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- Tasks: Be the go-to person for calls, project coordination, and office management.
- Company: Join a respected building services consultancy in Caterham, known for its supportive team culture.
- Benefits: Enjoy 21 days holiday, pension, and paid local parking.
- Why this job: Gain hands-on experience in a dynamic environment while supporting exciting engineering projects.
- Qualifications: Must have strong admin skills, attention to detail, and experience in project coordination.
- Other info: Flexible hours and a referral bonus for bringing in great talent!
The predicted salary is between 28000 - 36000 £ per year.
Commercial Support Administrator – Building Services *** We are working in partnership a respected building services consultancy based in Caterham, to recruit a highly organised, proactive, and personable Commercial Support Administrator. This is a pivotal role within the business, ensuring the smooth day-to-day running of the office while supporting the wider team with essential administrative, operational, and project coordination duties. You will be the first point of contact for engineers, clients, and suppliers, playing a vital role in maintaining efficient internal systems and supporting the submission of project applications and variation orders – critical elements of live and ongoing engineering projects. Location: Caterham Hours: Monday to Friday, 8:30am to 5pm (some flexibility) Salary: £35,000 to £40,000 Benefits: 21 days holiday + bank holidays, pension, local parking paid What will your key responsibilities include? * Acting as the first point of contact—answering incoming calls, taking messages, and directing enquiries appropriately * Managing incoming tender enquiries: booking, processing, and distributing tenders to clients * Setting up new client files and maintaining accurate project and client records * Supporting the team with monthly project applications for payment by collating and submitting relevant documentation * Tracking and processing variation requests, ensuring timely communication and document accuracy across teams * Submitting regular reports and updates, including weekly timesheets, estimating updates, and quarterly project reports * Raising purchase orders, monitoring stock levels, and arranging replenishment of office supplies * Coordinating maintenance and calibration of instruments and office equipment * Handling all aspects of business travel: booking flights, accommodation, and transport (UK & internationally) * Organising work permits for European assignments Do you have the skills & experience for this role? To thrive in this fast-paced environment, you\’ll be someone who takes initiative, is comfortable managing multiple priorities, and brings a proactive, solutions-focused mindset. Experience working in a technical, engineering, or service/maintenance setting is essential. * Experience supporting project processes (e.g., applications, variations, reports) is highly desirable * Strong administrative background with proven experience in project coordination * Excellent communication skills—both written and verbal * Confident using Microsoft Office (particularly Word, Excel, Outlook) * High attention to detail and strong document handling/recordkeeping ability * Strong organisational and time management skills * Ability to maintain confidentiality and work with integrity How to apply: Please send your CV in Word format only You must be fully eligible to work in the UK without sponsorship Referral Bonus: Know someone perfect for this role? Refer them and receive a paid referral fee if we place them! Due to the large numbers of responses we receive, despite our best efforts it is not possible to respond to every application. Therefore, only short-listed candidates will be contacted for this particular role and if you haven\’t heard from us within 7 days please assume you have been unsuccessful on this occasion. Please feel free however to apply for further roles and we will certainly keep your details on file and contact you with suitable vacancies. YourRecruit Ltd does not discriminate on the grounds of age, race, gender or disability and complies with all relevant UK legislation. To stay safe in your job search we recommend that you visit JobsAware, a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the JobsAware website for information on common scams and to get free, expert advice for a safer job search
Commercial Support Administrator employer: YourRecruit
Contact Detail:
YourRecruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Support Administrator
✨Tip Number 1
Familiarise yourself with the building services industry. Understanding the terminology and processes involved in engineering projects will help you communicate effectively with engineers, clients, and suppliers, making you a more attractive candidate.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple priorities in previous roles. This will demonstrate your ability to thrive in a fast-paced environment, which is crucial for the Commercial Support Administrator position.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly Excel and Word. Being proficient in these tools is essential for managing project documentation and reports, so consider taking a quick online course or tutorial to enhance your abilities.
✨Tip Number 4
Network with professionals in the building services sector. Attend industry events or join relevant online forums to connect with potential colleagues and learn more about the role. This can provide valuable insights and may even lead to referrals.
We think you need these skills to ace Commercial Support Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly in project coordination and support. Emphasise your skills in managing multiple priorities and your attention to detail, as these are crucial for the Commercial Support Administrator position.
Craft a Strong Cover Letter: Write a cover letter that showcases your proactive mindset and ability to handle various tasks. Mention specific experiences where you successfully supported project processes or managed client communications, as this will resonate with the job requirements.
Highlight Technical Skills: Since the role requires confidence in using Microsoft Office, particularly Word, Excel, and Outlook, ensure you mention your proficiency in these tools. Provide examples of how you've used them in previous roles to enhance your application.
Follow Application Instructions: When submitting your application, ensure you send your CV in Word format as specified. Double-check that all information is accurate and complete before hitting send, as this reflects your attention to detail and professionalism.
How to prepare for a job interview at YourRecruit
✨Show Your Organisational Skills
As a Commercial Support Administrator, you'll need to demonstrate your ability to manage multiple priorities. Prepare examples from your past experiences where you successfully organised tasks or projects, highlighting your attention to detail and time management skills.
✨Communicate Clearly
Excellent communication is key in this role. Practice articulating your thoughts clearly and concisely. Be ready to discuss how you've effectively communicated with clients, engineers, and suppliers in previous positions.
✨Familiarise Yourself with Relevant Software
Since the job requires proficiency in Microsoft Office, especially Word, Excel, and Outlook, brush up on these tools before the interview. Be prepared to discuss how you've used them in your previous roles, particularly in project coordination.
✨Demonstrate Proactivity
The role calls for a proactive mindset. Think of instances where you took the initiative to solve problems or improve processes. Share these examples during your interview to showcase your ability to contribute positively to the team.
