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For Companies At a Glance
- Tasks: Support the Senior PA with office coordination, recruitment, and event management.
- Company: Join a welcoming organisation focused on professional growth and teamwork.
- Benefits: Enjoy free lunches, gym access, a generous pension, and a supportive work environment.
- Why this job: Be a vital part of a purpose-driven team that values your contributions.
- Qualifications: Strong communication skills, attention to detail, and proficiency in Microsoft Office required.
- Other info: Refer a friend for a chance to earn £100!
The predicted salary is between 24000 - 36000 £ per year.
Overview
Assistant to Personal Assistant (PA)
Benefits
- Up to £30,000
- Extremely generous pension contribution
- 8 weeks holiday
- Onsite parking
- Cycle to work scheme
- Complimentary lunches and refreshments
- Employee assistance programme
- Working hours: 8am – 5pm for 3 days & 9am – 6pm for 2 days
- Refer a friend and earn £100! If you recommend Optima and we place them (after 3-month probation), you will receive a £100 retail voucher
Job Description
- Manage the companyalendar including entering events, identifying clashes and offering solutions, booking rooms and ordering catering.
- Draft communication for events and ensure its timely publication
- Collating responses and work with key teams to ensure smooth running of events
- Liaising with IT on correct set up and troubleshooting issues that may occur
- Support colleagues to ensure training is set up for all staff and completed on time
- Providing useful information to new recruits to ensure a smooth joining process
- Drafting and formatting of company handbooks
- Ordering unique items not provided by regular suppliers
- Managing the Office email inbox and ensure that emails are dealt with promptly
- Draft recruitment material including adverts and applicant information packs
- Manage process of receiving applications, acknowledgments to applicants, distribution etc
- Support the assessment of applicants including organising interview schedules
- Complete all safer recruitment checks (references, enhanced DBS, overseas checks, DFE, RTW)
- Assist with induction of new staff including facilitating set up on the company systems
- Manage the production and secure use of staff passes
- Work with Finance team to ensure they have necessary information for new and leaving staff
Professional Skills & Standards
- Fully proficient in Microsoft Office with excellent IT skills
- Excellent oral and written communication
- Ability to look ahead and plan to ensure that required tasks are completed in advance
- Professional at all times: adopt smart business dress each day, attention to detail, work accurately and quickly, be warm and approachable, calm under pressure and collaborative
- Maintain strict confidentiality at all times
Please note that if you have not been contacted within 5 working days, your CV has not been shortlisted on this occasion.
By applying for this vacancy, you accept Optima Recruitment Limited\’s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.
Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
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Assistant To PA employer: Optima Recruitment
Contact Detail:
Optima Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant To PA
✨Tip Number 1
Familiarise yourself with our company culture and values. Understanding what makes us tick will help you align your approach during the interview, showcasing how you can contribute to our welcoming environment.
✨Tip Number 2
Prepare specific examples of how you've successfully managed office coordination or event support in the past. This will demonstrate your proactive mindset and ability to thrive in a fast-paced setting.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially in tools like Outlook for calendar management and Excel for tracking tasks. Being tech-savvy is crucial for this role, and showing your proficiency can set you apart.
✨Tip Number 4
Think about how you can bring a calm and collaborative presence to the team. Prepare to discuss how you've handled pressure in previous roles and how you can support others effectively.
We think you need these skills to ace Assistant To PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the job description. Emphasise your organisational abilities, communication skills, and any experience in office coordination or event support.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your proactive mindset and attention to detail have contributed to past successes.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office and any other relevant software. Discuss your ability to manage multiple tasks under pressure, as this is crucial for the role.
Follow Application Instructions: Ensure you follow all application instructions carefully. If the company requests specific documents or information, make sure to include everything they ask for to avoid any delays in processing your application.
How to prepare for a job interview at Optima Recruitment
✨Show Your Organisational Skills
As an Assistant to the PA, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past, showcasing your attention to detail and time management skills.
✨Demonstrate Proactivity
Employers are looking for someone who takes initiative. Share instances where you anticipated needs or solved problems before they escalated. This will highlight your proactive mindset, which is essential for this role.
✨Communicate Effectively
Excellent communication is key in this position. Practice articulating your thoughts clearly and concisely. You might also want to prepare for questions about how you handle communication in a busy environment, especially when coordinating events or managing schedules.
✨Exude Professionalism with a Warm Touch
While professionalism is important, so is being approachable. Think about how you can convey both qualities during the interview. Consider your body language, tone, and how you engage with the interviewer to create a positive impression.
