Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support proposal development and create high-impact bids for new business opportunities.
- Company: IPS is a global leader in innovative solutions for the biotech and pharmaceutical industries.
- Benefits: Enjoy a collaborative work environment with minimal travel and opportunities for professional growth.
- Why this job: Join a passionate team making a real difference in life-impacting projects and enhancing your skills.
- Qualifications: 3-5 years in marketing or sales, with experience in proposal development and design software.
- Other info: All interviews are conducted virtually; video required.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
At IPS, you will apply your knowledge, skills, and passion to make a difference in the lives of people, solving complex challenges related to pharmaceutical, biotech, and animal health research and manufacturing facilities. We are looking for a Proposal Coordinator to join our team out of our office in Birmingham, UK..
The role of the Proposal Coordinator is to support the development of qualifications, proposals, presentations, and other business development-related deliverables and collateral in pursuit of new business for the company. The Proposal Coordinator helps prepare the proposal schedule, perform research, organize content, and create and organize bids for submission within the following parameters:
- Works closely with proposal managers, business developers, and project personnel to develop collateral (including proposals, quals, CVs, etc.) that enhance our competitive position.
- Leverage the global network to identify and put forward the company’s unique capabilities and resources.
- Collaborate with other marketing team members to leverage material for local use and provide insight from regional activities for corporate exposure.
- Ensure that all business development documents comply with our corporate identity program and client confidentiality requirements.
- As a member of the Marketing and Proposals team, the coordinator will also be engaged in special projects and initiatives as necessary to support the growth and visibility of the organization’s brand.
We rely on you to:
- Work with the proposals and delivery teams to coordinate and create consolidated, high-impact, competitive bid proposals. (40%)
- Develop and maintain qualification materials including project descriptions, experience matrices/overviews, safety and quality statistics, capability statements, etc. (20%)
- Create digital and print materials such as brochures, infographics, layouts, and presentation handouts for sales opportunities. (20%)
- Updates and manages CV database. (10%)
- Support the management of the CRM pipeline of opportunities, wins/losses, contact information, etc. (10%)
- Must adhere to office safety guidelines and follow corporate quality work processes. Travel is minimal, but there might be a need to support regional offices on bid opportunities when necessary.
Qualifications & Requirements
- A minimum of 3-5 years’ experience in a marketing or sales capacity with direct exposure to qualification package preparation, proposal development, and creating winning presentations
- Proven experience working with Microsoft Office, Adobe Creative Suite, in particular InDesign
- Experience with Customer Relationship Management (CRM) Administrator Tasks
- Experience working in the A/E/C industry and active involvement in professional development associations, such as Association of Proposal Management Professionals (APMP) or the Society for Marketing Professional Services (SMPS), etc. is considered a plus.
All interviews are conducted either in person or virtually, with video required.
About Us
IPS, a Berkshire Hathaway Company, is a global leader in developing innovative business solutions for the biotechnology and pharmaceutical industries. Through operational expertise and industry-leading knowledge, skill, and passion, IPS provides consultancy services, architecture, engineering, project controls, construction management, and compliance services that allow clients to develop and manufacture life-impacting products. Its newest acquisition, Linesight, specializes in cost, schedule, risk, program, and project management services in various market sectors, including data centers, life sciences, and high-tech industries. With the addition of Linesight, IPS has over 3,000 professionals in over 45 offices across 17 countries in the Americas, Europe, Asia Pacific, Southeast Asia, Australia, and the Middle East.
Specialties
Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.
All qualified applicants will receive consideration for employment at IPS without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.
Attention Search Firms / Third-Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via email, the Internet, or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.
Connect With Us!
If you do not meet the qualifications for this specific role, but would like to submit your resume for general consideration, please click here!
#J-18808-Ljbffr
Proposal Coordinator II Req ID: 9969 employer: IPS (Integrated Project Services)
Contact Detail:
IPS (Integrated Project Services) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Proposal Coordinator II Req ID: 9969
✨Tip Number 1
Familiarise yourself with the pharmaceutical and biotech industries. Understanding the specific challenges and trends in these sectors will help you speak confidently about how your skills can contribute to IPS's goals.
✨Tip Number 2
Network with professionals in the A/E/C industry, especially those involved in proposal management. Engaging with associations like APMP or SMPS can provide valuable insights and connections that may give you an edge.
✨Tip Number 3
Showcase your proficiency in Microsoft Office and Adobe Creative Suite, particularly InDesign. Consider preparing a portfolio of previous proposals or presentations you've created to demonstrate your capabilities.
✨Tip Number 4
Prepare for the interview by practising common questions related to proposal coordination and business development. Be ready to discuss specific examples of how you've successfully managed proposals and collaborated with teams in the past.
We think you need these skills to ace Proposal Coordinator II Req ID: 9969
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the job description for the Proposal Coordinator II position. Understand the key responsibilities and qualifications required, as this will help you tailor your application effectively.
Highlight Relevant Experience: In your CV and cover letter, emphasise your 3-5 years of experience in marketing or sales, particularly any work related to proposal development and creating presentations. Use specific examples to demonstrate your skills and achievements.
Showcase Technical Skills: Make sure to mention your proficiency with Microsoft Office and Adobe Creative Suite, especially InDesign. If you have experience with CRM systems, highlight that as well, as it is relevant to the role.
Craft a Compelling Cover Letter: Write a cover letter that not only outlines your qualifications but also expresses your passion for the pharmaceutical and biotech industries. Mention how your skills can contribute to IPS's mission and goals.
How to prepare for a job interview at IPS (Integrated Project Services)
✨Know Your Proposal Basics
Familiarise yourself with the fundamentals of proposal development. Understand the key components that make a winning proposal, such as qualifications, project descriptions, and capability statements. This knowledge will help you speak confidently about your experience and how it aligns with the role.
✨Showcase Your Technical Skills
Be prepared to discuss your proficiency in Microsoft Office and Adobe Creative Suite, especially InDesign. Bring examples of your previous work, such as proposals or presentations you've created, to demonstrate your skills effectively during the interview.
✨Research the Company
Take time to understand IPS's mission, values, and recent projects. Being knowledgeable about the company will allow you to tailor your responses and show genuine interest in how you can contribute to their goals.
✨Prepare for Behavioural Questions
Expect questions that assess your teamwork and collaboration skills, especially since the role involves working closely with various teams. Use the STAR method (Situation, Task, Action, Result) to structure your answers and provide clear examples from your past experiences.
