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- Tasks: Support the Senior PA with office coordination, recruitment, and event management.
- Company: Join a welcoming organisation focused on professional growth and teamwork.
- Benefits: Enjoy free lunches, gym access, a generous pension, and a supportive work environment.
- Why this job: Be a vital part of a purpose-driven team that values your contributions.
- Qualifications: Strong communication skills, attention to detail, and proficiency in Microsoft Office required.
- Other info: Refer a friend for a chance to earn £100!
The predicted salary is between 24000 - 36000 £ per year.
Are you highly organised, proactive, and looking for a varied role in a professional yet welcoming environment? We’re seeking a dynamic Assistant to the PA to support our Senior PA and Leadership Team. This is a key role at the heart of our organisation, helping to keep everything running smoothly—from recruitment and onboarding to office coordination and events. If you thrive in a fast-paced setting, love working with people, and enjoy making a real difference behind the scenes, this could be the perfect next step in your career. What You’ll Be Doing You’ll work closely with the Senior PA and leadership team, taking ownership of a wide range of responsibilities, including: Office Coordination & Event Support * Manage the company calendar: schedule meetings, flag clashes, book rooms, and arrange catering * Draft and distribute communications for internal events and meetings * Coordinate responses and ensure logistics are in place for successful events * Work with IT to ensure meeting rooms and equipment are correctly set up Staff Support & Onboarding * Assist with staff training logistics and ensure timely completion * Help welcome new hires with helpful info, system set-up, and staff passes * Support the Senior PA in updating and formatting company handbooks Recruitment & HR Administration * Draft engaging job adverts and applicant information packs * Oversee the application process: acknowledge applicants, distribute CVs, coordinate interviews * Conduct full safer recruitment checks (DBS, references, right to work, etc.) * Work with Finance to ensure smooth processing of new starters and leavers Daily Operations * Manage the central office email inbox, responding promptly and professionally * Order specialist or one-off supplies as needed * Take on ad hoc tasks to support the Senior PA and SLT What We’re Looking For * Excellent written and verbal communication skills * Strong attention to detail and a high level of accuracy * Tech-savvy with full proficiency in Microsoft Office * Calm, confident, and collaborative under pressure * Proactive mindset with strong forward planning and time management * Professional presence with a warm, approachable manner * A high level of discretion and ability to maintain strict confidentiality What You’ll Get We believe in taking care of our people. As part of our team, you’ll enjoy: * Extremely generous pension contribution * Complimentary lunches, snacks, and refreshments * Free onsite parking * Access to our gymnasium and swimming pool * Cycle-to-work scheme * Employee Assistance Programme * A supportive, collaborative, and people-first working environment Join Us This is more than an admin role—it’s a chance to become a central part of a professional, purpose-driven team. If you’re someone who brings calm to the chaos, thrives on supporting others, and takes pride in doing things well, we’d love to hear from you. Apply now and start your next chapter with us. Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice! Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited’s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer
Assistant to PA employer: Optima Recruitment
Contact Detail:
Optima Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant to PA
✨Tip Number 1
Familiarise yourself with our company culture and values. Understanding what makes us tick will help you align your approach during the interview, showcasing how you can contribute to our welcoming environment.
✨Tip Number 2
Prepare specific examples of how you've successfully managed office coordination or event support in the past. This will demonstrate your proactive mindset and ability to thrive in a fast-paced setting.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially in tools like Outlook for calendar management and Excel for tracking tasks. Being tech-savvy is crucial for this role, and showing your proficiency can set you apart.
✨Tip Number 4
Think about how you can bring a calm and collaborative presence to the team. Prepare to discuss how you've handled pressure in previous roles and how you can support others effectively.
We think you need these skills to ace Assistant to PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the job description. Emphasise your organisational abilities, communication skills, and any experience in office coordination or event support.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your proactive mindset and attention to detail have contributed to past successes.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office and any other relevant software. Discuss your ability to manage multiple tasks under pressure, as this is crucial for the role.
Follow Application Instructions: Ensure you follow all application instructions carefully. If the company requests specific documents or information, make sure to include everything they ask for to avoid any delays in processing your application.
How to prepare for a job interview at Optima Recruitment
✨Show Your Organisational Skills
As an Assistant to the PA, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past, showcasing your attention to detail and time management skills.
✨Demonstrate Proactivity
Employers are looking for someone who takes initiative. Share instances where you anticipated needs or solved problems before they escalated. This will highlight your proactive mindset, which is essential for this role.
✨Communicate Effectively
Excellent communication is key in this position. Practice articulating your thoughts clearly and concisely. You might also want to prepare for questions about how you handle communication in a busy environment, especially when coordinating events or managing schedules.
✨Exude Professionalism with a Warm Touch
While professionalism is important, so is being approachable. Think about how you can convey both qualities during the interview. Consider your body language, tone, and how you engage with the interviewer to create a positive impression.
