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For Companies At a Glance
- Tasks: Support senior leadership by managing schedules, communications, and administrative tasks.
- Company: Join a dynamic nonprofit organisation making a real impact in the community.
- Benefits: Enjoy a long-term contract with opportunities for growth in a fast-paced environment.
- Why this job: Be part of a mission-driven team while developing your professional skills.
- Qualifications: Experience as an Executive Assistant or similar role; proficiency in relevant tools required.
- Other info: Position based in Nashville, Tennessee, with a focus on teamwork and collaboration.
The predicted salary is between 28800 - 48000 £ per year.
Job Description
We are looking for a highly organized and proactive Executive Assistant to support senior leadership in the nonprofit industry. This is a long-term contract position based in Nashville, Tennessee, offering an excellent opportunity to work in a fast-paced and dynamic environment. The ideal candidate will excel in managing schedules, coordinating communications, and handling administrative tasks with precision.
Responsibilities:
• Manage executive calendars, including scheduling meetings, appointments, and conference calls.
• Coordinate and facilitate virtual meetings.
• Prepare and process expense reports using tools like Concur.
• Oversee timekeeping and payroll systems, including Kronos Timekeeping System.
• Draft and manage correspondence, ensuring accuracy and professionalism.
• Organize and maintain records, files, and documents for easy access.
• Assist in CRM system updates and data entry to support organizational needs.
• Serve as a key point of contact for internal and external communication.
• Support financial services activities, including ADP-related tasks.
• Ensure smooth coordination of events and logistics for executive-level functions.
• Proven experience as an Executive Assistant or in a similar administrative role.
• Proficiency in tools such as Cisco Webex Meetings, Concur, and Kronos Timekeeping System.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication abilities.
• Familiarity with CRM systems and data management.
• Ability to handle confidential information with discretion.
• Competence in calendar management and scheduling.
• Background in financial services or healthcare industry is preferred.
Executive Assistant (Hiring Immediately) employer: Rac
Contact Detail:
Rac Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (Hiring Immediately)
✨Tip Number 1
Familiarise yourself with the specific tools mentioned in the job description, such as Cisco Webex Meetings, Concur, and Kronos Timekeeping System. Having hands-on experience or even completing online tutorials can give you a significant edge during interviews.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects simultaneously. Be ready to discuss these experiences in detail, as they will demonstrate your ability to thrive in a fast-paced environment.
✨Tip Number 3
Network within the nonprofit sector, especially in Nashville. Attend local events or join relevant online groups to connect with professionals who might provide insights or referrals that could help you land the job.
✨Tip Number 4
Prepare for potential interview questions by practising responses that showcase your discretion and professionalism when handling confidential information. This is crucial for an Executive Assistant role, so be ready to illustrate your understanding of this responsibility.
We think you need these skills to ace Executive Assistant (Hiring Immediately)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or in similar administrative roles. Emphasise your proficiency with tools like Cisco Webex, Concur, and Kronos, as well as your organisational skills.
Craft a Compelling Cover Letter: Write a cover letter that showcases your ability to manage executive calendars and coordinate communications. Mention specific examples of how you've successfully handled administrative tasks in the past.
Highlight Relevant Skills: In your application, clearly outline your strong organisational and multitasking skills. Include your experience with CRM systems and your ability to handle confidential information discreetly.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Ensure that your written communication is professional and free from typos, as this reflects your attention to detail.
How to prepare for a job interview at Rac
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage schedules and coordinate communications is crucial. Be prepared to discuss specific examples of how you've successfully organised complex calendars or managed multiple tasks simultaneously in previous roles.
✨Familiarise Yourself with Relevant Tools
Since the role requires proficiency in tools like Concur and Kronos, make sure you understand how these systems work. If you have experience with similar software, be ready to explain how you used them effectively in past positions.
✨Demonstrate Discretion and Professionalism
Handling confidential information is a key part of the job. Prepare to share instances where you've maintained confidentiality and professionalism, especially when dealing with sensitive communications or documents.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in real-world scenarios. Think about challenges you've faced in previous roles, particularly in fast-paced environments, and how you overcame them to support senior leadership.
