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- Tasks: Support the Facilities team with printing, organising supplies, and maintaining office spaces.
- Company: Join Simpson Thacher & Bartlett LLP, a top international law firm known for excellence.
- Benefits: Enjoy a collaborative environment, professional growth opportunities, and a diverse workplace culture.
- Why this job: Be part of a dynamic team that values your contributions and fosters personal development.
- Qualifications: Experience in reprographics and facilities management is preferred; teamwork and attention to detail are essential.
- Other info: This role offers a chance to work in a prestigious law firm while gaining valuable skills.
The predicted salary is between 24000 - 42000 £ per year.
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Join to apply for the Evening Facilities Assistant role at Simpson Thacher & Bartlett LLP
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Simpson Thacher & Bartlett LLP is a leading international law firm known for its excellence, professionalism, and commitment to talent. Our London office plays a key role in the firm\’s global practice, and we are seeking a diligent and proactive HR Technology Assistant to support our growing HR operations.
Description/Job Summary
To provide a pro-active first class service to all fee earners and business services staff, ensuring that the needs of the client are met and assisting in the running of the Facilities Office and supporting the Facilities Manager and the Facilities team.
Responsibilities/Duties
Copy and Print
- Photocopying, printing and binding documents for internal and external use, including presentations. Ensuring emailed requests are responded to in good time and the task is completed efficiently
- Creating high-level full bleed booklets used for marketing material and client pitches
- Helping the Events team with print requests such as name badges, place cards and menus
- Coordinates emailed print request tasks with co-workers
- Scanning of documents
- Provide first-line support for the maintenance of the photocopiers and printers
- Organise toner changes for photocopiers and printers and ensures stock is at the required level
- Arrange photocopier engineer call-outs when required
- Organise which print work will be outsourced and which will stay in house in order to meet deadlines
Stationery and Office Equipment
- Assist with ordering office stationery, and general office supplies
- Ensure all stationery areas are fully equipped stocked with paper and supplies and maintained at all times
- Provide new joiners with a stationery starter pack and ensure there is a supply of starter packs pre made
Meeting Rooms
- Ensuring meeting room furniture setups and reconfiguring meeting rooms as and when necessary
Joiners and Leavers
- Liaise with security to request security passes for new joiners and ensure that passes are added to the Gallagher Security systems with the appropriate access given
- Liaise with security to advise of leavers and ensure security passes are returned
- Assist the Facilities Manager with new office set ups and ensure leavers offices are clear in preparation for new joiners
- Photograph new joiners for their passes and intranet photos
Internal Office Moves
- Assist the Facilities Manager with internal office moves
Post and Courier
- Franking and distribution of mail items such as 1st class mail, special delivery and recorded deliveries
- Booking and distribution of UK and overseas couriers
- Collection of mail and couriers ensuring this task is completed regularly and efficiently, coordinating collections and runs with colleagues
- Manages issues with any UK, overnight or international couriers to keep any delays to minimum ensuring the recipient or sender is kept up to date with progress
General
- General housekeeping duties and floor walks addressing any issues found and escalating where necessary
- Archiving boxes and files in office and in our internal basement
- Reporting maintenance issues, relating to fabric, lighting, heating and cooling to onsite maintenance and engineering team
- Assist with signage ordering
- Arranging delivery and collection of confidential bins
- Liaise with external vendors and contractors and submit permits and parking requests if required
- Arranges bicycle and car passes for staff who regularly want to park or cycle into the office
- Liaise with external vendors and contractors and submit permits and parking requests if required
- To assist the Facilities Manager on projects and planning
- Any other ad-hoc duties as required by the Facilities Manager, other management or partnership
Required Skills
- 5+ years’ experience in reprographics with good knowledge of scanning, printing from data rooms, experience with bulk print software and Canon MFD’s formatting and printing excel spreadsheets
- Experience of Morgana Booklet Maker and Duplo Slitter/Cutter/Creaser desirable
- Experience within a post room
- Intermediate knowledge of Microsoft Office systems
- Relevant experience working within a facilities department in a professional services environment
- Ability to work as a team player
- Excellent attention to detail
- Ability to manage a heavy workload and work to tight deadlines
- DSE qualified is advantageous
- Fire Marshall and/or First Aid qualified is advantageous
- Excellent written and oral communication skills
- Good problem solver
- Confident, assertive, patient and calm
- Sound judgement
- Flexibility
Equal Opportunities
Simpson Thacher is committed to ensuring that everyone can reach their full potential, irrespective of background, identity, or circumstance. We know that we are at our best when we bring together diverse experiences and perspectives. This is why we are focused on fostering a collegial environment which maximises collaboration, empowering every individual to thrive and succeed.
Seniority level
-
Seniority level
Mid-Senior level
Employment type
-
Employment type
Full-time
Job function
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Job function
Management and Manufacturing
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Industries
Law Practice
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Evening Facilities Assistant employer: Simpson Thacher & Bartlett LLP
Contact Detail:
Simpson Thacher & Bartlett LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Evening Facilities Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, such as Canon MFDs and Morgana Booklet Maker. Having hands-on experience or even a basic understanding of these systems can set you apart from other candidates.
✨Tip Number 2
Highlight your ability to manage multiple tasks efficiently. The role requires handling various responsibilities simultaneously, so be prepared to discuss examples from your past experiences where you successfully juggled different duties under tight deadlines.
✨Tip Number 3
Demonstrate your teamwork skills by sharing instances where you've collaborated effectively with colleagues. This role involves working closely with the Facilities Manager and other team members, so showcasing your ability to work well in a team is crucial.
✨Tip Number 4
Research Simpson Thacher & Bartlett LLP's culture and values. Understanding their commitment to diversity and collaboration can help you tailor your approach during any interviews, showing that you align with their ethos and are genuinely interested in being part of their team.
We think you need these skills to ace Evening Facilities Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in reprographics and facilities management. Emphasise your skills in printing, scanning, and document handling, as well as any specific software you are familiar with, like Morgana Booklet Maker.
Craft a Strong Cover Letter: Write a cover letter that showcases your proactive approach and attention to detail. Mention how your previous experiences align with the responsibilities of the Evening Facilities Assistant role and express your enthusiasm for working at Simpson Thacher & Bartlett LLP.
Highlight Relevant Skills: In your application, clearly outline your skills that match the job description, such as teamwork, problem-solving, and communication abilities. If you have qualifications like DSE or First Aid, be sure to include them as they can set you apart.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at Simpson Thacher & Bartlett LLP
✨Showcase Your Attention to Detail
As an Evening Facilities Assistant, attention to detail is crucial. Be prepared to discuss specific examples from your past experience where your meticulous nature helped avoid issues or improved efficiency.
✨Demonstrate Teamwork Skills
This role requires collaboration with various teams. Share instances where you successfully worked as part of a team, highlighting your ability to communicate effectively and support colleagues.
✨Familiarise Yourself with Relevant Software
Knowledge of printing and reprographics software is essential. Brush up on your skills with tools like Morgana Booklet Maker and Canon MFDs, and be ready to discuss how you've used similar technologies in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to manage tight deadlines or resolve conflicts, and prepare to explain your thought process and the outcomes.
