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- Tasks: Coordinate assessments for apprentices and manage documentation throughout the EPA process.
- Company: Join BCS, a leading organisation in apprenticeship assessment and quality assurance.
- Benefits: Enjoy flexible working options and opportunities for professional development.
- Why this job: Be part of a dynamic team making a real impact on apprentices' careers.
- Qualifications: No specific qualifications required; just a passion for supporting others and strong organisational skills.
- Other info: This is a fixed-term role based in Swindon, with great transport links.
The predicted salary is between 36000 - 60000 £ per year.
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End Point Assessment (EPA) Co-ordinator, Swindon
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Client:
BCS
Location:
Swindon, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Reference:
2a50d76c0eae
Job Views:
4
Posted:
29.06.2025
Expiry Date:
13.08.2025
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Job Description:
We are now recruiting for an EPA Co-ordinator to join our EPA Delivery team, on a fixed-term basis, working at our Swindon offices located on key transport links in the town centre.
About the role
Our team of EPA Co-ordinators support the assessment of BCS products requiring an end point assessment. They co-ordinate the availability of all parties to attend the assessment methods set out in the standard as well as supporting the ongoing recruitment and onboarding process of assessors.
The team also supports the co-ordination of the Quality Assurance process for all standards and qualifications within the EPA process.
Key responsibilities:
- Processing evidence for apprentices entering the End Point Assessment stage of their apprenticeship.
- Ensuring each stage of the End Point Assessment process within agreed service levels, including but not limited to:
- Uploading assessment material to the apprentice record.
- Checking assessment materials and booking assessment interviews.
- Ensuring documentation is fully signed as per the assessment plan.
- Sourcing assessors who meet the requirements of the assessment method with associated interview licenses.
- Allocating assessment methods to approved assessors and sending interview confirmations to all parties.
- Creating final grade reports for training providers, consolidating reports to give the overall grade, and uploading final grade reports.
- Maintaining accurate records for apprentices and updating End Point Assessment windows in line with assessment plans.
- Using the correct meeting platform for each assessment method, setting up and coordinating all parties.
- Ensuring the correct documentation is issued for each assessment method.
- Chasing training providers to ensure apprentices complete assessments within their EPA window, including coordinating assessors to meet tight deadlines.
- Reconciliation of assessment methods, including resits/retakes, raising invoices against training providers for the full EPA process.
- Attending training provider meetings to update on apprentice status and produce reports.
- Coordinating and providing professional responses to correspondence received within the EPA Team mailbox.
- Coordinating workflow within and between other BCS teams to ensure timely delivery of management information.
- Processing Associate Assessor claims and invoices, liaising with Finance for payments, and resolving queries.
- Processing and reviewing appeal investigations within agreed service levels, ensuring proper documentation and system updates.
- Processing and reviewing reasonable adjustments, ensuring all relevant parties are informed and data protection regulations are followed.
- Assisting with the recruitment process for Assessors, including checks, contracts, and training.
- Coordinating the onboarding of assessors, supporting them through the EPA processes.
- Maintaining Assessor availability on the EPM Database system.
- Reviewing and updating working instructions for the EPA Team as needed.
- Carrying out manual certificate requests and handling queries related to certificates with ESFA.
- Maintaining knowledge of Apprenticeship Assessment Plans and Occupation Brief documentation.
- Updating systems to reflect the current status of apprentices in their EPA journey.
- Preparing monthly statistical reports and analyzing data as required.
- Collaborating with other BCS departments to achieve shared goals, share best practices, support projects, and contribute to improvements.
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End Point Assessment (EPA) Co-ordinator employer: BCS
Contact Detail:
BCS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land End Point Assessment (EPA) Co-ordinator
✨Tip Number 1
Familiarise yourself with the End Point Assessment process and the specific requirements for BCS products. Understanding the nuances of the assessment methods and documentation will help you stand out during interviews.
✨Tip Number 2
Network with current or former EPA Co-ordinators to gain insights into their experiences and the challenges they face. This can provide you with valuable information that you can reference in your discussions with us.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. This role requires excellent coordination, so showcasing your ability to juggle responsibilities will be beneficial.
✨Tip Number 4
Stay updated on the latest developments in apprenticeship standards and quality assurance processes. Showing that you are proactive about your professional development will impress us and highlight your commitment to the role.
We think you need these skills to ace End Point Assessment (EPA) Co-ordinator
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of an EPA Co-ordinator. Familiarise yourself with the End Point Assessment process and the key tasks involved in coordinating assessments.
Tailor Your CV: Customise your CV to highlight relevant experience and skills that align with the job description. Emphasise any previous roles involving coordination, administration, or quality assurance processes.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to manage multiple tasks, work under pressure, and communicate effectively with various stakeholders.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is clear and concise. A polished application reflects your attention to detail.
How to prepare for a job interview at BCS
✨Understand the EPA Process
Familiarise yourself with the End Point Assessment process and the specific responsibilities of an EPA Co-ordinator. Be prepared to discuss how you would manage the various stages of the assessment and ensure compliance with service levels.
✨Showcase Your Organisational Skills
Highlight your ability to coordinate multiple parties and manage tight deadlines. Provide examples from your past experiences where you successfully organised events or processes, particularly in a fast-paced environment.
✨Demonstrate Communication Skills
Effective communication is key in this role. Be ready to explain how you would handle correspondence with training providers and assessors, and how you would ensure all parties are kept informed throughout the assessment process.
✨Prepare for Scenario-Based Questions
Anticipate questions that may involve real-life scenarios related to the role. Think about how you would approach challenges such as managing assessor availability or dealing with documentation discrepancies, and be ready to articulate your thought process.
