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- Tasks: Support the Regional Vice President with calendar management, travel coordination, and event planning.
- Company: Join People Source Consulting, a leader in technology recruitment across diverse sectors.
- Benefits: Enjoy flexible working options and a collaborative environment with great corporate perks.
- Why this job: Be part of a dynamic team where your organisational skills can shine and make an impact.
- Qualifications: 3-7 years of EA experience, advanced Microsoft 365 skills, and excellent communication abilities required.
- Other info: Ideal for proactive problem-solvers who thrive in fast-paced, evolving environments.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a highly professional Executive Assistant to support our Regional Vice President (RVP). This role demands excellence in core administrative functions, executive-level interfacing, and partner engagement. The ideal candidate will excel in a fast-moving, ambiguous environment, demonstrate sound judgment, and maintain confidentiality-while bringing a calm, reassuring presence and exceptional interpersonal skills.
Key Responsibilities
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Executive calendar management : Proactively manage complex calendars with precision and adaptability.
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Global travel coordination : Plan and book detailed domestic and international travel, including proactive adjustments to optimize efficiency.
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Expense and budget oversight : Prepare compliant expense reports, ensure policy adherence, and manage team budgets.
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Rhythm of Business support : Collaborate with Business Management to align operations, key meetings, and strategic priorities.
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Event planning : Organize All‑Hands, off‑sites, and internal/external events-from venue sourcing to execution.
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Team administration : Manage headcount, aliases, onboarding, equipment procurement, space allocation, and requisitions.
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Strategic projects : Lead special assignments requiring discretion, process improvements, and cross-functional coordination.
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Ad-hoc senior support : Provide administrative support for the Leadership Team as needed.
Qualifications
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3-7 years of EA or senior administrative experience in a fast-paced, global environment-preferably supporting a senior or CVP-level leader
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Advanced proficiency with Microsoft 365 (Outlook, Word, PowerPoint, Excel-Pivot Tables), Visio, and internal tools (Expense2, Travel, Employee Central, HeadTrax, AssetLink, etc.)
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Exceptional organizational, project, and time-management skills-adept at managing multiple priorities with clarity and follow-through
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Excellent written and verbal communication, with the interpersonal maturity to liaise confidently across teams and partner levels
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Proven ability to exercise sound judgment, diplomacy, and confidentiality in all interactions .
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Initiative-driven, proactive problem-solver who thrives in evolving and somewhat ambiguous contexts
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A calm, positive \”can-do\” attitude and sense of humor to build rapport within a diverse organization.
What you\’ll bring
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Executive presence and poise-confidently representing the RVP both internally and externally
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Impeccable attention to detail and a structured approach to ensure timely completion
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Flexibility: ready to pivot quickly when priorities shift
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A collaborative mindset: able to build effective partnerships across functions and seniority levels
People Source Consulting Ltd is acting as an Employment Business in relation to this vacancy. People Source specialise in technology recruitment across niche markets including Information Technology, Digital TV, Digital Marketing, Project and Programme Management, SAP, Digital and Consumer Electronics, Air Traffic Management, Management Consultancy, Business Intelligence, Manufacturing, Telecoms, Public Sector, Healthcare, Finance and Oil & Gas.
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EA, Executive Administrator, Business Support Administrator employer: Experis - ManpowerGroup
Contact Detail:
Experis - ManpowerGroup Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA, Executive Administrator, Business Support Administrator
✨Tip Number 1
Familiarise yourself with the specific tools mentioned in the job description, such as Microsoft 365 and any internal systems like Expense2 or Travel. Being able to demonstrate your proficiency in these tools during the interview can set you apart from other candidates.
✨Tip Number 2
Showcase your ability to manage complex calendars and travel arrangements by preparing examples of how you've successfully handled similar tasks in the past. This will highlight your organisational skills and adaptability, which are crucial for this role.
✨Tip Number 3
Prepare to discuss your experience in managing budgets and expense reports. Be ready to share specific instances where you ensured compliance and adhered to policies, as this demonstrates your attention to detail and financial acumen.
✨Tip Number 4
Emphasise your interpersonal skills and ability to build relationships across various levels of an organisation. Think of examples where you've successfully collaborated with different teams or supported senior leaders, as this will illustrate your executive presence and poise.
We think you need these skills to ace EA, Executive Administrator, Business Support Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in executive administration, particularly any roles where you've supported senior leaders. Use specific examples that demonstrate your organisational and time-management skills.
Craft a Compelling Cover Letter: In your cover letter, emphasise your ability to manage complex calendars and coordinate travel efficiently. Mention your proficiency with Microsoft 365 and any other tools listed in the job description, showcasing how these skills will benefit the RVP.
Showcase Interpersonal Skills: During the application process, highlight your exceptional interpersonal skills. Provide examples of how you've successfully liaised across teams and maintained confidentiality in previous roles.
Demonstrate Problem-Solving Abilities: Include instances where you've proactively solved problems or improved processes in your past positions. This will show your initiative-driven mindset and ability to thrive in fast-paced environments.
How to prepare for a job interview at Experis - ManpowerGroup
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex calendars and multiple priorities is crucial. Prepare examples of how you've successfully organised schedules or events in the past, highlighting your attention to detail and adaptability.
✨Demonstrate Proactive Problem-Solving
The role requires a proactive approach to challenges. Be ready to discuss situations where you identified potential issues before they arose and how you implemented solutions, showcasing your initiative-driven mindset.
✨Exhibit Strong Communication Abilities
Excellent written and verbal communication skills are essential. Practice articulating your thoughts clearly and confidently, and prepare to discuss how you've effectively liaised with various teams and stakeholders in previous roles.
✨Emphasise Confidentiality and Discretion
Given the sensitive nature of the role, it's important to convey your understanding of confidentiality. Share experiences where you've handled sensitive information with discretion, reinforcing your sound judgment and professionalism.
