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- Tasks: Support the Head of Quality with admin tasks, meetings, and diary management.
- Company: Join Betsi Cadwaladr University Health Board, the largest health organisation in Wales.
- Benefits: Enjoy a supportive work environment with a commitment to equality and diversity.
- Why this job: Be part of a dynamic team making a real impact on patient care.
- Qualifications: Degree or equivalent experience required; admin experience at a high level preferred.
- Other info: Welsh speakers are encouraged to apply; applications accepted in Welsh.
The predicted salary is between 28800 - 43200 £ per year.
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Job Overview
Job Overview
The successful candidate will be a key member of the Office of the Nurse Director with specific responsibility & accountability for providing efficient and effective support to both the Head of Quality and the Quality Directorate function within the Health Board.
This is an extremely fast paced and rewarding role, working across the Health Board to support the Head of Quality to maintain and implement new processes as well as identifying learning and sharing best practice to ensure that patients and families are able to receive the safest care possible.
You will report to and work alongside the EA to Executive Director of Nursing and Midwifery as part of a dynamic team to provide high level administrative and secretarial services.
The successful candidate will be used to working at a senior level, and will demonstrate discretion, as well as excellent planning, organisation and communication skills.
Main duties of the job
The role will incorporate all aspects of PA support including: preparation for meetings; minute-taking in a variety of forums; complex diary management and email management. Acting as the first point of contact for the Head of Quality, providing advice and signposting for a wide range of matters and working autonomously in respect of allocated tasks.
The ability to speak Welsh is desirable for this post; Welsh and /or English speakers are equally welcome to apply.
Working for our organisation
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Detailed Job Description And Main Responsibilities
Providing high-level administrative and secretarial services.
Scheduling and arranging meetings including the compilation of complex agendas, and the taking and transcribing of formal minutes.
Provide corporate administrative and secretarial support to a nominated director as required. This will include the scheduling and re-arranging of diaries.
Person specification
Qualifications
Essential criteria
- Degree or equivalent level of experience
- Diploma in Office Administration or experience to diploma level
Desirable criteria
- NVQ or equivalent in Administration
- Certificate in supervision or management
Experience
Essential criteria
- Significant experience at a high level of providing a comprehensive administrative / PA service
- Familiar with office procedures and deadlines
Desirable criteria
- Previous experience of working as Administrator / PA to an Executive Director of equivalent
- Previous experience of working within the NHS
Skills
Essential criteria
- Excellent communication skills
- Ability to work unsupervised and make decisions
- Organisation skills
Desirable criteria
- Ability to produce reports
- Confident in all aspects of office practice
Knowledge
Essential Criteria
- Advanced knowledge of word processing, spreadsheet and presentation packages
- Ability to take minutes
Personal Qualities
Essential Criteria
- Friendly, professional approach
- Confident manner
- Self motivated and enthusiastic
Seniority level
-
Seniority level
Mid-Senior level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Administrative
-
Industries
Hospitals and Health Care
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Personal Assistant / Administrator employer: Betsi Cadwaladr University Health Board
Contact Detail:
Betsi Cadwaladr University Health Board Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant / Administrator
✨Tip Number 1
Familiarise yourself with the specific responsibilities of a Personal Assistant in a healthcare setting. Understanding the nuances of supporting senior management in a fast-paced environment will help you demonstrate your suitability during any discussions.
✨Tip Number 2
Network with professionals already working in similar roles within the health sector. Engaging with them can provide insights into the day-to-day challenges and expectations, which you can reference in your conversations with us.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've effectively managed complex schedules or projects in the past. Being able to discuss these experiences will highlight your capability to handle the demands of this role.
✨Tip Number 4
If you have any knowledge of Welsh, be sure to mention it! Even if it's not a requirement, demonstrating your willingness to engage with the local language can set you apart from other candidates.
We think you need these skills to ace Personal Assistant / Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly any high-level PA support. Emphasise skills like diary management, minute-taking, and communication, as these are crucial for the role.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the position and the Health Board's mission. Mention specific experiences that demonstrate your ability to work autonomously and manage complex tasks effectively.
Showcase Relevant Skills: Highlight your organisational skills and ability to handle multiple tasks simultaneously. If you have experience with office software or taking minutes, be sure to mention this, as it aligns with the job requirements.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for a Personal Assistant role.
How to prepare for a job interview at Betsi Cadwaladr University Health Board
✨Showcase Your Organisational Skills
As a Personal Assistant, you'll need to demonstrate your ability to manage complex diaries and schedules. Be prepared to discuss specific examples of how you've successfully organised meetings or events in the past.
✨Prepare for Minute-Taking
Since minute-taking is a key part of the role, practice summarising discussions and decisions from previous meetings. Bring a notepad or device to take notes during the interview, showing your readiness for this responsibility.
✨Demonstrate Discretion and Professionalism
You'll be handling sensitive information, so it's crucial to convey your understanding of confidentiality. Share experiences where you've had to maintain discretion in your previous roles.
✨Familiarise Yourself with the Health Board's Values
Research Betsi Cadwaladr University Health Board's mission and values. During the interview, align your answers with their commitment to quality care and organisational values, showcasing your enthusiasm for contributing to their goals.
