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- Tasks: Support the Senior PA with office coordination, recruitment, and event management.
- Company: Join a welcoming organisation that values teamwork and professional growth.
- Benefits: Enjoy free lunches, gym access, and a generous pension contribution.
- Why this job: Make a real impact in a fast-paced environment while developing your skills.
- Qualifications: Strong communication skills, attention to detail, and proficiency in Microsoft Office required.
- Other info: Refer a friend for a chance to earn a £100 voucher!
The predicted salary is between 24000 - 36000 £ per year.
Are you highly organised, proactive, and looking for a varied role in a professional yet welcoming environment? We’re seeking a dynamic Assistant to the PA to support our Senior PA and Leadership Team. This is a key role at the heart of our organisation, helping to keep everything running smoothly—from recruitment and onboarding to office coordination and events. If you thrive in a fast-paced setting, love working with people, and enjoy making a real difference behind the scenes, this could be the perfect next step in your career. What You’ll Be Doing You’ll work closely with the Senior PA and leadership team, taking ownership of a wide range of responsibilities, including: Office Coordination & Event Support * Manage the company calendar: schedule meetings, flag clashes, book rooms, and arrange catering * Draft and distribute communications for internal events and meetings * Coordinate responses and ensure logistics are in place for successful events * Work with IT to ensure meeting rooms and equipment are correctly set up Staff Support & Onboarding * Assist with staff training logistics and ensure timely completion * Help welcome new hires with helpful info, system set-up, and staff passes * Support the Senior PA in updating and formatting company handbooks Recruitment & HR Administration * Draft engaging job adverts and applicant information packs * Oversee the application process: acknowledge applicants, distribute CVs, coordinate interviews * Conduct full safer recruitment checks (DBS, references, right to work, etc.) * Work with Finance to ensure smooth processing of new starters and leavers Daily Operations * Manage the central office email inbox, responding promptly and professionally * Order specialist or one-off supplies as needed * Take on ad hoc tasks to support the Senior PA and SLT What We’re Looking For * Excellent written and verbal communication skills * Strong attention to detail and a high level of accuracy * Tech-savvy with full proficiency in Microsoft Office * Calm, confident, and collaborative under pressure * Proactive mindset with strong forward planning and time management * Professional presence with a warm, approachable manner * A high level of discretion and ability to maintain strict confidentiality What You’ll Get We believe in taking care of our people. As part of our team, you’ll enjoy: * Extremely generous pension contribution * Complimentary lunches, snacks, and refreshments * Free onsite parking * Access to our gymnasium and swimming pool * Cycle-to-work scheme * Employee Assistance Programme * A supportive, collaborative, and people-first working environment Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice! Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited’s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer
Assistant to PA employer: Optima Recruitment
Contact Detail:
Optima Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant to PA
✨Tip Number 1
Familiarise yourself with our company culture and values. Understanding what makes us tick will help you connect with the team during your interview and show that you're genuinely interested in being part of our organisation.
✨Tip Number 2
Prepare to discuss your organisational skills and how you've successfully managed multiple tasks in previous roles. We value proactive individuals who can thrive in a fast-paced environment, so be ready to share specific examples.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially in calendar management and communication tools. Being tech-savvy is crucial for this role, and demonstrating your proficiency can set you apart from other candidates.
✨Tip Number 4
Showcase your ability to work collaboratively by preparing examples of how you've supported teams or assisted in events. Highlighting your teamwork skills will resonate well with our leadership team.
We think you need these skills to ace Assistant to PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Assistant to PA role. Emphasise your organisational skills, attention to detail, and any experience in office coordination or event support.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive mindset and ability to thrive in a fast-paced environment. Mention specific examples of how you've successfully managed similar tasks in previous roles.
Highlight Communication Skills: Since excellent written and verbal communication skills are crucial for this position, ensure you demonstrate these in your application. Use clear and professional language throughout your CV and cover letter.
Showcase Tech Proficiency: Mention your proficiency in Microsoft Office and any other relevant software. If you have experience with tools that aid in scheduling or event management, be sure to include that as well.
How to prepare for a job interview at Optima Recruitment
✨Showcase Your Organisational Skills
As an Assistant to the PA, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Proactivity
Employers are looking for someone who can take initiative. Be ready to discuss situations where you anticipated needs or solved problems before they escalated. This will show that you can thrive in a fast-paced environment.
✨Communicate Effectively
Excellent communication is key in this role. Practice articulating your thoughts clearly and concisely. You might also want to prepare for questions about how you handle communication in a team setting or during events.
✨Prepare for Scenario-Based Questions
Expect to be asked how you would handle specific situations, such as scheduling conflicts or onboarding new staff. Think through potential scenarios and how you would approach them, demonstrating your problem-solving skills and calmness under pressure.
