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- Tasks: Support the purchasing team by managing customer orders and liaising with suppliers.
- Company: Join Phoenix Medical Supplies, a leader in healthcare solutions for the UK.
- Benefits: Enjoy 25 days annual leave, health cash plan, discounts, and funded training.
- Why this job: Be part of a team that makes a real difference in healthcare delivery.
- Qualifications: 5 GCSEs including Maths and English; strong communication and organisational skills required.
- Other info: Remote work options may be available; apply through the 'Apply now' button.
The predicted salary is between 28800 - 43200 £ per year.
Working Pattern: Monday to Friday – [hours] hours per week
About Us:
At Phoenix Medical Supplies, we pride ourselves on delivering top-class, business-relevant solutions to the UK healthcare industry. We are currently looking for a Generic Purchasing Assistant to ensure the smooth and expeditious delivery of goods and services for nominated Nupharm Direct and Numark accounts through a cohesive interface with Sales, Purchasing, Operations, and Finance. Join us and be a part of a team that really makes a difference.
Key Responsibilities:
- Act as a primary contact for bespoke or tailored orders received from customers via Telesales or Field Sales Forces.
- Interface with Phoenix Sales Personnel and Customers regarding receipt of Customer orders and regularly update them on order progress.
- Coordinate with the Group Generic Category Manager or relevant Category Manager to ensure timely placement of orders with suppliers. Negotiate product and price with suppliers when requested.
- Monitor the status of outstanding supplier orders and liaise with depot Goods In to ensure timely receipt, highlighting issues to the relevant Category Manager.
- Oversee order collation in depot, coordinate deliveries, and respond to customer queries related to deliveries.
- Maintain Service Level Agreement trackers, monitor performance, and produce reports to support the function.
- Address short-dated or damaged stock queries raised by customers, coordinating with customers, depot, telesales, purchasing, and quality teams for customer returns.
- Place orders with manufacturers as directed by the purchasing or telesales team.
- Perform other duties as assigned by the Group Generic Category Manager.
What We’re Looking For:
- Administrative and Commercial background, preferably with exposure to a purchasing or trading environment.
- Good communication, literacy, and numeracy skills.
- Strong time management and multitasking abilities. Organized and capable of working under pressure.
- Attention to detail, positive attitude, team player, self-motivated, and willing to contribute to discussions.
- Minimum 5 GCSEs including Maths and English.
- Proficiency in Microsoft Office (Word, Excel, Outlook); Access is an advantage.
What We Offer:
- 25 days (pro rata) annual leave plus bank holidays, increasing with length of service.
- Medicash health cash plan for healthcare costs.
- iTrent Financial Wellbeing app for flexible pay management.
- High street discounts and offers.
- Employee Assistance Programme (EAP).
- Contributory Pension Scheme.
- Fully funded accredited training through the Apprenticeship Scheme.
Note: If you are not a passport holder of the country for this vacancy, you may need a work permit. Check our Blog for more information.
Bank or payment details should not be provided when applying. All applications should be made via the \’Apply now\’ button.
Created on 12/07/2025 by TN United Kingdom
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Generic Purchasing Assistant employer: PHOENIX Medical Supplies Limited
Contact Detail:
PHOENIX Medical Supplies Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Generic Purchasing Assistant
✨Tip Number 1
Familiarise yourself with the healthcare supply chain. Understanding how goods and services flow within the healthcare industry will give you an edge in discussions during interviews and help you relate better to the role's responsibilities.
✨Tip Number 2
Brush up on your negotiation skills. Since the role involves negotiating product and price with suppliers, being able to demonstrate your ability to negotiate effectively can set you apart from other candidates.
✨Tip Number 3
Showcase your organisational skills. Prepare examples of how you've successfully managed multiple tasks or projects simultaneously, as this is crucial for the Purchasing Assistant role where multitasking is key.
✨Tip Number 4
Network with professionals in the purchasing and healthcare sectors. Engaging with industry contacts can provide insights into the role and may even lead to referrals, increasing your chances of landing the job.
We think you need these skills to ace Generic Purchasing Assistant
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and skills required for the Generic Purchasing Assistant position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your administrative and commercial background, particularly any experience in purchasing or trading environments. Highlight relevant skills such as communication, time management, and proficiency in Microsoft Office.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples of how you have successfully managed orders, coordinated with teams, or handled customer queries in previous roles.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for the role.
How to prepare for a job interview at PHOENIX Medical Supplies Limited
✨Know the Company
Before your interview, take some time to research Phoenix Medical Supplies. Understand their mission, values, and the specific role of a Generic Purchasing Assistant within the company. This will help you tailor your answers and show genuine interest.
✨Highlight Relevant Experience
Make sure to discuss any previous experience you have in purchasing or trading environments. Be ready to provide examples of how you've successfully managed orders, negotiated with suppliers, or handled customer queries in the past.
✨Demonstrate Communication Skills
Since the role requires strong communication skills, prepare to showcase your ability to liaise effectively with different teams. You might be asked about how you would handle specific scenarios involving customers or suppliers, so think through your responses.
✨Showcase Your Organisational Skills
The job demands excellent time management and multitasking abilities. Be prepared to discuss how you prioritise tasks and manage your workload, especially under pressure. Providing examples from past experiences can strengthen your case.
