At a Glance
- Tasks: Be the friendly face of our company, greeting visitors and managing calls.
- Company: Join a dynamic team that values professionalism and a welcoming atmosphere.
- Benefits: Enjoy a supportive work environment with opportunities for growth and development.
- Why this job: Perfect for those who love multitasking and making a positive impact daily.
- Qualifications: Previous receptionist experience and proficiency in Microsoft Office are essential.
- Other info: Flexibility and teamwork are key; you'll be part of a collaborative administration team.
The predicted salary is between 24000 - 36000 £ per year.
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As the first point of contact for our company, the Receptionist plays a crucial role in providing a positive and welcoming experience for clients, visitors, and staff. The ideal candidate will be organized, professional, and possess excellent communication skills. This position requires someone who can multitask effectively and handle various administrative duties efficiently.
What you\’ll do
- Greet and welcome visitors in a warm and friendly manner
- Answer and screen, incoming phone calls promptly and professionally
- Manage the reception area, ensuring it is always tidy and presentable
- Maintain office security by following safety procedures and controlling access via the reception desk
- Receive, book, sort, and distribute daily postal mail and deliveries as well as organising any transportation if needed.
- Schedule meetings and maintain meeting room calendars
- Assist with office management tasks including ordering supplies, lunches and arranging maintenance.
- Organise and arrange security and office passes for staff across the company.
- Assist hospitality team with food service in meeting rooms when busy.
- Work with the rest of the Administration team throughout the office and support with ad hoc tasks.
- Using Yardi you will process office related invoices
What you’ll need
- Proven work experience as a Receptionist, Front Office Representative, or similar role
- Proficiency in Microsoft Office Suite (Word, Teams, Outlook)
- Professional appearance and demeanour
- Excellent verbal and written communication skills
- Strong organisational skills with the ability to multitask and prioritise tasks effectively
- Ability to work independently with minimal supervision
- Attention to detail and accuracy
- Experience with Yardi
- Team player: Works collaboratively with colleagues to achieve common goals and supports others as needed.
- Problem-solving: Identifies issues and proposes effective solutions in a timely manner.
- Professionalism: Upholds a high standard of integrity, ethics, and confidentiality in all interactions.
- Flexibility: Willingness to take on additional tasks and responsibilities as required to support the needs of the team and the company.
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Receptionist 1 Year FTC employer: Digital Realty
Contact Detail:
Digital Realty Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist 1 Year FTC
✨Tip Number 1
Familiarise yourself with our company culture and values. Understanding what we stand for will help you convey a genuine interest in the role during any interactions, making you a more appealing candidate.
✨Tip Number 2
Practice your communication skills, especially in a professional context. As a Receptionist, you'll be the first point of contact, so being able to articulate clearly and warmly is essential.
✨Tip Number 3
Get comfortable with multitasking. You’ll need to juggle various responsibilities, from answering calls to managing the reception area, so practice handling multiple tasks efficiently.
✨Tip Number 4
If you have experience with Yardi or similar software, brush up on it. Being familiar with the tools we use will give you an edge and show that you're ready to hit the ground running.
We think you need these skills to ace Receptionist 1 Year FTC
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Receptionist or in similar roles. Emphasise your organisational skills, communication abilities, and any experience with Microsoft Office Suite and Yardi.
Craft a Strong Cover Letter: Write a cover letter that showcases your personality and professionalism. Mention specific examples of how you've successfully managed reception duties, multitasked, and contributed to a positive work environment.
Highlight Key Skills: In your application, clearly outline your key skills such as problem-solving, attention to detail, and teamwork. Use bullet points for clarity and ensure they align with the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail.
How to prepare for a job interview at Digital Realty
✨Showcase Your Communication Skills
As a Receptionist, excellent communication is key. During the interview, make sure to articulate your thoughts clearly and listen actively. Practise common interview questions with a friend to enhance your verbal skills.
✨Demonstrate Organisational Abilities
Highlight your organisational skills by discussing past experiences where you successfully managed multiple tasks. Bring examples of how you prioritised duties in a busy environment, as this will resonate well with the interviewers.
✨Familiarise Yourself with Yardi
Since the role involves using Yardi for processing invoices, it’s beneficial to have a basic understanding of the software. If you have experience with similar systems, be ready to discuss that and express your willingness to learn.
✨Exude Professionalism
Your appearance and demeanour should reflect the professionalism expected in a receptionist role. Dress appropriately for the interview and maintain a positive attitude throughout, as first impressions matter significantly.