Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support high-profile projects by coordinating meetings and managing documentation.
- Company: Join East Lancashire Hospitals NHS Trust, a leader in safe and effective healthcare.
- Benefits: Enjoy flexible working, training opportunities, and the chance to make a real impact.
- Why this job: Be part of a dynamic team that values organisation and detail in project management.
- Qualifications: NVQ Level 4/Diploma in Business Admin or related field, plus relevant experience required.
- Other info: Opportunity to work independently in a fast-paced environment with a supportive team.
The predicted salary is between 28800 - 43200 £ per year.
Social network you want to login/join with:
Are you highly organised, detail-oriented, and passionate about supporting impactful projects? We’re looking for a proactive and confident Programme Assistant to join our Corporate Division’s Programme Management Office (PMO). In this role, you’ll play a key part in supporting the delivery of high-profile projects that contribute directly to the Trust’s strategic objectives. You’ll be involved in everything from coordinating meetings and managing project documentation to producing reports and supporting governance processes.
Main duties of the job
Are you highly organised, detail-oriented, and passionate about supporting impactful projects? We’re looking for a proactive and confident Programme Assistant to join our Corporate Division’s Programme Management Office (PMO). In this role, you’ll play a key part in supporting the delivery of high-profile projects that contribute directly to the Trust’s strategic objectives. You’ll be involved in everything from coordinating meetings and managing project documentation to producing reports and supporting governance processes.
Working for our organisation
At East Lancashire Hospitals NHS Trust our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding area. We employ over 8,000 staff, many of whom are internationally renowned and have won awards for their work.
Detailed job description and main responsibilities
As the PMO Programme Assistant you will:
- Provide day-to-day coordination and administrative support to the PMO team to help deliver key programmes and projects.
- Act as the first point of contact for queries related to PMO processes, systems, and documentation—via email, phone, Teams, or in person.
- Maintain and update project documentation, databases, and spreadsheets, ensuring accuracy and compliance with governance standards.
- Support the preparation and distribution of reports, meeting papers, and data submissions in various formats.
- Assist in identifying and resolving issues or problems within projects, escalating where necessary and contributing to solutions.
- Deliver training and updates to staff on PMO tools, templates, and systems as required.
- Coordinate meetings and calendars, ensuring timely communication and follow-up on actions.
- Work flexibly and independently, managing competing priorities and deadlines in a fast-paced environment.
Person specification
Qualifications
- NVQ Level 4/Diploma or equivalent in relevant area e.g. Business Admin, IT or Project Support plus relevant hands on experience
- Knowledge of HR and IT systems gained through training or experienced
Experience
- Experience of using IT Systems
- Significant experience of being the first point of contact for queries
- Significant previous experience of providing project support
- Significant experience using Microsoft Office products e.g. Excel, Word, project, PowerPoint to present data/provide basic statistical analysis and complex project documents, presentations or training material
Knowledge and skills
- Excellent written and verbal communications skills
- Excellent organisation and report writing skills
- Good understanding of Project Management documentation and how it’s utilised
- Ability to demonstrate a high level of keyboard skills (e.g. creating spreadsheets, documents, presentations
Personal attributes
- Confident to answer queries from all levels of staff
- The ability to manage and prioritise own workload
- The ability to work to targets and deadlines
- Must be diplomatic/tactful
- Ability to work autonomously
Other
- Ability to travel to other sites or external meetings as required
#J-18808-Ljbffr
Programme Assistant employer: East Lancashire Hospitals NHS Trust
Contact Detail:
East Lancashire Hospitals NHS Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Programme Assistant
✨Tip Number 1
Familiarise yourself with project management tools and methodologies. Understanding how PMO processes work will give you an edge in discussions and demonstrate your proactive approach to the role.
✨Tip Number 2
Network with current or former employees of the organisation. Engaging with them can provide insights into the company culture and expectations, which can be invaluable during interviews.
✨Tip Number 3
Prepare to discuss specific examples of how you've managed competing priorities in previous roles. This will showcase your organisational skills and ability to thrive in a fast-paced environment.
✨Tip Number 4
Demonstrate your communication skills by being clear and concise in all interactions. Whether it's during a phone call or a meeting, showing that you can convey information effectively is crucial for a Programme Assistant.
We think you need these skills to ace Programme Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Programme Assistant role. Emphasise your organisational abilities, project support experience, and proficiency in Microsoft Office products.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for supporting impactful projects. Mention specific examples of how you've successfully managed competing priorities or provided administrative support in previous roles.
Highlight Relevant Qualifications: Clearly state your qualifications, such as NVQ Level 4/Diploma in Business Admin or Project Support. If you have any additional training related to HR or IT systems, be sure to include that as well.
Showcase Communication Skills: Since excellent written and verbal communication skills are essential for this role, ensure your application is free from errors and clearly conveys your ideas. Use professional language and structure your application logically.
How to prepare for a job interview at East Lancashire Hospitals NHS Trust
✨Showcase Your Organisational Skills
As a Programme Assistant, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritise and keep track of deadlines.
✨Demonstrate Your Communication Skills
You'll be the first point of contact for queries, so it's important to show off your excellent written and verbal communication skills. Practice explaining complex information clearly and concisely, as this will be crucial in your role.
✨Familiarise Yourself with Project Management Tools
Make sure you know the basics of project management documentation and tools. If you have experience with specific software like Microsoft Project or Excel, be ready to discuss how you've used these in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as resolving issues within projects or coordinating meetings. Think of examples from your past experiences where you successfully navigated similar challenges.
