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- Tasks: Manage diaries, coordinate travel, and support the executive team with various administrative tasks.
- Company: Join SEFE Marketing & Trading, a dynamic player in the European energy market based in London.
- Benefits: Enjoy a competitive salary, 25 days holiday, flexible benefits, and opportunities for career growth.
- Why this job: Be part of a supportive team culture that values innovation and personal development.
- Qualifications: Strong communication skills and the ability to thrive in a fast-paced environment are essential.
- Other info: This role offers exposure to high-level management and diverse secretarial tasks.
The predicted salary is between 36000 - 60000 £ per year.
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SEFE Marketing & Trading Limited (SM&T) is an integral part of the SEFE Group. Headquartered in London, SM&T is an agile multi-commodity trader and trading partner. With deep experience in derivatives, digital and analytics and ready for the opportunities arising from the energy transition, we seek to create value, both on a proprietary basis and for its partners, in all key European gas, LNG, power and environmental products markets.
Want to join us on our journey?
We are looking for someone to join our Secretariat team within SEFE Marketing & Trading, the team is responsible for working closely and supporting the Head of SM&T Executive Office and will be both a part of the SM&T UK local team as well as the Global SEFE Group 40-strong Secretariat team.
What you will do?
- Diary management – Manager’s meetings, conference calls, agendas and their translations, minutes, pre-read distribution, understanding of key projects, priorities and cascaded actions.
- Control of Head’s and Director’s instructions – monitoring and coordination of any instructions Manager gives to their direct reports / receives from Company’s top management.
- Finance Management- expenses processing, monitoring team budget and helping with planning, accruals, processing team-generated invoices, Purchase Orders, P2P, cover sheets, performing checks against policies and procedures, flagging irregularities, liaison with internal Finance teams.
- Travel management – travel booking (flights, hotels, transfers, visas etc) for Manager and team group travel, monitoring visas, passport validity and other travel documents, basic team travel reporting.
- Onboarding/offboarding of JMLs to the team – IT access, seating, floor plans, internal processing
- Rapport: build a strong understanding of management’s working style and method and adapt accordingly to match their energy level and scope of work.
- Act as first point of call and an efficient gatekeeper for management office, both for internal and external contacts, managing all incoming postal correspondence and calls for the management to ensure appropriate action is taken in a timely manner.
- Awareness: develop a strong understanding of the work the Manager performs and delivers.
What you’ll bring to the role?
You will own and work to maintain excellent interpersonal and communication skills ensuring effective working relationships on all levels both internally and externally.
You will work as part of an effective secretarial support service, the role is part of a flexible Secretariat pool and can be supporting other areas if the business requires as necessary support and cover for your peers and colleagues working as a team in what can be at times a pressurised environment
The role will involve a wide range of Secretarial tasks and candidates will need to demonstrate they have the range of technical and personal skills necessary to work within this challenging role.
Our offer to you
In return we offer a competitive starting salary supported by a comprehensive, and broad reaching benefits package which includes
- bonus earning potential
- non-contributory pension
- 25 days holiday plus bank holidays and volunteering days
- buy / sell holidays
- life assurance
- medical and dental insurance
- range of optional flexible benefits
We are committed to supporting your career growth with opportunities to develop both your knowledge and experience through a blended approach to learning.
Who are we?
Securing Energy for Europe GmbH (SEFE GmbH) is a major European energy company focused on maintaining the security of supply and generating commercial value in Europe. Its main business areas include supplying energy to customers, energy trading, gas transportation and the operation of gas storage facilities. SEFE GmbH is an internationally operating group consisting of around 50 companies in 16 countries in Europe, Asia and North America. The SEFE Group employs approximately 1,500 employees, around 200 of whom work at its Berlin headquarters.
SEFE Marketing & Trading Limited (SM&T) is an integral part of the SEFE Group. Headquartered in London, SM&T is an agile multi-commodity trader and trading partner. With deep experience in derivatives, digital and analytics and ready for the opportunities arising from the energy transition, we seek to create value, both on a proprietary basis and for its partners, in all key European gas, LNG, power and environmental products markets.
Our culture is defined by our people. Through living our values every day, we continue to create a culture that enables us all to succeed. We work as one team with our customers, our parent company and each other in order to understand each other’s needs. With an unstoppable passion for excellence, growth and learning, we’re committed to creating an environment that fosters the development of knowledge, skills and experience, so that our people can thrive and prosper in their careers with us. We believe that we have the best team in the industry which makes us a trusted partner across international capital and energy markets. Our diverse employee base, with a wealth of expertise, knowledge and experience makes SM&T a truly exciting place to work. We encourage new ideas and initiatives as innovative thinking is central to how we do business. Most importantly, we are a growing and developing business where inspired individuals can make a difference and help shape our future.
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Personal Assistant employer: Gazprom Energy
Contact Detail:
Gazprom Energy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarise yourself with the energy trading sector, especially in relation to gas and LNG markets. Understanding the industry will help you engage in meaningful conversations during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former employees of SEFE Marketing & Trading Limited. They can provide valuable insights into the company culture and expectations, which can be beneficial when tailoring your approach during the interview process.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've effectively managed multiple tasks or projects in previous roles. This will highlight your ability to handle the diverse responsibilities of a Personal Assistant.
✨Tip Number 4
Demonstrate your adaptability by discussing experiences where you've successfully adjusted to changing priorities or pressures. This is crucial for a role that requires flexibility and the ability to support various team members.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Personal Assistant role at SEFE Marketing & Trading. Focus on your diary management, finance management, and travel coordination skills.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the company's culture and values. Mention how your interpersonal and communication skills will contribute to building effective working relationships within the team.
Highlight Relevant Experience: In your application, emphasise any previous roles where you acted as a gatekeeper or managed communications for senior management. Provide specific examples of how you successfully handled similar responsibilities.
Show Enthusiasm for the Role: Convey your passion for the energy sector and your eagerness to support the management team at SEFE. Demonstrating genuine interest in the company’s mission can set you apart from other candidates.
How to prepare for a job interview at Gazprom Energy
✨Understand the Role
Before your interview, make sure you thoroughly understand the responsibilities of a Personal Assistant at SEFE Marketing & Trading. Familiarise yourself with diary management, finance management, and travel coordination, as these are key aspects of the role.
✨Showcase Your Interpersonal Skills
Since this role requires excellent communication and interpersonal skills, be prepared to provide examples of how you've successfully built relationships in previous positions. Highlight your ability to adapt to different working styles and manage various stakeholders.
✨Demonstrate Organisational Skills
Be ready to discuss your organisational strategies. You might be asked how you prioritise tasks or manage multiple responsibilities under pressure. Share specific instances where your organisational skills led to successful outcomes.
✨Research the Company Culture
Familiarise yourself with SEFE's values and culture. Understanding their commitment to teamwork, innovation, and personal development will help you align your answers with what they are looking for in a candidate.
