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- Tasks: Coordinate travel and logistics for an exciting international business programme.
- Company: Join Messiah University, a diverse institution focused on education and character development.
- Benefits: Enjoy part-time hours, travel opportunities, and the chance to work with students.
- Why this job: Be part of a transformative experience that combines education, culture, and adventure.
- Qualifications: An Associate's Degree is required; experience in administration and travel is preferred.
- Other info: Must be ready to travel internationally for 7-8 weeks during the summer.
The predicted salary is between 24000 - 36000 £ per year.
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Program Coordinator IBI 2025/26
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Position Details
Classification Details
FLSA Status Exempt
Position Information
Position Title Program Coordinator IBI 2025/26 Position Type Staff Employee Group Administrative Time Status Part-Time Time Category Part Time (1000-1559 hours) Annual Hours 25 hrs/week academic year; plus 8 weeks summer travel # of Months 11 Hours Per Week 25/academic year; plus 8 weeks summer travel Work Dates
25 hours week during academic year (40 weeks).
8 weeks travel, May – July 2026.
Campus Main Campus (Grantham)
Position Description
Position Summary
The International Business Institute (IBI) Program Coordinator 2025-26 (PC) will facilitate the smooth functioning of the program with concern for the safety, health and morale as well as the academic and spiritual life of the students and faculty involved. Additionally, this position will require the planning and coordination of travel for the seven-eight-week semester program itinerary, including but not limited to hotel arrangements, air and ground transportation, cultural visits, corporate visits and group dinners. This position will work closely with the Program Assistant that will also accompany the program and manage the student group.
Education Required
Associate’s Degree
Education Preferred
Bachelor’s Degree
Experience Required
Administrative, educational, and travel experience.
Experience Preferred
Supervising students, traveling with students
Skills, Characteristics Required For Position
The ideal candidate for this position possesses excellent interpersonal and communication skills with the ability to interact effectively with college students and faculty. The PC should be well organized and attentive to details to effectively manage and prioritize the complex nuances associated with the IBI program. The PC should be intellectually curious and possess a high degree of stamina. The PC should have prior exposure to international settings, business, culture and travel. The PC must be able to maintain strict confidentiality and security. The PC needs to be able to travel internationally and live out of a suitcase for 7-8 weeks.
Special Working Conditions
Job duties must be performed while traveling on the program with students & faculty.
Driving Requirements
None
Pre-travel Responsibilities
Essential Employee N/A Primary Duties
- Work closely with the Department of Business Chair to plan the 7-8 week summer itinerary, this will include:
- Hotel arrangements
- Round trip flight transportation to/from the United States
- Book additional flights for IBI faculty not on group flight
- Ground transportation during program for group
- Coordinate group meals when scheduled on itinerary
- Work with students during the application and acceptance process. Work with Agape Center in TerraDotta system to track applicants.
- Work with students to obtain visas and necessary travel documents (new to 2026 will be ETIAS for Europe)
- Work individually with international students travel needs.
- Coordinate student pre-departure meetings
- Monitor IBI email account, social media accounts and posts
- Process all wire and pre-payments for accommodations, flights, etc. prior to travel
- Complete and submit flight lists
- Complete and submit hotel rooming lists (required by hotel)
- Order any clothing, portfolio or gift items needed throughout the year
- Work with Agape Center to obtain travel insurance and update their office with all necessary travel documents.
- Create IBI 2026 canvas page
- Communicate with parents, when necessary.
- Work with various Messiah departments to determine students financial aid and payments. Collect and track payments.
- Register group with Embassy prior to travel.
- Submit grades to registrar’s office for each student participant.
Responsibilities While Traveling On Program
- Travel to Europe to undertake an itinerant lifestyle for the duration of service.
- Assist in the orderly arrival / departure of airports and hotels and the loading of the coach.
- Assist in room allocations and maintain a record of such.
- Assist with student curfew, student fidelity to the Community Life Standards, daily attire expectations and punctual adherence to the daily schedule.
- Accompany faculty and students on corporate and organizational visits and oversee the movement of students in and out of the facility.
- Assist with the administration of various academic activities (e.g., quizzes, writing assignments, classroom preparation, etc.).
- Help build a community of care among the students with focus on team building and conflict resolution.
- Participate in the rotation for daily devotions and facilitate discussion / reflection groups as needed.
- Foster healthy and safe recreational and group activities and spend time getting to know the students.
- Accompany students to doctors, clinics and hospitals as necessary.
- Provide encouragement and counsel to students who are in need.
- Handling various tasks, situations, and emergencies.
- Provide leadership for the program in the absence of the Managing Director and faculty.
- Assign, prepare and coordinate rooming assignments for lodging, changing roommates every week.
- Prepare and distribute country introduction information sheets, containing cultural clues, things to see, currency, time zone, any travel suggestions.
- Prepare and distribute corporate visit information sheets, containing company industry, tips about the company, website & contact info, and related current news or info.
- Assist in purchasing public transport tickets and/or cultural site visits with program assistant.
- Prepare lunches, as needed with program assistant.
- Manage Messiah issued p-card, reconcile and record receipts in a timely fashion.
Secondary Duties
- Document the IBI program on social media
- Take photographs for program
- All other duties assigned
Supervises: # of Administrative 0 Supervises: # of Staff 0 Supervises: # of Student 10-20 Posting Date 07/02/2025 Open Until Filled No Application Deadline Diversity
Messiah University’s commitment to diversity and inclusive excellence draws inspiration from its mission “to educate men and women toward maturity of intellect, character and Christian faith in preparation for lives of service, leadership and reconciliation in church and society.” The university has pursued this vision through a strategic planning process that encourages diversity through employee and student composition, campus climate, and an educational program that seeks to equip and enable educators and students to embrace diversity. Candidates should clearly articulate why diversity and inclusive excellence matter to them as persons of faith as well as in their profession. Candidates will speak to how as a potential employee, they will contribute to the advancement of this vision through their teaching-learning, research, institutional service, and public engagement.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Optional Documents
Human Resources: One University Avenue Suite 3015 Mechanicsburg PA 17055; 717-796-5300
Student Employment: One University Avenue Suite 3015 Mechanicsburg PA 17055; 717-796-1800 x.2900 #J-18808-Ljbffr
Program Coordinator IBI 2025/26 employer: Student Activities Board
Contact Detail:
Student Activities Board Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Program Coordinator IBI 2025/26
✨Tip Number 1
Familiarise yourself with the International Business Institute (IBI) programme and its objectives. Understanding the programme's goals will help you demonstrate your alignment with their mission during interviews.
✨Tip Number 2
Network with current or former staff members of the IBI programme. They can provide valuable insights into the role and the organisational culture, which can be beneficial for your application and interview preparation.
✨Tip Number 3
Highlight any relevant travel experience you have, especially in international settings. Being able to share personal anecdotes about your travels can showcase your adaptability and understanding of different cultures.
✨Tip Number 4
Prepare to discuss your organisational skills and how you manage multiple tasks simultaneously. The role requires attention to detail and the ability to coordinate various aspects of the programme, so having examples ready will strengthen your candidacy.
We think you need these skills to ace Program Coordinator IBI 2025/26
Some tips for your application 🫡
Understand the Role: Read through the job description carefully to understand the responsibilities and requirements of the Program Coordinator position. Tailor your application to highlight relevant experiences that align with these duties.
Highlight Relevant Experience: In your CV and cover letter, emphasise any administrative, educational, or travel experience you have. Mention specific instances where you've successfully managed similar tasks, such as coordinating travel or working with students.
Showcase Interpersonal Skills: Given the importance of communication in this role, provide examples of how you've effectively interacted with diverse groups. This could include experiences with students, faculty, or in international settings.
Address Diversity Commitment: Since the university values diversity and inclusive excellence, make sure to articulate your understanding of these concepts. Explain how your personal beliefs and professional experiences contribute to fostering an inclusive environment.
How to prepare for a job interview at Student Activities Board
✨Show Your Organisational Skills
As a Program Coordinator, you'll need to demonstrate your ability to manage complex itineraries and logistics. Prepare examples from your past experiences where you successfully organised events or travel plans, highlighting your attention to detail and problem-solving skills.
✨Communicate Effectively
Excellent interpersonal and communication skills are crucial for this role. Practice articulating your thoughts clearly and confidently. Be ready to discuss how you've interacted with students or faculty in previous roles, showcasing your ability to build rapport and handle diverse situations.
✨Demonstrate Cultural Awareness
Given the international nature of the position, it's important to show your understanding of different cultures. Share any relevant travel experiences or interactions with international students that highlight your adaptability and cultural sensitivity.
✨Prepare for Scenario Questions
Expect questions that assess your ability to handle emergencies or unexpected situations while travelling. Think of scenarios where you had to make quick decisions or resolve conflicts, and be prepared to explain your thought process and outcomes.
