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For Companies At a Glance
- Tasks: Support the Senior PA with office coordination, recruitment, and event management.
- Company: Join a welcoming organisation that values teamwork and professional growth.
- Benefits: Enjoy free lunches, gym access, and a generous pension contribution.
- Why this job: Make a real impact in a fast-paced environment while developing your skills.
- Qualifications: Strong communication skills, attention to detail, and proficiency in Microsoft Office required.
- Other info: Refer a friend for a chance to earn a £100 voucher!
The predicted salary is between 24000 - 36000 £ per year.
Overview
Assistant to Personal Assistant (PA)
Benefits
- Up to £30,000
- Extremely generous pension contribution
- 8 weeks holiday
- Onsite parking
- Cycle to work scheme
- Complimentary lunches and refreshments
- Employee assistance programme
- Working hours: 8am – 5pm for 3 days & 9am – 6pm for 2 days
- Refer a friend and earn £100! If you recommend Optima and we place them (after 3-month probation), you will receive a £100 retail voucher
Job Description
- Manage the companyalendar including entering events, identifying clashes and offering solutions, booking rooms and ordering catering.
- Draft communication for events and ensure its timely publication
- Collating responses and work with key teams to ensure smooth running of events
- Liaising with IT on correct set up and troubleshooting issues that may occur
- Support colleagues to ensure training is set up for all staff and completed on time
- Providing useful information to new recruits to ensure a smooth joining process
- Drafting and formatting of company handbooks
- Ordering unique items not provided by regular suppliers
- Managing the Office email inbox and ensure that emails are dealt with promptly
- Draft recruitment material including adverts and applicant information packs
- Manage process of receiving applications, acknowledgments to applicants, distribution etc
- Support the assessment of applicants including organising interview schedules
- Complete all safer recruitment checks (references, enhanced DBS, overseas checks, DFE, RTW)
- Assist with induction of new staff including facilitating set up on the company systems
- Manage the production and secure use of staff passes
- Work with Finance team to ensure they have necessary information for new and leaving staff
Professional Skills & Standards
- Fully proficient in Microsoft Office with excellent IT skills
- Excellent oral and written communication
- Ability to look ahead and plan to ensure that required tasks are completed in advance
- Professional at all times: adopt smart business dress each day, attention to detail, work accurately and quickly, be warm and approachable, calm under pressure and collaborative
- Maintain strict confidentiality at all times
Please note that if you have not been contacted within 5 working days, your CV has not been shortlisted on this occasion.
By applying for this vacancy, you accept Optima Recruitment Limited\’s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.
Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
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Assistant To PA employer: Optima Recruitment
Contact Detail:
Optima Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant To PA
✨Tip Number 1
Familiarise yourself with our company culture and values. Understanding what makes us tick will help you connect with the team during your interview and show that you're genuinely interested in being part of our organisation.
✨Tip Number 2
Prepare to discuss your organisational skills and how you've successfully managed multiple tasks in previous roles. We value proactive individuals who can thrive in a fast-paced environment, so be ready to share specific examples.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially in calendar management and communication tools. Being tech-savvy is crucial for this role, and demonstrating your proficiency can set you apart from other candidates.
✨Tip Number 4
Showcase your ability to work collaboratively by preparing examples of how you've supported teams or assisted in events. Highlighting your teamwork skills will resonate well with our leadership team.
We think you need these skills to ace Assistant To PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Assistant to PA role. Emphasise your organisational skills, attention to detail, and any experience in office coordination or event support.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive mindset and ability to thrive in a fast-paced environment. Mention specific examples of how you've successfully managed similar tasks in previous roles.
Highlight Communication Skills: Since excellent written and verbal communication skills are crucial for this position, ensure you demonstrate these in your application. Use clear and professional language throughout your CV and cover letter.
Showcase Tech Proficiency: Mention your proficiency in Microsoft Office and any other relevant software. If you have experience with tools that aid in scheduling or event management, be sure to include that as well.
How to prepare for a job interview at Optima Recruitment
✨Showcase Your Organisational Skills
As an Assistant to the PA, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Proactivity
Employers are looking for someone who can take initiative. Be ready to discuss situations where you anticipated needs or solved problems before they escalated. This will show that you can thrive in a fast-paced environment.
✨Communicate Effectively
Excellent communication is key in this role. Practice articulating your thoughts clearly and concisely. You might also want to prepare for questions about how you handle communication in a team setting or during events.
✨Prepare for Scenario-Based Questions
Expect to be asked how you would handle specific situations, such as scheduling conflicts or onboarding new staff. Think through potential scenarios and how you would approach them, demonstrating your problem-solving skills and calmness under pressure.
