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- Tasks: Plan and execute corporate meetings and events with precision and creativity.
- Company: Join IQVIA, a leader in healthcare intelligence and clinical research services.
- Benefits: Enjoy flexible working hours, hybrid role options, and opportunities for travel.
- Why this job: Be part of a dynamic team creating impactful experiences in the corporate world.
- Qualifications: 5+ years in event organisation, strong project management skills, and Cvent experience required.
- Other info: Travel may be required; adapt to various event types and client needs.
The predicted salary is between 36000 - 60000 £ per year.
Senior Concierge Meeting & Events Associate
About Our Team:
Join our dynamic Global Concierge Travel Team at IQVIA, where we are committed to delivering excellence in corporate events and travel management for our employees and clients worldwide. Our team ensures seamless event execution, vendor coordination, and travel logistics, creating impactful experiences.
Role Overview:
The Senior Concierge Meeting & Events Associate will be highly organized and self-motivated associate to plan and execute corporate meetings and events efficiently. This role requires expertise in venue sourcing, stakeholder coordination, contract negotiation, compliance verification, and overall event logistics management.
Key Responsibilities:
Event Planning & Execution
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Adapt to various event types, from corporate conferences to large-scale gatherings.
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Source and select venues that meet event-specific requirements and internal client preferences, from hotels to unique venues.
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Provide on-demand venue sourcing support and curated selections.
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Deliver side-by-side location/venue comparisons based on client needs.
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Structure seamless travel itineraries incorporating restaurant bookings, curated experiences, and activities.
Vendor & Stakeholder Coordination
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Negotiate contracts to maximize savings and minimize cancellation risks.
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Maintain a database of preferred venues and vendor contacts.
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Lead coordination with multiple stakeholders, including suppliers and internal teams, ensuring flawless event execution.
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Collaborate with the Purchasing department to facilitate approvals and supplier payments.
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Manage vendor relationships, ensuring efficiency and cost-effectiveness.
Event Logistics & Compliance
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Utilize event management platforms like Cvent for venue management and proposal tracking.
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Conduct 100% of hotel space searches through Cvent, ensuring optimal selections.
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Negotiate optimal rates and concessions, leveraging supplier relationships.
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Oversee event logistics, including travel bookings associated with meetings and events.
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Ensure compliance with pharmaceutical regulations, company policies, and industry standards.
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Track and report on sourcing metrics, cost savings, and vendor performance.
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Stay updated on industry trends, new venue openings, and emerging markets.
Problem-Solving & Innovation
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Demonstrate initiative in solving challenges and overcoming sourcing obstacles.
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Continuously improve event processes and adapt to client-specific needs.
Qualifications & Skills:
Required:
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At least 5 years of experience in event organization (medical/pharmaceutical events preferred).
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Self-motivated individual with strong project management skills.
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Advanced English proficiency (Portuguese preferred).
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Experience using Cvent for event and venue sourcing.
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Hybrid role
Preferred:
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Experience in travel booking (cross-training provided).
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Understanding of pharmaceutical compliance in event planning.
Additional Information:
This role may require travel for event coordination.
Flexible working hours may be required to accommodate event schedules.
Strong organizational skills, ability to meet detailed timelines and budgets.
Excellent vendor management and stakeholder communication skills.
IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide . Learn more at https://jobs.iqvia.com
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Senior Concierge Meeting & Events Associate employer: IQVIA
Contact Detail:
IQVIA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Concierge Meeting & Events Associate
✨Tip Number 1
Familiarise yourself with Cvent, as it's a key tool for this role. Consider taking an online course or tutorial to enhance your skills in venue management and proposal tracking, which will give you a competitive edge.
✨Tip Number 2
Network within the events industry, especially focusing on medical and pharmaceutical sectors. Attend relevant conferences or webinars to meet potential contacts and learn about new trends that could benefit your application.
✨Tip Number 3
Showcase your negotiation skills by preparing examples of past experiences where you successfully negotiated contracts or managed vendor relationships. This will demonstrate your ability to maximise savings and ensure efficient event execution.
✨Tip Number 4
Stay updated on industry regulations and compliance standards, particularly in the pharmaceutical field. Being knowledgeable about these aspects will not only help you in the role but also impress the hiring team during discussions.
We think you need these skills to ace Senior Concierge Meeting & Events Associate
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event planning, particularly in the medical or pharmaceutical sectors. Emphasise your project management skills and any specific tools like Cvent that you have used.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for event management and your ability to adapt to various event types. Mention specific examples of successful events you've organised and how you overcame challenges.
Highlight Relevant Skills: In your application, clearly outline your negotiation skills, vendor management experience, and familiarity with compliance regulations. These are crucial for the role and should be front and centre.
Showcase Problem-Solving Abilities: Provide examples in your application of how you've demonstrated initiative in solving problems during past events. This will show your potential employer that you can handle the challenges of the role effectively.
How to prepare for a job interview at IQVIA
✨Showcase Your Event Planning Experience
Be prepared to discuss your previous experience in event planning, especially in the medical or pharmaceutical sectors. Highlight specific events you've managed, focusing on your role in venue sourcing, stakeholder coordination, and logistics management.
✨Demonstrate Your Negotiation Skills
Since contract negotiation is a key responsibility, come equipped with examples of how you've successfully negotiated contracts in the past. Discuss how you maximised savings while minimising risks, and be ready to explain your approach to vendor relationships.
✨Familiarise Yourself with Cvent
As this role requires using Cvent for venue management and proposal tracking, ensure you have a solid understanding of the platform. If possible, mention any specific features you’ve used and how they contributed to successful event execution.
✨Stay Updated on Industry Trends
Research current trends in event planning and the pharmaceutical industry. Being knowledgeable about new venues, compliance regulations, and emerging markets will demonstrate your commitment to continuous improvement and innovation in event management.
