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- Tasks: Support the HSEQ team with admin tasks, data management, and wellbeing initiatives.
- Company: Join WesTrac, a leading Cat equipment dealer with a commitment to diversity and inclusion.
- Benefits: Enjoy perks like paid parental leave, gym discounts, and career progression opportunities.
- Why this job: Be part of a supportive culture that values your contributions and promotes personal growth.
- Qualifications: Previous admin experience and proficiency in Microsoft Office are essential.
- Other info: Full-time role with a fixed-term contract until April 2026.
The predicted salary is between 36000 - 60000 £ per year.
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Reporting into the HSEQ Systems Supervisor, the Team Coordinator will join our Safety, Security and Risk team based at our South Guildford, WA office.
This role provides high-level administrative support, ensures data integrity across national systems, and coordinates wellbeing initiatives in WA.
Roster:Monday to Friday, 8.5 hours per day (including meal break)
Type: Full-time, fixed-term contract ending approximately April 2026
What You’ll Do:
- Provide executive-level support to the General Manager and HSEQ team, including calendar, travel and meeting coordination
- Maintain and improve data accuracy across OnTrac, ChemAlert, and Cell Media systems; act as the primary contact for system support
- Collate and report safety statistics to internal and external stakeholders
- Keep HSEQ documents current, organised, and accessible via the WesTrac Document Management System
- Manage administrative tasks such as preparing correspondence, invoices, purchase orders, expense claims and staff mobilisation
- Coordinate HSEQ meetings, training sessions, and wellbeing events, ensuring logistics and materials are in place
- Support emergency response by fulfilling key responsibilities when the Incident or Crisis Management Team is activated
Skills & Experience:
- Previous experience in a similar administrative role
- Proficient in Microsoft Office suite
- Strong communication, organisational, and planning skills
- Ability to manage competing priorities and work both independently and in a team
- Experience with continuous improvement initiatives
- High level of confidentiality and emergency response support
Our Benefits inclusive of but not limited to:
- Financial Benefits – Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
- Health & Wellness – Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
- Culture & Career – Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.
- Additional Perks – Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity.
Our Company & Commitment
With over 4,500 employees, WesTrac is one of the world\’s largest authorised Cat equipment dealers, offering a wide range of mining and construction equipment and management solutions.
At WesTrac, we reflect diverse communities, celebrate our people\’s diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.
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Team Coordinator employer: WesTrac
Contact Detail:
WesTrac Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Coordinator
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as OnTrac and ChemAlert. Having a solid understanding of these systems will not only boost your confidence but also demonstrate your proactive approach to the role.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed competing priorities in previous roles. Be ready to discuss these during any interviews or networking opportunities.
✨Tip Number 3
Research WesTrac's culture and values, especially their commitment to diversity and inclusion. This knowledge will help you align your responses and show that you're a good fit for their team.
✨Tip Number 4
Network with current or former employees of WesTrac on platforms like LinkedIn. Engaging with them can provide valuable insights into the company and potentially give you an edge in your application process.
We think you need these skills to ace Team Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly any experience with data management and coordination. Use keywords from the job description to demonstrate your fit for the Team Coordinator position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and ability to manage competing priorities. Mention specific examples of how you've supported teams in previous roles, especially in high-pressure situations.
Highlight Relevant Skills: Emphasise your proficiency in Microsoft Office and any experience with systems like OnTrac or ChemAlert. Discuss your communication skills and how they have helped you coordinate meetings and events effectively.
Showcase Continuous Improvement Initiatives: If you have experience with continuous improvement initiatives, be sure to include this in your application. Explain how you have contributed to enhancing processes or systems in past roles, as this aligns well with the expectations for the Team Coordinator role.
How to prepare for a job interview at WesTrac
✨Showcase Your Organisational Skills
As a Team Coordinator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your previous roles where you successfully organised events or managed competing priorities.
✨Familiarise Yourself with Relevant Systems
Since the role involves maintaining data accuracy across specific systems like OnTrac and ChemAlert, it’s beneficial to research these platforms beforehand. Showing that you have a basic understanding of these tools can set you apart.
✨Prepare for Scenario-Based Questions
Expect questions about how you would handle emergency situations or coordinate wellbeing initiatives. Think through potential scenarios and how you would respond, highlighting your problem-solving skills and ability to remain calm under pressure.
✨Emphasise Your Communication Skills
Strong communication is key in this role. Be ready to discuss how you've effectively communicated with team members and stakeholders in the past, and consider preparing a few anecdotes that showcase your ability to convey information clearly and concisely.
