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- Tasks: Support training processes and manage competency systems for various business units.
- Company: Bilfinger UK is a top engineering and maintenance provider across multiple industries.
- Benefits: Enjoy partial remote work, competitive pay, and opportunities for professional growth.
- Why this job: Join a dynamic team focused on safety, quality, and continuous improvement in a thriving industry.
- Qualifications: High school diploma required; experience in certification processing and strong IT skills preferred.
- Other info: This is a temporary role based in Aberdeen or Warrington with flexible working options.
The predicted salary is between 30000 - 42000 £ per year.
Job ID: 66286
Training & Competency Administrator(Temporary)
Training & Competency Administrator(Temporary)
Aberdeen or Warrington, ABE, GB, AB23 8EU
Aberdeen or Warrington, ABE, GB, AB23 8EU
Partial Remote (Hybrid)
Job ID: 66286
Aberdeen or Warrington
AB23 8EU
GB
Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.
We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.
This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.
To provide support in all training and competence processes and to act as the training and competence system
administrator across all UK business units. To ensure compliance with training and competence requirements, in
accordance with company and client processes and procedures
Main Responsibilities
Providing administrative support to the training and competency team, for example, completing forms,
updating Company training and competency systems, training matrices, electronic filing of documentation,
certification verification and paperwork from third party awarding bodies.
- Support Training and Competency Advisor in review/gap analysis of monthly training bookings within training
provider, to ensure maximum return for our ECITB Levy through Grant recovery. This includes updating claim
sheets with accurate information.
- Assigning e-learning to employees in the relevant Learning Management System(s).
- Issuing training/competency expiry reminders to relevant employees and raising Training Request Forms.
- Handling of incoming certification by mail and scanning into training database.
- Complete sample personnel audit checks on a regular basis and highlight any gaps to relevant teams in
advance of audits.
- Carry out regular updates to remove leavers from the relevant system and conduct spot checks on accuracy
of records within relevant related systems.
- Spot check incoming certification and provide feedback to external training provider, where required.
- Support all new starts with training system overview/guidance.
- Follow up with internal Training champions to ensure accuracy of recording in the training system and collate
findings/best practise to share across the group.
- Record training completions on Onboard Tracker.
- Create internal training certificates upon confirmation of course attendance and record as required.
- Provide management and internal stakeholders on a regular basis, training and competency related
reports, as agreed.
- Support the business and participate in the continuous review and development of training and competency
related systems and processes to ensure they remain robust and fit-for-purpose.
- Provide support to the wider organisation with training and competence related queries and respond to
incoming emails in the shared mailbox.
- Liaise where required, with internal and/or external stakeholders.
- Strive for full completion of set objectives or KPI’s.
Experience & Qualifications
- Previous experience in a similar role, in particular processing and verification of certification.
- Knowledge of the oil and gas industry(Desirable)
- Familiarity with mandatory certification requirements offshore / onshore sites.(Desirable)
- Experience in maintaining and administering changes within digital training/competence system.(Desirable)
- Industry Training/Skills system awareness.(Desirable)
- Understanding of the importance of quality assurance.
- Strong IT skills, experience using excel and other Microsoft applications.
- Excellent communication skills (Written & Verbal)
If you wish to speak to a member of the recruitment team, please contact 01224 246246.
Bilfinger UK Limited
Human Resources
Permanent
High-school diploma or equivalent
Bilfinger Careerstart
Job Segment: Offshore Oil, Nuclear Engineering, Quality Assurance, Administrative Assistant, Engineer, Energy, Engineering, Technology, Administrative #J-18808-Ljbffr
Training & Competency Administrator(Temporary) employer: Bilfinger UK
Contact Detail:
Bilfinger UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Training & Competency Administrator(Temporary)
✨Tip Number 1
Familiarise yourself with the specific training and competency systems used in the oil and gas industry. Understanding these systems will not only help you during the interview but also demonstrate your proactive approach to the role.
✨Tip Number 2
Network with professionals in the training and competency field, especially those who have experience in the oil and gas sector. Engaging with them can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Prepare to discuss your experience with certification processing and verification. Be ready to share specific examples of how you've handled similar tasks in previous roles, as this will highlight your suitability for the position.
✨Tip Number 4
Showcase your IT skills, particularly with Excel and other Microsoft applications. Consider preparing a brief demonstration or example of how you've used these tools effectively in past roles to manage training data.
We think you need these skills to ace Training & Competency Administrator(Temporary)
Some tips for your application 🫡
Tailor Your CV: Make sure to customise your CV to highlight relevant experience and skills that align with the responsibilities of the Training & Competency Administrator role. Emphasise any previous administrative support roles, particularly in training or competency systems.
Craft a Strong Cover Letter: Write a compelling cover letter that outlines your motivation for applying and how your background fits the job description. Mention specific experiences that demonstrate your ability to handle administrative tasks and your understanding of training processes.
Highlight Relevant Skills: In your application, focus on key skills such as strong IT proficiency, excellent communication abilities, and any familiarity with training systems or the oil and gas industry. Use examples to illustrate how you've successfully applied these skills in past roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for the administrative nature of this role.
How to prepare for a job interview at Bilfinger UK
✨Know the Company Inside Out
Before your interview, make sure you research Bilfinger UK thoroughly. Understand their services, values, and recent projects in the oil and gas industry. This will help you tailor your answers and show genuine interest in the company.
✨Highlight Relevant Experience
Be prepared to discuss your previous experience in training and competency administration. Focus on specific examples where you've processed certifications or managed training systems, as this aligns directly with the job requirements.
✨Demonstrate Strong IT Skills
Since the role requires strong IT skills, especially with Excel and other Microsoft applications, be ready to discuss your proficiency. You might even want to mention any relevant projects where you used these skills effectively.
✨Prepare Questions for Your Interviewers
Having thoughtful questions ready shows your enthusiasm for the role. Ask about the team dynamics, ongoing training initiatives, or how success is measured in the position. This not only demonstrates your interest but also helps you gauge if the company is the right fit for you.
