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- Tasks: Support leadership with admin tasks, manage diaries, and assist project managers.
- Company: Join a dynamic team focused on enhancing project outcomes for a brighter future.
- Benefits: Enjoy hybrid working options and a collaborative work environment.
- Why this job: Be part of a team that values organisation and innovation while making a real impact.
- Qualifications: Experience in admin roles, strong communication skills, and proficiency in Office applications required.
- Other info: This is a permanent position based in Glasgow or Bristol.
The predicted salary is between 36000 - 60000 £ per year.
Join to apply for the Team Support / Senior Team Support role at COWI
Join to apply for the Team Support / Senior Team Support role at COWI
Team Support / Senior Team Support
Glasgow/Bristol
Permanent
Office/Home Hybrid Working
Do you have experience in organisation and a commitment to making things run smoothly?
Are you prepared to take on an essential role in aiding leadership and enhancing project outcomes for a brighter future? Then, this could be the next adventure in your career.
Create Solutions that will enable a better tomorrow
To further strengthen our business operations and project delivery, we are looking for a Team Support to join us. You will be integral to how we operate, working closely with our leadership team to provide administrative support for the day-to-day operation of our business and our projects.
Your key responsibilities will be to:
- Provide day-to-day support to one or more members of our Senior Leadership Team (SLT) operating the business across UK & Ireland.
- This will include diary management, arranging internal or external meetings, organising UK or international travel, and reconciling and submitting expenses.
- You will work closely with SLT to provide wider operational administrative support to the business e.g. arranging, preparing material for, attending and taking records of management meetings; updating management records including internal SharePoint sites; preparing presentation material for internal business communications; helping support timely and accurate completion of timesheets; or conducting research and compiling data to support wider business initiatives.
- You will also be required to provide administrative support to Project Managers on some of our key projects.
- This may include, for example, assistance in updating project resource forecasts, timesheets, and organisation charts; scheduling meetings and preparing agendas and minutes; supporting preparation of regular project management reports; updating other project or document management systems or processes.
Your skills. Our team. Together we design the future.
The first step to success in this role is that you are eager to collaborate with the people around you, whether they are colleagues, partners, or customers. Developing ties with others is something you do by acting respectfully and delivering on your promises. And you never get set in your ways but keep exploring new insights and ways to improve.
Furthermore, you should be or will have,
- Demonstrable experience working in similar roles e.g. as a personal or executive assistant, or in project coordination or administration.
- A collaborative professional, with effective decision-making and problem-solving abilities, able to take the initiative and bring your own ideas and solutions to problems.
- A highly organised individual with the ability to build effective and collaborative working relationships at all levels within a business, and the skill to handle deadlines or quickly realign to changing priorities.
- Professional and discrete when dealing with personal or confidential information related to people or projects.
- Skilled at operating alone as well as within a broader administrative team that assists one another to ensure consistent service to our leadership team and significant projects.
- Have effective written and verbal communication, able to adapt your style as the situation demands, and with a focus on detail when necessary.
- A proficient user of Office applications such as Word, Excel, and PowerPoint, and of business collaboration tools such as SharePoint and PowerBI with an aptitude to learn new software packages if required.
A place to work and so much more.
At COWI, we work together with our customers to shape a sustainable and liveable world. We do it by applying our knowledge and curiosity – and sometimes even our courage – to create the solutions the world needs today to enable a better tomorrow. That is why we say no to fossil-based projects and aspire to have 100 per cent of our revenue come from activities that move our customers towards sustainability.
We value differences and development and cultivate an environment of belonging and having fun. Because that is what brings out the best in you, at work and at home.
With offices primarily located in Scandinavia, the UK, North America, and India, we are currently 7,300 people who bring their expertise in engineering, architecture, energy, and environment into play.
What we also offer:
To us, a fair reward is more than a competitive salary. We want to take care of our people professionally and personally as well.
- Some of our benefits include:
- 28 days\’ holiday plus all UK bank and public holidays
- Formalised development plans and yearly promotion opportunities
- Private health care, for you and your immediate dependents
- Flexible and hybrid working conditions
- Annual subscription fees paid for your membership of two Professional Institutions
- Group personal pension scheme – salary exchange
- Life assurance
Got more questions?
If you have any unanswered questions about the role or what we have to offer, please reach out to our Talent Acquisition Specialist, Shruti Gupta at srgu@cowi.com.
Get to know us even better at our website, www.cowi.com, where you can learn more about our projects, our strategy, what we want to achieve and what life is like at COWI.
Equal opportunity employer.
COWI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to ethnicity, colour, religion, gender, national origin, age, or disability. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Seniority level
-
Seniority level
Not Applicable
Employment type
-
Employment type
Full-time
Job function
-
Job function
Management, Consulting, and Engineering
-
Industries
Civil Engineering and Business Consulting and Services
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Team Support / Senior Team Support employer: COWI
Contact Detail:
COWI Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Support / Senior Team Support
✨Tip Number 1
Familiarise yourself with the company culture and values of COWI. Understanding their mission and how they operate will help you align your responses during interviews and demonstrate that you're a good fit for the team.
✨Tip Number 2
Network with current or former employees on platforms like LinkedIn. Engaging in conversations can provide you with insider knowledge about the role and the team dynamics, which can be invaluable during your application process.
✨Tip Number 3
Prepare specific examples from your past experiences that showcase your organisational skills and ability to support leadership teams. Being able to articulate these examples clearly will set you apart during interviews.
✨Tip Number 4
Stay updated on industry trends and tools relevant to the role, such as project management software and collaboration tools like SharePoint and PowerBI. Demonstrating your knowledge of these tools can show your readiness to hit the ground running.
We think you need these skills to ace Team Support / Senior Team Support
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in organisation and administrative support. Emphasise any roles where you've assisted leadership teams or managed projects, as this aligns closely with the responsibilities of the Team Support position.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and how your skills match the job description. Mention specific examples of your decision-making and problem-solving abilities, as well as your experience with diary management and operational tasks.
Highlight Relevant Skills: Clearly outline your proficiency in Office applications and collaboration tools like SharePoint and PowerBI. These technical skills are crucial for the role, so make sure they stand out in your application.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the Team Support role.
How to prepare for a job interview at COWI
✨Showcase Your Organisational Skills
Since the role requires strong organisational abilities, be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how your skills contributed to smoother operations.
✨Demonstrate Your Communication Skills
Effective communication is key in this position. During the interview, practice clear and concise responses. You might also want to prepare a few questions that show your interest in the company's internal communications and team dynamics.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving and decision-making skills. Think of scenarios where you had to make quick decisions or resolve conflicts, and be ready to explain your thought process and the outcomes.
✨Familiarise Yourself with Relevant Tools
The job mentions proficiency in Office applications and collaboration tools like SharePoint and PowerBI. Brush up on these tools before the interview, and be ready to discuss how you've used them in previous roles to enhance productivity.
