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- Tasks: Support the Engineering Management Team with administrative tasks and maintain efficient office systems.
- Company: Join a dynamic team in Tottenham focused on engineering and operations excellence.
- Benefits: Enjoy a competitive salary, supportive work environment, and opportunities for growth.
- Why this job: Perfect for those who thrive in fast-paced settings and want to make an impact.
- Qualifications: Strong organisational skills, attention to detail, and proficiency in Microsoft Office required.
- Other info: Experience with Oracle databases is a plus!
The predicted salary is between 25000 - 30000 £ per year.
Job Title: Administrative (Engineering & Operations)
Location: Tottenham
Salary: £27,692 per annum
Main Purpose of the Role
To provide comprehensive administrative support to the Engineering Management Team and the Purchasing, Stores, and Administration Manager.
Main Responsibilities
Accurately input job sheets for engineers in a timely manner.
Maintain detailed records of accident damage and repair work.
Ensure all documentation relating to rota reports, 24-hour sheets, and Running Repair Records are completed, signed off, inputted, and properly filed.
Raise purchase orders for stationery and other required office supplies.
Regularly update filing systems with current documents and complete relevant checklists.
Set up and maintain effective administrative systems to support office efficiency.
Provide general office support including typing memos and letters, and creating and maintaining spreadsheets, charts, and other documentation.
Manage filing and handle incoming telephone enquiries professionally.
Liaise with staff across various departments, including Personnel, Risk Management, and Finance.
Undertake any other reasonable tasks as required by the business.
Key Skills and Experience
Strong organisational skills with the ability to prioritise tasks effectively.
Excellent internal and external customer service skills.
High level of attention to detail and accuracy.
Ability to work efficiently and under pressure in a busy environment.
Professional handling of confidential information.
Capable of working both independently and as part of a team.
Proficient in Microsoft Office, particularly Word and Excel, with strong data input accuracy.
Experience with database programs, especially Oracle, is advantageous.
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Engineering Administration Assistant employer: Arriva UK Bus Ltd
Contact Detail:
Arriva UK Bus Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Engineering Administration Assistant
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding the nuances of job sheets, rota reports, and Running Repair Records will give you an edge during interviews.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially in Word and Excel. Being able to demonstrate proficiency in these tools can set you apart, so consider doing a quick online course or tutorial to refresh your knowledge.
✨Tip Number 3
Highlight any experience you have with database programs, particularly Oracle. If you’ve used similar systems before, be ready to discuss how that experience can translate to the role at StudySmarter.
✨Tip Number 4
Prepare examples of how you've managed multiple tasks under pressure in previous roles. This will showcase your organisational skills and ability to prioritise effectively, which are crucial for this position.
We think you need these skills to ace Engineering Administration Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Engineering Administration Assistant role. Emphasise your organisational skills, attention to detail, and proficiency in Microsoft Office.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses how your background and skills make you a great fit for this position. Mention your ability to manage administrative tasks efficiently and your experience with customer service.
Highlight Relevant Experience: In your application, include specific examples of past roles where you successfully managed administrative duties, handled confidential information, or worked under pressure. This will demonstrate your capability to perform well in this job.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Arriva UK Bus Ltd
✨Showcase Your Organisational Skills
As an Engineering Administration Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've effectively prioritised tasks in previous roles, especially in busy environments.
✨Demonstrate Attention to Detail
This role requires a high level of accuracy. During the interview, highlight instances where your attention to detail made a significant difference, such as catching errors or improving processes.
✨Familiarise Yourself with Relevant Software
Proficiency in Microsoft Office, particularly Word and Excel, is essential. Brush up on your skills and be ready to discuss how you've used these tools in past positions, especially for data input and documentation.
✨Prepare for Customer Service Scenarios
Excellent customer service skills are key for this position. Think of examples where you've successfully handled enquiries or resolved issues, and be ready to share these during your interview.
