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- Tasks: Support a legal team by preparing documents, conducting research, and managing client inquiries.
- Company: Join a stable commercial property law firm with 30 years of experience serving national clients.
- Benefits: Enjoy hybrid working options and a supportive office environment.
- Why this job: Be part of a reputable firm with a focus on stability and professional growth.
- Qualifications: 3+ years as a legal secretary, strong typing skills, and proficiency in Microsoft Office required.
- Other info: Opportunity for flexible working arrangements after initial training.
Commercial Legal Administrator
30,000
Hybrid
A commercial property law firm based in Bishops Stortford working for a major national commercial tenant. Our client is now looking to recruit a Legal Secretary / Office Administrator to join their team. This role will be full-time office-based. There is an opportunity of flexible at home working to be agreed for not more than two days per week.
The company are not a normal client-facing business. They do not take walk-in clients and never have. All their clients are by referrals from agents or other clients, and they act mainly for a very large group of national beverage-led retail companies for whom they have acted for the better part of 30 years. As a business they do not have to worry about clients coming in or having to get new clients, as their business is very stable in that respect.
The successful candidate will provide secretarial and administrative support to the team. The main responsibilities will include:
Key Responsibilities:
Prepare, draft, and proofread legal documents, including contracts, agreements, and reports, ensuring accuracy and compliance with relevant legal standards.
Conduct legal research and gather necessary documents in support of ongoing cases and transactions.
Maintain and organise files, both physical and electronic, ensuring that all documentation is updated and easily accessible.
Manage client inquiries and liaise with clients, counsel, and other stakeholders professionally and efficiently.
Assist in billing and invoicing processes, tracking billable hours and providing necessary reports to the finance department.
Ensure that all compliance and regulatory requirements are met within deadlines.
To ensure the confidentiality and security of all clients documentation.
Maintain confidentiality at all times regarding sensitive information.
Qualifications:
Minimum of 3 years experience
Proven experience as a legal secretary, preferably within a commercial law setting.
Familiarity with legal terminology, procedures, and documentation.
Excellent typing skills with a high level of accuracy.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and legal management software.
Strong organisational skills and attention to detail, with the ability to manage multiple tasks effectively.
Exceptional communication skills, both written and verbal.
Ability to work independently and as part of a team in a fast-paced environment.
This job description is not a definitive list or exhaustive list of responsibilities but identifies the key responsibilities. A proactive approach to problem-solving and a willingness to learn.
Legal Office Administrator employer: HR GO Recruitment
Contact Detail:
HR GO Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Office Administrator
✨Tip Number 1
Familiarise yourself with the specific legal terminology and documentation used in commercial property law. This will not only help you understand the role better but also demonstrate your commitment and knowledge during any interviews.
✨Tip Number 2
Network with professionals in the legal field, especially those who work in commercial law. Attend relevant events or join online forums to connect with others and gain insights that could give you an edge in your application.
✨Tip Number 3
Showcase your organisational skills by preparing a portfolio of your previous work, including examples of legal documents you've drafted or managed. This can be a great conversation starter and highlight your capabilities.
✨Tip Number 4
Research the firm’s history and its major clients, particularly the national beverage-led retail companies they work with. Understanding their business model and client relationships will help you tailor your approach and show genuine interest in the role.
We think you need these skills to ace Legal Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a legal secretary or office administrator. Emphasise your familiarity with legal terminology and procedures, as well as your proficiency in Microsoft Office Suite.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Showcase your ability to prepare legal documents, conduct research, and manage client inquiries effectively.
Highlight Relevant Skills: In your application, focus on your organisational skills, attention to detail, and communication abilities. Provide examples of how you've successfully managed multiple tasks in a fast-paced environment.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Ensure that all information is accurate and that your application reflects a high level of professionalism, as this role requires exceptional attention to detail.
How to prepare for a job interview at HR GO Recruitment
✨Know Your Legal Terminology
Brush up on legal terminology and procedures relevant to commercial law. Being able to confidently discuss these terms during the interview will demonstrate your familiarity with the field and show that you are prepared for the role.
✨Showcase Your Organisational Skills
Prepare examples of how you've effectively managed multiple tasks in previous roles. Highlighting your organisational skills will reassure the interviewers that you can handle the fast-paced environment they operate in.
✨Demonstrate Attention to Detail
Since the role involves preparing and proofreading legal documents, be ready to discuss how you ensure accuracy in your work. You might even want to bring a sample of your work to showcase your attention to detail.
✨Prepare Questions About the Company
Research the firm and prepare thoughtful questions about their operations and client base. This shows your genuine interest in the company and helps you understand how you can contribute to their success.
