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- Tasks: Support the Executive Assistant with diary management, travel arrangements, and various administrative tasks.
- Company: Join Blue Arrow, a leading recruitment agency dedicated to connecting talent with great opportunities.
- Benefits: Enjoy a competitive salary, stable hours, and the chance to work in a dynamic environment.
- Why this job: Be part of a supportive team, enhance your skills, and make a real impact in a manufacturing setting.
- Qualifications: Must have a driver's licence, excellent communication skills, and proficiency in Microsoft applications.
- Other info: Ideal for those over 25 due to driving responsibilities; immediate start available.
The predicted salary is between 21000 - 30000 £ per year.
Blue Arrow is urgently recruiting for A PA Administration Assistant to join our clients team based in the Swansea area working for a manufacturing company.
Contract: Permanent
Salary: £26,250p.a
Hours of work: 40 hours per week: Monday to Friday 8.30am-5pm
The Role: The Assistant will play a key role in providing dedicated and seamless support to the Executive Assistant (EA), contributing to the smooth operation of the wider team and division. The role will also require regular driving duties, including collecting clients or stakeholders from airports and train stations. Daily driving is expected.
Key Responsibilities:
* Complex diary and schedule management
* Organising international and domestic travel arrangements
* Managing correspondence and expenses
* Handling a variety of administrative tasks with a high level of attention to detail
* Tasks may include document filing, data organisation, and other ad hoc administrative support as required. Supporting senior leaders also.
Required Skills:-
* Drivers licence essential / For insurance purposes, applicants must be over 25years old to be able to drive pool vehicles
* Excellent written and verbal communication skills A tactful, assertive, and articulate voice able to interact effectively with a wide range of people from a variety of cultural backgrounds and levels of seniority
* Business experience preferred
* Excellent attention to detail and takes pride in working to a high standard in routine activities, as much as special projects
* Planning, prioritisation, and time management skills. Ability to work to deadlines by setting priorities and managing work loads
* Excellent logistical skills – complex diary management. Enthusiasm, creativity, and a proactive problem-solving approach
* Excellent interpersonal skills, dealing with people at senior levels professionally and with appropriate confidentiality
* An exceptional working knowledge and skills of Microsoft applications (Word, Access, Excel, PowerPoint, and Outlook)
* Practical experience of using databases, spreadsheets/ Understanding of financial spreadsheets EXCEL
* Able to operate as part of a team
* Discretion in dealing with confidential and sensitive information
* A confident approach, able to remain calm and handle competing demands under pressure
If you feel you have the right experience for the above role, please submit your CV for immediate response.
CPSwansea
Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
PA Administration Assistant in Swansea employer: Blue Arrow - Swansea
Contact Detail:
Blue Arrow - Swansea Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA Administration Assistant in Swansea
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, especially Microsoft applications like Excel and Outlook. Being able to demonstrate your proficiency in these during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience you have in managing complex diaries or schedules. Be prepared to discuss specific examples of how you've successfully handled competing demands and prioritised tasks in a fast-paced environment.
✨Tip Number 3
Since driving is a key part of this role, ensure you have a valid driver's licence and be ready to talk about your driving experience. Mention any relevant situations where you’ve had to navigate logistics effectively.
✨Tip Number 4
Prepare to showcase your interpersonal skills by thinking of examples where you've interacted with senior leaders or diverse teams. This will help demonstrate your ability to communicate effectively and maintain professionalism in various situations.
We think you need these skills to ace PA Administration Assistant in Swansea
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the PA Administration Assistant role. Emphasise your skills in diary management, travel arrangements, and administrative tasks.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and attention to detail. Mention specific examples of how you've successfully managed complex schedules or handled sensitive information in previous roles.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft applications and any experience you have with databases and financial spreadsheets. This is crucial for the role's requirements.
Show Enthusiasm: Convey your enthusiasm for the position and the company in your application. A proactive attitude and a willingness to contribute to the team will make your application stand out.
How to prepare for a job interview at Blue Arrow - Swansea
✨Showcase Your Communication Skills
As the role requires excellent written and verbal communication, be prepared to demonstrate your skills during the interview. Practice articulating your thoughts clearly and confidently, and consider sharing examples of how you've effectively communicated in previous roles.
✨Highlight Your Attention to Detail
Given the emphasis on high standards and attention to detail, come equipped with specific examples of how you've managed complex tasks or projects. Discuss how you ensure accuracy in your work, especially in diary management and administrative tasks.
✨Demonstrate Your Logistical Skills
Since the position involves complex diary management and travel arrangements, be ready to discuss your experience in these areas. You might want to prepare a scenario where you successfully organised a challenging schedule or travel plan.
✨Prepare for Situational Questions
Expect questions that assess your ability to handle pressure and competing demands. Think of situations where you've had to prioritise tasks or manage time effectively, and be ready to explain your thought process and outcomes.
