your past experience to demonstrate how you meet the essential criteria, such as managing multiple tasks and effective communication.
Highlight Relevant Skills: In your application, clearly outline your computer literacy and any experience with data entry, retrieval, and reporting. If you have knowledge of specific tools like Viewpoint for Projects or Field View, make sure to mention these as they are desirable criteria.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. Attention to detail is crucial for this role, so ensure your application reflects that quality.
How to prepare for a job interview at Gen Tech Recruitment
✨Showcase Your Experience
Make sure to highlight your previous administrative experience, especially in service or maintenance companies. Be ready to discuss specific tasks you've handled that align with the responsibilities listed in the job description.
✨Demonstrate Organisational Skills
Since the role requires managing multiple tasks and deadlines, prepare examples of how you've successfully prioritised and organised your workload in past positions. This will show your ability to handle the varied portfolio of work.
✨Communicate Clearly
Good verbal and written communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, and be prepared to demonstrate your attention to detail in written communication during the interview.
✨Familiarise Yourself with Relevant Software
If you have experience with Microsoft Office or any specific software mentioned, like Viewpoint for Projects or Field View, be ready to discuss your proficiency. If you're not familiar with them, consider doing a bit of research to understand their functionalities.
