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- Tasks: Join our Document Management team as an Administration Assistant, managing legal documents and supporting colleagues.
- Company: Thorntons Law is one of Scotland's largest and most respected full-service legal firms.
- Benefits: Enjoy 39 days annual leave, private medical insurance, gym discounts, and hybrid working options.
- Why this job: Be part of a supportive culture that values your growth and offers diverse opportunities.
- Qualifications: Attention to detail, strong organisational skills, and a collaborative attitude are essential.
- Other info: We embrace diversity and offer flexible working arrangements to suit your needs.
The predicted salary is between 24000 - 36000 £ per year.
ADMINISTRATION ASSISTANT – DOCUMENT MANAGEMENT SERVICES
Dundee – Full Time
At Thorntons Law, every moment matters. Join our Document Management team as an Administration Assistant and you’ll feel inspired. You’ll feel connected. You’ll feel like you belong. And it all begins from the moment you join us.
That’s because we’ve created a different kind of law firm. Here, you’ll build relationships with clients and colleagues that really last. You’ll help shape what happens now, and what comes next. And we’ll support and encourage you to be the best you can be.
This is what life at Thorntons is all about. And this is your moment to be part of it.
About the role
In this role, you’ll be part of the Document Management Services team, ensuring the efficient management and organisation of legal documents and records. You will be responsible for various tasks related to document processing, filling, retrieval and archiving. Are you organised, detail-driven, and passionate about keeping things running like clockwork?
It’s about:
- Administrative Support – delivering excellent administration support to colleagues and the wider firm to ensure all tasks are completed and run smoothly.
- File Administration – maintain physical filing systems, ensuring that documents are filed and organised according to the firm’s filling standards and retention policies.
- Documentation Management – managing, sorting and processing incoming documents including correspondence, principal documents, title deeds, wills, contracts and other legal materials and inputting them into the firms electronic document management system accurately and efficiently.
- Legal Support – Assist lawyers, paralegals and other staff in retrieving and accessing documents, following established procedures and protocols.
- Confidentiality management – adhering to data protection policies when handling sensitive or confidential information, ensuring compliance with regulatory requirements and ethical standards.
What you’ll need
We’re looking for:
- An eye for detail and a commitment to accuracy when working with documents and data.
- Excellent organisational and time management skills, with the ability to prioritise and juggle multiple tasks in a fast-paced environment.
- Strong communication skills—both written and verbal—along with a confident, approachable, and professional attitude when engaging with colleagues and clients.
- A collaborative, team-focused attitude, with the flexibility to support others and step in where needed.
- A proactive approach to learning, demonstrating openness to new tools, processes, and opportunities for growth in legal document management.
What we offer
We offer much more than just a competitive salary, and we’re committed to looking after our people in every way. Here’s just some of the benefits available:
Benefits
- 39 Days Annual Leave (includes 5 fixed public holidays)
- Contributory Pension Scheme with salary exchange
- Private Medical Insurance
- Critical Illness Cover
- Income Protection Cover
- Group Life Assurance
- Exceptional maternity, paternity, partner and adoption leave packages
- Assisted Conception & IVF Leave
- Health care cash plan to support everyday health expenses
- 24-hour wellbeing support
- Free Legal fees for moving home and life planning
- Cycle to Work Scheme
- Gym Discounts
- Retail Discounts
- Hybrid Working
Professional development
Access to a wide range of opportunities to build your expertise and advance your career, through courses, specialist accreditations, training, or business skills development.
Belonging
At Thorntons, we embrace diversity and are committed to creating a welcoming and inclusive workplace where everyone can thrive.
As a Disability Confident employer, we want to ensure that everyone has a positive experience when applying to join us. If you have a disability or are neurodivergent and need any adjustments during the recruitment process, just let us know — we’ll do everything we can to support you.
We work flexibly to meet the needs of our clients and our people. While not every role is the same, most offer a hybrid working pattern. We’ll work with you to agree the right arrangement that supports you, the role, and our clients.
Make the moment matter
If you’re looking for a career with a different kind of law firm, this is the moment to find out more – and apply.
Choosing the right company is about more than just the work—it’s about the people, the culture, and the opportunities to grow. At Thorntons Law, we’ve built something different. We’re one of Scotland’s largest and most respected full-service legal firms, but more importantly, we’re a firm that invests in you—your development, your ambitions, and your future.
All you need to do is apply by 13th July and we’ll be in touch.
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Administrative Assistant employer: Thorntons Law LLP
Contact Detail:
Thorntons Law LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarise yourself with document management systems commonly used in legal settings. Understanding how to efficiently manage and organise documents will give you a significant edge during the interview.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to thrive in a fast-paced environment.
✨Tip Number 3
Practice your communication skills, especially in a professional context. Being able to articulate your thoughts clearly and confidently will be crucial when interacting with colleagues and clients.
✨Tip Number 4
Show your proactive approach to learning by researching the latest trends in legal document management. Mentioning any relevant tools or processes you've explored can set you apart as a candidate eager to grow.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Administrative Assistant role. Emphasise your organisational skills, attention to detail, and any previous experience in document management or legal environments.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the firm. Mention specific aspects of Thorntons Law that resonate with you, such as their commitment to diversity and professional development, and explain how you can contribute to their Document Management Services team.
Highlight Relevant Skills: In your application, clearly outline your strong communication skills, ability to manage multiple tasks, and proactive approach to learning. Use examples from past experiences to demonstrate these qualities effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Administrative Assistant position.
How to prepare for a job interview at Thorntons Law LLP
✨Showcase Your Organisational Skills
As an Administrative Assistant, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Strong Communication Abilities
Effective communication is key in this role. Be ready to discuss how you’ve communicated with colleagues and clients in previous positions, and consider preparing a few questions to ask during the interview to show your engagement.
✨Familiarise Yourself with Document Management Systems
Since the role involves managing legal documents, it’s beneficial to have a basic understanding of document management systems. Research common tools used in the industry and be prepared to discuss any relevant experience you have.
✨Emphasise Your Teamwork and Flexibility
The job requires a collaborative attitude. Think of examples where you’ve worked effectively as part of a team or adapted to support others. This will demonstrate your willingness to contribute positively to the workplace culture.
