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For Companies At a Glance
- Tasks: Join us as a Part-Time Administrative Assistant, managing office tasks and supporting daily operations.
- Company: We're a dynamic team in Providence, Rhode Island, dedicated to efficient office management.
- Benefits: Enjoy flexible hours, a supportive work environment, and opportunities for skill development.
- Why this job: Perfect for multitaskers who thrive in a fast-paced setting and want to make an impact.
- Qualifications: Must have experience in administrative roles and be proficient in Microsoft Office applications.
- Other info: Immediate hiring for motivated individuals ready to enhance their organisational skills.
Job Description
Responsibilities:
• Manage office supplies and maintain inventory to ensure smooth operations.
• Schedule and coordinate meetings, including setting up conference rooms and preparing necessary materials.
• Utilize Microsoft Excel for tasks such as sorting, formatting, and performing vlookups.
• Troubleshoot minor technical issues to support team productivity.
• Handle inbound and outbound calls, providing excellent customer service.
• Perform data entry tasks with a high level of accuracy and attention to detail.
• Respond to email correspondence promptly and professionally.
• Maintain and update information in SharePoint, if applicable.
• Assist with scheduling appointments and managing calendars.• Proven experience in administrative or office support roles.
• Proficiency in Microsoft Excel, Outlook, Word, and PowerPoint.
• Strong communication skills for handling calls and email correspondence.
• Ability to manage schedules and appointments effectively.
• Familiarity with SharePoint is a plus but not required.
• Intermediate technical troubleshooting skills.
• Exceptional organizational and time management abilities.
• High attention to detail and accuracy in data entry.
Part Time Administrative Assistant (Hiring Immediately) employer: Rac
Contact Detail:
Rac Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Administrative Assistant (Hiring Immediately)
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, especially Microsoft Excel. Brush up on your skills by practising tasks like vlookups and data formatting, as this will show your potential employer that you're ready to hit the ground running.
✨Tip Number 2
Demonstrate your organisational skills by preparing a mock schedule or inventory list before your interview. This will not only showcase your ability to manage tasks but also give you a chance to discuss your thought process and approach to organisation.
✨Tip Number 3
Practice your communication skills by role-playing common scenarios you might encounter in the role, such as handling inbound calls or responding to emails. This will help you feel more confident and articulate during the interview.
✨Tip Number 4
If you have experience with SharePoint, be prepared to discuss it in detail. If not, consider doing a bit of research to understand its functionalities, as this will demonstrate your willingness to learn and adapt to new tools.
We think you need these skills to ace Part Time Administrative Assistant (Hiring Immediately)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles. Emphasise your organisational skills, technical proficiency, and any specific software knowledge, especially with Microsoft Excel and SharePoint.
Craft a Compelling Cover Letter: Write a cover letter that showcases your multitasking abilities and attention to detail. Mention specific examples of how you've successfully managed office tasks or improved efficiency in previous roles.
Highlight Technical Skills: Since the role requires intermediate technical skills, be sure to mention your experience with Microsoft Office applications, particularly Excel. If you have troubleshooting experience, include that as well.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Rac
✨Showcase Your Organisational Skills
As a Part-Time Administrative Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed office tasks or coordinated schedules in previous roles.
✨Demonstrate Technical Proficiency
Since the role requires proficiency in Microsoft Excel and other software, brush up on your skills. Be ready to explain how you've used Excel for tasks like vlookups or data sorting in past experiences.
✨Highlight Your Attention to Detail
Attention to detail is key for this position. Prepare to share instances where your meticulous nature helped avoid errors or improved efficiency in your work.
✨Prepare for Customer Service Scenarios
You'll be handling calls and emails, so think about how you would respond to common customer service situations. Practice articulating your approach to providing excellent service.
