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- Tasks: Support our CEO by managing diaries, communications, and priorities in a dynamic environment.
- Company: Join a growing scale-up focused on turning nature and climate data into actionable insights.
- Benefits: Enjoy flexible working hours, competitive salary, and a supportive team culture.
- Why this job: Be part of a purpose-driven team that values creativity, autonomy, and collaboration.
- Qualifications: Experience supporting C-level executives in fast-paced settings; strong organisational and communication skills required.
- Other info: Diversity and inclusion are at the heart of our recruitment process; all backgrounds are welcome.
The predicted salary is between 28800 - 43200 £ per year.
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Location: Edinburgh, Scotland (Hybrid/Flexible Working Options Available)
Do you have the organisation, proactivity, and adaptability to support our CEO in a fast-paced, purpose-driven environment? Can you efficiently manage diaries, communications, and priorities while liaising with key stakeholders?
We are looking for a proactive and highly organized Personal Assistant to provide strategic and administrative support to our CEO, with occasional support for other C-level leaders. You will manage the CEOs diary, communications, and priorities, serving as a vital liaison with internal and external stakeholders to keep operations running smoothly.
The opportunity:
Our Client helps organisations turn nature and climate data into decision-ready insight. As a growing scale-up, they are building a team of people who value creativity, autonomy, and collaboration, and want their work to mean more.
As they continue to scale, they are looking for a highly organised, proactive, and adaptable Personal Assistant (PA) to provide strategic and administrative support to our CEO and occasional support for other C Level executives.
This role is ideal for a resourceful and highly dependable PA who thrives in a dynamic, purpose-driven environment. You will play a key role in enabling our CEO to operate efficiently by helping manage their diary (both work and personal), communications, and priorities, while also acting as a liaison between them and key internal and external stakeholders.
Some of what you\’ll do:
You will take a proactive role in managing the diaries of our CEO and COO, carefully scheduling meetings and prioritizing a complex array of daily activities and competing demands. You will coordinate critical events board meetings, investor calls, team offsites, and high-profile speaking engagements with meticulous attention to detail.
Your responsibility extends to managing travel logistics, both business and occasional personal, ensuring seamless arrangements. You will assist in managing inboxes and high-level correspondence, preparing meeting agendas, capturing minutes, and diligently following up on action points.
On occasion, you will manage errands and ad hoc tasks, supporting both the personal and professional commitments of our leadership.
Draft and manage emails, reports, and presentations for the CEO and COO. Act as the first point of contact for key stakeholders with discretion and professionalism.
Support special projects (e.g., sustainability reporting, pitch decks, launches) and daily admin. Partner with cross-functional teams to streamline operations.
Assist with team events and cultural initiatives; be a go-to for day-to-day operational needs that keep the team connected and running smoothly.
Who you are:
- Demonstrated experience supporting C-level executives within dynamic, fast-paced environments such as start ups.
- Exceptional organisational prowess and mastery of time management, enabling seamless navigation of complex, competing priorities.
- Adept communicator, both written and verbal, with the clarity and precision to convey information effectively.
- Trusted to handle sensitive and confidential matters with the utmost discretion.
- Technologically fluent, comfortable leveraging digital tools to enhance efficiency and collaboration.
- Maintains composure under pressure, exercising independent judgement to adapt to shifting demands.
- Unwavering commitment to confidentiality and professionalism in every aspect of the role.
Some of what they offer:
Supportive team culture: A transparent, collaborative environment built on trust and open communication.
Balanced lifestyle: Flexible hours designed to support your wellbeing inside and outside of work.
Attractive compensation: Competitive salary and benefits that reflect the scope and impact of the role.
Flexible working: Hybrid setup blending remote and in-office work.
Ready to bring your organisation, proactivity, and adaptability to support our CEO in a fast-paced, purpose-driven environment?
Apply now and tell us how you will contribute to their success – we look forward to your receiving your application!
Diversity, Equality & Inclusion at Connor Fox Recruitment Solutions
We are committed to championing diversity, equality, and inclusion in every step of the recruitment process. We believe that diverse talent drives innovation and success, and we strive to connect employers with candidates from all backgrounds, fostering inclusive workplaces where everyone can thrive.
We welcome applications from individuals of all races, ethnicities, genders, sexual orientations, ages, abilities, religions, and backgrounds. Our recruitment processes are based on merit, skills, and potential, ensuring equal opportunities for all.
If you require adjustments during the application process, please let us know we are here to support you.
Lets build a more inclusive workforce together!
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Personal Assistant (PA) employer: Connor Fox Recruitment Solutions
Contact Detail:
Connor Fox Recruitment Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant (PA)
✨Tip Number 1
Familiarise yourself with the CEO's industry and the specific challenges they face. This knowledge will help you anticipate their needs and demonstrate your proactive approach during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing a mock diary management scenario. Present how you would prioritise tasks and manage competing demands effectively, as this is crucial for the role.
✨Tip Number 3
Network with current or former PAs in similar roles to gain insights into best practices and expectations. This can provide you with valuable information to discuss during your interview.
✨Tip Number 4
Demonstrate your tech-savviness by being prepared to discuss the digital tools you are familiar with that can enhance efficiency in managing communications and schedules.
We think you need these skills to ace Personal Assistant (PA)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience supporting C-level executives, particularly in fast-paced environments. Use specific examples that demonstrate your organisational skills and ability to manage competing priorities.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company’s mission. Highlight your proactive approach and adaptability, and provide examples of how you've successfully managed diaries and communications in previous roles.
Showcase Communication Skills: Since the role requires exceptional written and verbal communication, consider including a brief writing sample or summarising a project where you effectively communicated complex information to stakeholders.
Demonstrate Technological Proficiency: Mention any digital tools or software you are proficient in that can enhance efficiency and collaboration. This could include calendar management tools, project management software, or communication platforms.
How to prepare for a job interview at Connor Fox Recruitment Solutions
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage multiple tasks and priorities is crucial. Prepare examples of how you've successfully organised schedules or events in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Proactivity
The role requires someone who can anticipate needs and act without being prompted. Share instances where you took initiative to solve problems or streamline processes, showing that you can thrive in a fast-paced environment.
✨Communicate Effectively
Strong communication skills are essential for liaising with stakeholders. Practice articulating your thoughts clearly and concisely, both verbally and in writing. Be prepared to discuss how you've handled sensitive information with discretion.
✨Familiarise Yourself with Digital Tools
Being technologically fluent is key in this role. Research the digital tools commonly used for scheduling, communication, and project management. Mention any relevant software you’re proficient in during the interview to demonstrate your readiness to enhance efficiency.
