Roster co-ordinator

Employer Cardiff and Vale University Health Board Employer type NHS Site University Hospital of Wales Town Cardiff Salary £24,433 – £26,060 per annum Salary period Yearly Closing 14/07/2025 23:59

Band 3

WHO WE ARE:

Cardiff and Vale University Health Board is one of the largest Integrated Health Board in the UK, employing over 16,000 staff and providing over 100 specialist services. Serving a population of around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst also working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone and to delivering excellent care and support.

Our mission is “Living Well, Caring Well, Working Together”. We have recently refreshed our strategy, Shaping Our Future Wellbeing, which sets out the Health Board’s Vision for improving the health and wellbeing of the populations we serve by 2035 through the delivery of our strategic objectives; Putting People First, Providing Outstanding Quality, Delivering in the Right Places, and Acting for the Future. We have challenging times ahead, but we are confident that by tackling these challenges together, we can support people to live healthier lives and reduce the unfair differences in the prevalence of illness and health outcomes we see in our communities today. We aspire to deliver outstanding care and treatment for people when they need it, where they need it; care that compares well with the best in the world, but to do so, we need to transform how we deliver services over the next decade and beyond.

We are a values-driven organisation and out goals will only be realised if our values are at the heart of everything we do. Created by colleagues, patients and their families and carers, our values are:

· We are kind and caring

· We are respectful

· We have trust and integrity

· We take personal responsibility

OUR REGION:

Wales has much to offer with miles of stunning coastline, UNESCO world heritage sites and beautiful countryside. Cardiff, the thriving Welsh capital, has something for everyone. It is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline, as well as charming towns including Penarth and Cowbridge. Those seeking more culture may find themselves drawn to the National Museum, St Fagan’s Museum of Welsh Life or the Millennium Centre, home of the Welsh National Opera. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.

Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour – £24,638 per annum.

This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed

Job overview

As a rota co-ordinator, you will be an integral member of a small rota team. You will be responsible for managing rotas for midwives, nurses, support workers and receptionists.

This role is central to maintaining safe staffing levels and supporting high-quality patient care through the effective coordination of rotas

This is a fantastic opportunity to be part of a knowledgeable and collaborative team, where your input directly supports the smooth running of clinical services and contributes to patient outcomes. If you\’re highly organised, thrive in a fast-paced environment, and want to make a real difference behind the scenes in healthcare we would love to hear from you.

Main duties of the job

Main duties of the job

This role requires more than just rota management, it demands a proactive, detail-focused individual who understands the impact of effective planning on clinical safety and service delivery. You will need to be confident working with data, able to prioritise under pressure, and capable of interpreting contractual entitlements such as annual leave.

You will be the central point of contact for rota-related queries, often working with minimal supervision, so sound judgement, initiative and problem-solving skills are essential. Your ability to communicate effectively with clinicians, managers, and colleagues will make you a trusted and reliable member of the team.

Whether its reacting to short-notice gaps or forward planning study days, no two days are the same. If you\’re looking for a varied, rewarding role where your organisational strengths, accuracy, and resilience are truly valued, this is your chance to make a lasting impact within a team that will support your ongoing development and success

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Working for our organisation

Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.

Our mission is “Living Well, Caring Well, Working Together”, and our vision is that every person’s chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click \”Apply now\” to view in Trac

Person specification

Qualifications

• NVQ Level 3 in administration or equivalent experience
• Evidence of Continuing Professional Development

Experience

• Experience of working with electronic databases.
• Experience and understanding of preparing and managing staff rotas
• Ability to work on an electronic platform on a day to day basis
• Experience using E-Rostering technology

Knowledge and skills

• Analytical and judgement skills
• Ability to work effectively under pressure, meet deadlines and prioritise workload in a challenging and demanding environment.
• Excellent Microsoft Office skills, in particular experience of Windows, excel, Access etc.
• Excellent telephone, interpersonal and communication skills.
• Knowledge of E-Rostering technology

MANAGING YOUR APPLICATION:

We are committed to promoting inclusion, where all staff have a sense of belonging. We welcome applications from everyone and recognise the need for our workforce to represent the diversity of the population we serve. We value our differences and fully advocate, cultivate and support an inclusive working environment where staff treat one another with dignity and respect and where diversity is celebrated. We aim to create a working environment where every individual can fulfil their potential no matter their disability, sex, gender identity, race, sexual orientation, age, religion or belief, pregnancy and maternity or marriage and civil partnership status.We are keen to break down barriers in the UHB, and encourage applications from under-represented groups.

Applicants are invited to apply in Welsh. Any application submitted in Welsh will not be treated less favourably than an application made in English.

The UHB reserves the right to close this vacancy after 24 hours if a large number of suitable applications are received. Therefore, we encourage early applications to ensure consideration for this post.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa , unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK . If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

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